Executive Assistant needed for the coolest westside home office team

This is one of our best and longest clients! They are a dream to work with, and everyone stays long term. This is an incredible opportunity!

Purpose: You will be responsible for all administrative tasks that are given to you by the West Coast Managers. Your role is to provide administrative support and assist with home office duties, including – but not limited to, answering phones, copying, filing, researching, sending emails and preparing items for the Managers and Estate Manager as needed. You will also act as back up to principal’s Executive Assistant assisting with calendar duties.

Responsibilities
The position will include, but will not be limited to, the following tasks:
• Answer phones and field calls
• Assist with research (managers and other employees)
• Assist with all prop inventories
• Assist with purchase orders and receiving of all items
• Manage staff celebrations:
o Order food desserts for birthdays
o Send email to staff on employee’s birthday
• Assist with all packing, shipping and organizing of items such as luggage, cargo and returning purchased items
• Liaise with tech department to back up phones and assist with other miscellaneous tech items
• Tracking and ordering office supplies for properties
• Assist managers with ongoing lists and report back on all items in timely manner
• Liaise with East Coast office and assist with appointments and calendar updates
• Work closely with managers to ensure visitors and guest requests are responded to in a timely fashion
• Assist with travel arrangements. Work closely with travel team and communicate manager requests
• Run errands as needed
• Assist with managing pet appointments and general oversight as needed
• Research projects as needed
• Back up principal’s Executive Assistant calendar

Key skills required
Planning and delivering results
• Clear communication
• Ability to plan and organize
• Ability to manage ongoing list of items
• Team Player

Problem Solving Decision Making
• Analytic ability
• Decisiveness
• Sound judgement
• Ability to prioritize and manage demands from different sources

This is a full time position, guaranteed 40 hours a week, and occasional overtime. Monday-Friday at the gorgeous home office, hours are usually about 9am-6pm. Medical and Dental insurance offered, paid time off and a 401k after a year. The clients are hoping to start their assistant between $40-45 an hour, DOE!