los angeles area

Executive Assistant needed for rock star interior designer

We have been hired by the most exciting interior designer in the country to find his right hand. Following is the job description:

The Executive Assistant to the President provides specialized executive support to relieve him of complex details and advanced managerial duties as well as ad hoc projects. The Executive Assistant will manage all scheduling requirements and coordinate meetings, phone calls, travel and any other activities as needed. Work is generally confidential in nature and requires a very high level of customer service to our clients.

Duties·
Schedule meetings, make travel arrangements and organize daily calendar.
· Coordinate high level and high volume travel plans.
· Act as point of contact between CEO and employees and clients. Compile information, assist in report and identify gaps and emergent problems.
· Track calendar, updates and communication history to provide current status on projects.
· Meet tight deadlines and anticipate the future needs of the CEO based upon phone calls, request, emails, and forethought etc.
· Field calls, coordinate and manage public relations initiatives.
· Manage and produce personal and business events including book signings, parties and showings to raise brand awareness and profile.
· Provide phone and communications support, including scheduling and updates.
· Organize and maintain knowledge base including contacts, contracts, mail, email and periodicals.
· Maintain CEO’s belongings in a neat and orderly manner.
· Import, organize and maintain digital photo files and imports.
· Other duties and responsibilities as assigned.

Competency:
To perform the job successfully, an individual should demonstrate the following competencies:

Analytical/Design – Collects and researches data; Uses intuition and experience to complement data. Demonstrates attention to detail.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.

Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication/Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs.

Quality Management/Organizational Support – Demonstrates accuracy and thoroughness. Follows policies and procedures; Completes administrative tasks correctly, on time and with a high level of detail.

Adaptability/Dependability – Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.

Attendance/Punctuality – Is consistently at work and on time.

Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions, Understands

Quality/Quantity – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Works quickly.

Education/Experience:
Bachelor’s degree (B. A.) from four-year college or university; or three to four years related experience and/or training; or equivalent combination of education and experience.

Language Ability:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office and Internet software.

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