Organized and Positive Personal Assistant needed for a wonderful Encino Family

01/03/2022 | | |

One of our favorite clients needs a 2nd assistant to help their House Manager/Personal Assistant. This is a wonderful entry role for an assistant or former family assistant/nanny with 1-2 years of experience who would love to learn from a seasoned professional. The HM/PA will continue to manage the home and family’s needs, you will be there to support her and take charge of important to do lists! Please LOVE DOGS and CATS as you will be tasked with watching the beloved family pets when the family travel, and be the trusted pet and housesitter.

You will work under this wonderful manager and be able to take direction, be helpful, not have an ego and relay important information on a daily basis. This is a team environment, you will support the HM and also the Principals who are busy working. Their two teenagers are in school all day, but please enjoy being in a family environment.

This is a great opportunity for someone who is a go getter, someone who takes direction well, likes being on the move, is helpful and someone who can see an issue and report it to the house manager for resolution. Someone who is organized and can stay on top of what is requested of them! This job does not require executive decision making, as everything will go through House Manager but rather teamwork. Looking for someone who is kind, a joy to work with and someone who takes pride in their work.

You must be tech savvy, take pride in your work, and have a great reference from your last position.

This is typically a Monday-Friday position, and you will rarely work more than 40 hours a week. Most weeks, you will work Monday-Thursday in the house, and on Fridays be able to WFH/run errands/be on call to come to the house if needed. When the family is on vacation, and this can be for 1-2 months at a time, you will be in charge of the pets and house, you must be comfortable staying over for long stretches in their cozy home.

*Must be fully vaccinated + boosted (or have your booster appointment set,) for Covid to be considered!*

Competitive salary + paid sick days, paid vacation and paid holidays offered.

Duties include:
Update Family contacts
Create inventory lists on Excel
Sync Family Calendars on iCal
Run errands
Gas up Family Cars
Post Office/ UPS/FedEx
Coffee Runs
Meeting vendors at scheduled appointments
Keeping an eye on the property for any repairs that need to be handled
Maintaining open correspondence with the House Manager/Assistant on a daily basis
Stocking the home
Grocery Runs
Returns
Scan invoices/ keep track of receipts
Organizational projects