Personal Assistant needed for Retired Socialite in Bel Air

10/31/2019 | | |

Wonderful Lady and a great team environment! The schedule is a dream, 8am-4pm, Monday-Friday and you will be working under a great Estate Manager. Salary is 85-90k!

1. Correspondence – Frequent emailing and written correspondence working with Mrs. and on her behalf, and also internally with staff
a. Dictation – Must be able to type at least 65 wpm and take dictation
2. Scheduling/maintenance of Mrs. personal and social appointments/calendar
3. Travel – Coordinating of extensive travel itineraries abroad and other
4. Online ordering on behalf of both Mrs. and the house
5. Special projects (out of office)
6. Mexico – frequent correspondence with Estate Manager, keeping Mrs. up to date in all ongoing operations and maintenance
7. Communications – Acts as a liaison between Mrs. and others while maintaining tact and discretion
8. Mrs.’ medical – maintain files of all pertinent medical records, diary necessary follow up appointments, etc.
9. Proficient in Microsoft Office
a. Outlook – Email and scheduling on behalf of the house and Mrs.
b. Excel – Preparation of spreadsheets as needed
c. Word – Drafting correspondence on the family’s behalf to staff, friends, vendors, etc.
10. Hospitality – Greet guests and scheduled appointments as they arrive to the home, notifying Mrs. of their arrival
11. Research – Various topics as requested by Mrs.
12. Assistant Manage the estate as requested by Mrs. and the Estate Manager
13. Thanksgiving/Christmas
a. Order hams/turkeys and chocolates for friends, staff and vendors specified
b. Order Christmas gifts, working with Mrs. to select
c. Assist Mrs. with various Christmas cards
14. Organization – Create gift, Christmas and miscellaneous binders for reference guides, as well as updates the Red Book of contacts annually
15. Office supplies