Los Angeles

Executive Assistant House Manager for coolest couple in BH

Open

Posted : 05/06/24

Job Description:

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and
preparing communications

Maintaining comprehensive and accurate records

Performing minor accounting duties or working with business managers and
accountants if and when applicable.

Organizing meetings, including scheduling, sending reminders, and organizing catering
when necessary

Answering phone calls and emails in a polite and professional manner

Welcoming visitors when working in house and identifying the purpose of their
visit before directing them to the appropriate project

Managing the calendar, including making appointments and prioritizing the most
sensitive matters

Book reservations for restaurants, appointments with personal trainers and
wellness technicians, and keep a schedule of daily appointments.

Sort and triage mail; maintain e-mail and other address directories

Schedule and assist in hiring staff as needed

Create a log of vendors to contact for proper care of furniture, finishes, or objects in homes

Take inventory and supervise proper care of household inventory, personal wardrobe
and accessories

Transcribe source material from conferences, prepare documents for Blue Chip Foundation.

Determine priority of matters of attention; redirect matters to staff to handle, or handle matters
personally, as appropriate.

Keep the teams advised of time-sensitive issues, ensuring appropriate follow-up.

Routinely perform a wide variety of support duties.

Handle printing, mail overnight packages, copying, filing, and email messages.

Receive packages and local deliveries. When applicable, return items to stores or arrange
pickup with couriers

Manage ongoing projects at various homesites and work with the property managers there to
ensure project completion and success.

Work with plane management company to ensure plane is clean, stocked with proper refreshments
and catering, and equipped with all bedding for travel

Compose and prepare letters relating to routine correspondence for signature.

Managing correspondence between owners and team when owners are away
• Help schedule necessary appointments for the dog and Pax as needed
• Create riders for protocol for events and operation of outside entities and people in home.
Requirements

Ability to travel on occasion

US citizen or work permit

Working vehicle and insurance

Must pass a background check

Valid drivers license

Previous job experience as an administrative, personal or executive assistant

Excellent written and verbal communication skills

Arranging property repairs with current property managers

Personal errands

Ensuring owner requests are carried out.

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