Experienced Office Manger needed for Investment Firm in Century City

02/24/2020 | | |

We are seeking a reliable and customer-service oriented Office Manager. The Officer Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. The ideal candidate is an energetic professional who is capable of wearing multiple hats. This person should also be experienced in handling a wide range of administrative and executive support-related tasks, and able to work independently with little or no supervision.

Responsibilities
– Point person for maintenance, mailing, supplies, equipment, lunch catering, snacks program, bills and errands
– Manage receptionists, porters, and kitchen staff and evaluate their performance
– Coordinate staff schedules
– Ensure top performance of office staff by providing adequate coaching, mentoring, and guidance
– Allocate tasks and assignments to subordinates and monitor performance
– Allocate available resources to enable successful task performance
– Responsible for setting up procedures and standards to guide the operation of the office
– Oversee adherence to office policies and procedures
– Organize office operations and procedures
– Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
– Monitor and maintain office supplies and inventory
– Monitor and maintain office catering, snacks, and coffee programs
– Ensure office efficiency is maintained by planning and execution of equipment procurement
– Perform review and analysis of special projects and keep management properly informed
– Responsible for ensuring financial objectives are met by planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
– Participate actively in the planning and execution of company events
– Implement procedural and policy changes to improve operational efficiency
– Analyze and monitor internal processes

Requirements
Education:
– Bachelor’s degree required

Experience:
– 5+ years of office managerial experience

Qualifications:
– Proven office management or administrative experience
– Knowledge of office management responsibilities, systems, and procedures
– Excellent time management skills and the ability to multi-task and prioritize
– Strong written and verbal communication skills
– Detail-orientated, organized, and possesses excellent planning skills
– Excellent customer service skills
– Proficient in PowerPoint, Excel, Microsoft Office, etc.
– Excels in a team-oriented environment
– Ability to prioritize projects and have strong problem-solving skills
– Ability to physically stand, bend, squat, and lift up to 40+ pounds
– Must be proactive with a “can-do” mentality
– Enjoys the administrative challenges of supporting an office of diverse people