Executive Personal Assistant needed for HNW Individual

09/19/2017 | | |

Please have prior experience managing a HNW Individual’s life and at least 5+ years as an executive personal assistant! You must be well educated, polished, polite and extremely efficient!

• Running complex calendar.
• Compiling list of invites (several every day) adding to calendar and also a rolling email, liaise with principal on what they would like to attend.
• Scheduling all travel, ground, charter & commercial, working closely with travel agent and external vendors – this is often very last minute.
• Frequent correspondence from friends and family.
• Taking care of the principal’s inbox and responses needed list.
• Overseeing all mac syncing, playlists, downloads across hundreds of laptops, iPods, iPads, iPhones.
• Purchasing, wrapping and sending gifts.
• Keeping contacts up to date, this must include notes, adding new people to birthday calendars many different party lists.
• Running a CRM (completion to be discussed with Nick) to hold complex restaurant lists, party lists, gift lists for all territories around the world.
• Adhoc film/theatre questions may come up but experience here is not essential, questions can be forwarded to the right people.
• Party planning, working with party planners and/or independently to create intimate dinners and lunches to large scale up to 350 person parties.
• Routinely assessing all working relationships, jet companies, party planners etc etc.. making sure we are working efficiently and effectively.
• Pet care: travel, occasionally sitting and walking, veterinary/grooming appointments, vaccinations etc..
• Keeping on top of his and her calendars, beauty/medical/business appointments as well as social.
• Arranging a complex yacht schedule for friends and family for the boat season.
• Some travel maybe be required, possibly London & Vail.
• Liaison with House Manager to make sure that all homes and staff are running smoothly.
• Managing company branding, online presence and social media.
• Personal shopping, working with housekeepers occasional shopping for clothes/products.
• Managing rental homes/calendar and guest schedules.
• Liaising with Yacht crew, drivers in the UK etc.
• Buying selling and inventorying Fine Wine.
• Buying selling Fine Art – inventorying using collector systems and finding comps at auction.