Coolest start up in Tribeca needs an Executive Assistant who is passionate about the art world

We are excited to find the next hire to expand the team of our wonderful loyal client! We are looking for someone who has a passion for the art world, who is a proven problem-solver, who is collaborative, and proactive.
This is a new studio in its start-up phase. The studio supports a single portrait painter.
The artist you’ll be working with uses portraiture to explore themes of memory, history, erasure, justice, and honoring stories that are yet to be heard.

WHAT YOU’LL BRING TO THE TEAM
General
You have a joyous approach to your work and are a proactive learner.
You are an expert communicator and relationship builder.
You are solution-oriented and comfortable being self-directed.
You employ patience and are committed to getting great work done that builds towards the big-picture.
You persevere in a dynamic and collaborative environment: enjoying the challenge of prioritizing amidst multiple, conflicting demands.
You are technologically savvy and curious with an intermediate knowledge of common software.
You are thrilled to work with outside-the-box thinkers and creative problem-solvers.
Specific to the role
Proven experience as an executive assistant (or similar administrative role) in a dynamic, high-stakes field

WHAT YOU’LL DO
Administrative
Manage the executive’s calendar and the STUDIO’s calendar: schedule appointments, events, and meetings
Arrange meetings and conference calls, including preparing agendas, taking minutes, and meeting follow up
Mange travel arrangements, including booking flights and accommodation. Draft and proofread correspondence, reports, and presentations.
Respectfully communicate with a variety of stakeholders: executives, internal teams, external partners, vendors, and acquaintances
Conduct research and prepare reports as needed. Manage expenses and process invoices.
Handle confidential information with discretion.
Project Management Cross-team Collaboration
Maintain and improve file-management systems, both electronic and paper (reports, invoices, contracts, budgets, creative assets, project files)
Act as a point of contact for internal departments
As needed, manage small one-off projects from start to finish
As needed, provide on-site production support for events, exhibitions, or meetings

In all they do, diversity, equity, and justice are important to our work and how we work together.

Please send a cover letter along with your resume to let me know why you are the right person!! claudia@thehelpcompany.com