Bookkeeper/ Executive assistant that wants to wear a lot of hats for a great client

We are helping a highly successful commercial real estate entrepreneur find an outstanding Right hand with wonderful financial background Our client is looking for a right hand person that has wonderful financial savvy and wants to be an integral part of a growing business.

Our client is 34 years old, ambitious, energetic, and deeply passionate about building businesses. He owns and manages a portfolio of apartment communities and neighborhood shopping centers and leads multiple companies in the commercial real estate space. He is fast-paced, highly engaged, and the type of person who is always moving, creating, and growing.
This is not a role for someone who simply wants to manage a calendar. He is seeking a highly organized, proactive professional who can help keep both his business and personal life running seamlessly.

Handling the financial work is the most important skill he needs:

· reconcile accounts,
· manage QuickBooks,
· produce cash reports,
· oversee distributions,
· coordinate tax matters,
· manage payables and receivables
Added to tax coordination would also be the annual preparation of 1099 forms.
Also, annual state filings of LLCs

The office is located in Century City, where both the principal and assistant will work in person five days per week.

What Makes This Opportunity Special

Our client is approachable, personable, and genuinely values the people around him. He enjoys sports, golf, fitness, travel, and spending time with friends and family. He is looking for someone who will become a trusted member of his team—someone who enjoys solving problems, staying ten steps ahead, and creating order in a fast-moving environment.

Executive Assistant Responsibilities

Complex calendar management and scheduling
Coordinating meetings, calls, and conferences
Managing investor communications and updates
Supporting office operations and organization
Maintaining records, reports, and important documentation
Assisting with investor portal management and website updates
Handling professional correspondence and communications
Supporting special projects as they arise
Financial to Administrative Responsibilities
Managing expenses and bookkeeping functions through QuickBooks
Paying bills and monitoring account activity
Reconciling accounts and organizing financial records
Preparing information for accountants and advisors
Producing reports and maintaining organized systems
Personal Assistant Responsibilities
Coordinating domestic and international travel
Managing personal appointments, reservations, and social calendars
Scheduling dinners, golf tee times, and personal commitments
Assisting with home-related projects and vendors
Running errands and handling personal purchases
Helping ensure day-to-day life operates efficiently and smoothly

If you love being the person who keeps everything on track and enjoy supporting an accomplished, energetic principal, we’d love to introduce you.