Personal Family and Household Manager Position in Santa Monica needed for Brilliant Family

09/19/2022 | | |

Seeking full-time House Manager/Personal Assistant for single-parent with two girls (17 and 10 years old), and one boy (15 years old). The ideal candidate will manage the day-to-day upkeep of the household and manage residential staff to ensure a streamlined system for the family. Hours will be Monday through Friday, 9am – 6pm with a range from 40-50 hours per week, requiring the candidate to be flexible on occasion with start and end times based on immediate needs. There is a friendly dog in the house. Westside LA candidates preferred. Must have 5 years of private home experience. The perfect candidate is educated, intelligent and refined. Family is looking to start someone asap. Salary DOE. Must be tech savvy and be able to do calendars and correspondence and be comfortable enough with kids to do pick ups and some childcare.

This client has been working with us for years, and we know they are wonderful family to work with. The current assistant is leaving on great terms, and will be around to train you! The ideal person for this role loves to keep a family and home running. You are an organized assistant who loves managing the home, and helping with the kids. You understand that supporting a busy westside family takes a lot of organization, and a caring heart to make sure everyone’s needs are met. The Dad is divorced but in a relationship, and counts on you for a lot – he is the type of person who trusts and lets you do your job. He also has very high expectations, so this is for an experienced person who is truly excellent at what they do!

HOME – 
•           Supervise and support all household staff including child care giver(s), tutors, construction, landscaping, domestic duties, IT, various other vendors
o          Manage child care/babysitter personnel and scheduling (back-up sitters, etc.)
•           Manage house security including door passcodes, guest entry, smoke and ADT alarms
•           Trouble shoot TV/ Wifi issues
Schedule and supervise any home maintenance and repair work projects including preparing timeline and budgets; assessing and overseeing expenses and payments; and liaising with home owner throughout the process
•           Maintain various lists – vendor, general contact etc. and updating them as needed to make sure proper logins and passwords are recorded for the home and family
•           Oversee payments on household bills and eventually liaise with business manager
•           File and track household bills
•           Run general household errands and perform light administrative duties 
•           Receive and ship packages and manage returns
•           Order and check-on general household supplies to ensure they’re always readily available, liaise with Alma on list
•           Plan, organize and coordinate house events including parties, holiday events and overnight guests
•           Purchase and track items for household as directed 
•           Raise household issues with employer; keep and maintain a running list and follow-up until tasks are complete or dismissed
 
FAMILY – 
•           Manage an ever-changing family calendar and complex household schedule while remaining flexible 
•  Help with light meal prep on days when kids are at the house
•   Help schedule Dr appointments and assist with scheduling at home health care 
•  Light assistance to employer with transporting children to and from commitments that include school-related events, various appointments, extra-curricular activities, and social gatherings as needed
•           Book flights and travel arrangements for family trips; organize detailed itineraries
•           Run errands as necessary for employer and kids (shopping, returns, shipping, etc.) 
•           Assist kids as needed with parental guidance and permission
•           Order children new clothes as they grow 
•  Order meals, light clean-up, ability to exhibit good judgement and appropriate mannerisms around the kids when they’re in your primary care
 
ASSISTANT – 
•           Coordinate employer’s personal calendar
•           Schedule meetings and assist in coordinating travel 
•           Maintain private files 
•           Demonstrate a high level of partnership, collaboration, proactiveness while understanding tastes and preferences 
•           Lead with suggestions and solutions while paying attention to details
•           Organize and prioritize work independently; delegate tasks and projects as appropriate 
•           Exercise considerable discretion and maintain appropriate confidentiality
 
Requirements
•           Detail oriented with exceptional organizational skills
•           Prioritize executive tasks and multi-task effectively
•           Strong communication skills, both written and verbal
•           Strong Mac experience
•           Must be proficient in MS Office- Word, Excel & PowerPoint
•  Professional mindset and the utmost discretion
•           Ability to work independently and as part of a team
•           Flexibility with hours and scheduling; available to work occasional overtime as needed
•           Excellent references from both current and previous employers
•           Valid Driver’s License 
•  Fully Vaccinated as they have a child with a compromised immune system