Executive Assistant and Marketing Coordinator for Real Estate Mogul

04/28/2021 | | |

POSITION SUMMARY

Our client is looking for a full-time executive assistant and marketing coordinator. The ideal candidate is a self-starter with excellent written and verbal communication skills and will be the team’s primary point of contact for internal and external communications. The candidate will take a proactive approach to decision making, independent of direction in a fast-paced environment, with a direct impact on crafting the image and messaging of the firm and the firm’s clients.

Our client is a leading, national provider of capital market services to the commercial real estate industry. This is a tight knit team and most people stay for years! Office is gorgeous, high rise in Century City.

KEY RESPONSIBILITIES

• Coordinate and assist in the preparation of meetings, appointments, conference calls and Zooms, events and travel (flights, hotels, logistics) for team executives
• Draft and publish media communications via various channels (press releases, LinkedIn, Twitter, etc)
• Prepare and reconcile expense reports for multiple executives, client gifts, maintain office supplies
• Act as a key, informed contact for clients, while providing reliable and timely resolution to inquiries
• Respond to requests for information through email and phone, assist with correspondence related to market activity or other pertinent information
• Liaise with the executive team and assist with the preparation of materials for team meetings
• Greet and assists visitors when appropriate/needed
• Special and ad hoc projects, as assigned
• Assist with various marketing activities, as needed
• Coordinate and assist in planning special events throughout the year
• Perform routine administrative and office managerial duties as needed
• Manage CRM functions and email marketing campaigns for database and business development purposes
• Support transaction closings including coordinating the efficient flow of information amongst numerous parties and ensuring critical deadlines are met
• Manage email marketing campaigns

QUALIFICATIONS

• Able to anticipate the needs of executive leadership and respond to requests in the timeframe given with minimal supervision
• Experience planning and ensuring accuracy of complicated travel arrangements
• Proactive, high energy and results oriented
• Excellent communication skills, including written and verbal and the ability to structure and disseminate complex information in a range of appropriate styles/formats
• Ability to thrive in a fast-paced environment and perform well under pressure
• Effective at prioritizing tasks and seeing projects through to completion within tight timelines
• Excellent eye for detail
• Strong communication, conceptual thinking, analytical, and time management skills
• Tactful and polished; able to handle confidential documents and maintain a high level of professionalism
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Bachelor’s degree preferred
• Experience in commercial real estate is a plus
• Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and digital graphic design capabilities a plus
• Familiarity with CRM and email marketing software (including Salesforce) a plus

COMPENSATION/BENEFITS

• Competitive compensation structure commensurate with experience, salary plus performance bonus
• Medical/Dental/Vision
• 401k
• FSA/Dependent Care
• Company and teamwide outings