Personal Assistant Project Manager – Pacific Palisades to Indian Wells

Help! I need somebody… not just anybody.

One of our favorite clients is searching for an exceptional right-hand person to help bring organization, calm, and momentum to a very full life. She is a highly respected attorney who owns her own law firm and represents hundreds of families recovering from the Palisades fire. She has an incredible heart, a fascinating career, and simply needs someone who can help her execute the long list of ideas and projects she no longer has time to manage herself.

This is an onsite role based primarily in Pacific Palisades, with regular coordination for a second home in Indian Wells.

Why this is such a special opportunity

This is the kind of household where people stay.

Her housekeeper has been with the family for 34 years.
Their nanny has been with them for 6 years.
The office manager has been there for 11 years.

They value loyalty, kindness, and treating people well. Benefits include health insurance (for full-time employees), PTO, mileage reimbursement, gas reimbursement, overtime pay when needed, overnight accommodations while traveling, and flexibility after busy event days.

About the Role

This is a wonderful blend of personal assistant, project manager, and household manager.

The principal works from her home office, leads a remote team of 12 employees along with seven attorneys, and juggles multiple properties, projects, and family commitments. She is looking for someone who loves taking a list and making it happen.

You’ll oversee vendors, organize projects, coordinate home improvements, manage calendars and details, help plan entertaining, and keep everything moving forward.

The family divides time between Pacific Palisades and Indian Wells, so you’ll help manage both homes, along with light oversight of additional family properties.

Responsibilities
Coordinate vendors, obtain bids, and oversee home maintenance projects
Manage deferred maintenance and improvement projects across multiple properties
Track timelines and follow through until projects are completed
Organize two homes and create systems that last
Plan parties and family gatherings by coordinating chefs, rentals, florals, and vendors
Personal shopping for clothing, gifts, and home décor
Digital organization including calendars, files, spreadsheets, and task management
Help create efficient systems that reduce stress and keep everything running smoothly
Light supervision of household staff, including helping oversee the nanny for a grandchild
Be the principal’s trusted right hand for whatever needs attention next
Who You Are

You genuinely love organizing.

You enjoy checking things off a list, bringing order to chaos, and making people’s lives easier. You have excellent computer skills, strong follow-through, and exceptional attention to detail. You’re comfortable working independently, interviewing vendors, comparing proposals, and confidently managing multiple moving pieces.

Most importantly, you’re warm, emotionally intelligent, and unflappable.

The principal’s husband is a lovely man who can become anxious when there is too much change all at once. The ideal candidate has empathy, patience, and understands how to introduce change thoughtfully and gently.

You should also enjoy children and dogs—the family has a large, incredibly sweet Standard Poodle who is wonderfully trained and very much part of the household.

Schedule to Compensation

Location: Pacific Palisades (onsite), with coordination for Indian Wells

Schedule: Part-time or full-time (flexible)

Compensation: $50–$60 hour, depending on experience possibly more

Benefits for full-time employees include:

Health insurance
Paid time off
Mileage and gas reimbursement
Overtime when applicable
Overnight accommodations while traveling
Flexible scheduling after evening events

If you’re the kind of person who finds genuine satisfaction in creating order, managing beautiful homes, coordinating projects, and becoming an indispensable part of a wonderful family’s life, we’d love to hear from you.

Please send your resume to Claudia@TheHelpCompany.com

A dynamic couple is seeking an exceptional House Manager Personal Assistant to help manage a small home in West Hollywood and an expansive property in Bel Air during what promises to be one of the most exciting years of their lives!

They recently leased a spectacular Bel Air estate where they will host their wedding, welcome family and friends from around the world, and celebrate a year full of gatherings, milestones, and unforgettable events. They are looking for a highly organized, resourceful professional who loves creating seamless experiences, takes pride in hospitality, and genuinely enjoys taking care of VIP guests.

This is a hands-on role that combines household management, personal assistance, guest relations, vendor coordination, and event support. Responsibilities include overseeing household vendors, managing maintenance projects, keeping both properties organized and guest-ready, stocking refrigerators and household supplies, coordinating deliveries and returns, handling errands, assisting with scheduling and logistics, and serving as the go-to person for day-to-day operations.

The ideal candidate is a natural host with outstanding local knowledge and a strong network of trusted vendors, caterers, florists, rental companies, maintenance professionals, and service providers. Experience coordinating events, managing guest stays, sending invitations, tracking RSVPs, and helping execute celebrations is highly valued.

The schedule is generally Monday through Friday during standard business hours, with flexibility to assist during special events, guest visits, or occasional emergencies. Compensation is expected to fall in the $50 hour range depending on experience, along with PTO and benefits.

We are seeking someone with substantial local household experience, impeccable references, exceptional organizational skills, and the highest level of discretion and trustworthiness. The right candidate will be proactive, detail-oriented, calm under pressure, and capable of keeping multiple moving pieces organized while making everything look effortless.

If you love hospitality, enjoy planning memorable experiences, have a fantastic black book of resources, and are excited by the idea of helping a wonderful couple navigate an exciting year filled with celebrations, we’d love to hear from you!

This is a very busy family with a lot going on so you need to be proactive, beyond organized, MAC SAVVY, love to travel, flexible, and go with the flow! One minute you could be taking the kids to school (11 and 15) and the next you could be overseeing a large project in New York. You should have least 5 plus years experience as a professionally family assistant or house manager – but you should be open to managing the kids – The family has several homes, as well as a kid in college, so there is a lot of travel. The gentleman in the house is very busy in the entertainment world, so you will be handling his travel calendar and coordinating with the family. Have a warm energy but a thick skin and can handle lots of balls in the air! Family is looking to hire ASAP! Pay is DOE!  

Specific work includes:
-Implementing Systems to organize, track and follow up on the whole family work flow. 
-Daily managing of personal, professional and school calendars
-Managing household Staff as needed (a chef and two housekeepers)
-Coordinating with property managers in the upkeep of 4 different homes
-Help Plan family and business travel
-Maintain and organize house files
-Analyze spending, review monthly bills, and evaluate where to save – coordinate with business managers
-Holiday card roll out and gift organization
-Assisting in the management of the principal’s side projects, shows, travel, and health.
-Assisting in the scheduling of family doctors appointments.
-Running errands, returning items, etc
-Pinch hit when needed to pick up kids, arranging for outside drivers as needed.
-Coordinating and managing mini storage usage and its contents (which have been visually catalogued already) for seasonal drop offs.
-Much of this work could be streamlined to fit within the standard work week.

Wonderful mature couple in the Pacific Palisades seeks a humble proactive house manager to join their staff and assume full responsibility for the day-to-day operations of a beautiful contemporary home. The ideal candidate has a pristine background and minimum 5 plus years working in a gorgeous estate. Other important attributes are loyalty, excellent verbal and written communication and organizational skills, and the ability to handle sudden changes and requests with ease and a smile. Candidates must also have excellent tech proficiency. This individual will be responsible to ensure the smooth and efficient functioning of the gorgeous property, as well as management and supervision for various staff members and vendors. There are various maintenance projects constantly where you will be working closely with the Principal – a detailed log is important for communication purposes with the family office. The family employs several gardeners as well as two housekeepers and a chef. It is a happy home that runs well and needs a good manager that communicates well and effectively. We are holding out for a candidate with a very stable work history, glowing references, and keen attention to detail. A car, insurance, vaccination for Covid, and a valid driver’s license are required for consideration. Ability to travel will be appreciated. Position will start in mid August.