Beverly Hills Family of five needs House Manager Hybrid

07/29/2022 | | |

Incredible Family in Beverly Hills needs an experienced House Manager. Duties include the following:
amily Asset Management
◦ Management & facilitation of upgrades & repairs
◦ Vendor & contractor management
◦ Creation & implementation of House Manuals
◦ Manage & monitor AV & networking systems
◦ Security & alarm system management
◦ Maintenance & care of surfaces, carpet & upholstery
◦ Management of safety procedures & medical/first aid including staff training & signage
◦ Management of emergency items including fire extinguishers, generator, emergency packs & containers
◦ Stock & replace house items as needed
◦ Vehicles – service & maintenance, purchases & sales, insurance & registration
◦ Manage & facilitate purchases of family assets e.g. art, boat, water toys, additional properties & other high value assets

Staff Management (6 Domestic Employees)
• Staff scheduling – weekly schedules, sick days, holidays, paid leave, unpaid leave
• ADP Payroll
◦ Weekly payroll
▪ Management of staff submitting hours via timesheets
▪ Pay stub distribution
▪ Reimbursements
• Recruitment & hiring
◦ Interviewing
◦ Trial & training
◦ New employee paperwork processing & add to ADP payroll
◦ Termination of employees
▪ Severance
▪ Release
• Manage staff documents & CA Employee signage
• Staff training, performance review, quality control
• Creation & implementation of all employee processes including, but not limited to, departmental to do lists, checklists, shared calendars, Family fact sheets, handover procedures, lines of communication and more
• Annual/as needed training in CA Employment Law to continue to adhere to legislation

Budget Reporting & Account Management
• Staff CC account management
◦ Monthly statement categorizing & reconciling with receipts
◦ Receipt sorting & filing
◦ Monthly receipt scanning
• Bank account reporting
◦ Monthly reports to Bookkeeper
◦ Management & reporting of petty cash
◦ Management & reporting of Authorized Signer check book
• Budget management & reporting
◦ Working closely with Family’s financial team
◦ Monthly budget review meetings with Principal & bookkeeper
◦ Ongoing oversight of Family’s spending & budgets
◦ Ongoing spreadsheet management & maintenance
◦ Yearly budget reviews

Family Travel
• 15 – 20 trips annually – nationally & internationally
• Travel coordination & bookings – flights (private & commercial), accommodation, meals, staff, nannies, itineraries, guides, greeters, transport and more
• 24/7 availability & support during family travel as needed
• Management of Family & nanny travel documents – passports, G.O.E.S.
• Oversee & assist nannies in management of kid’s travel needs

Family/Personal
• Family medical support e.g. procedure scheduling, insurance approvals, liaising with family’s doctors & specialists
• Facilitate family meals
• Send & deliver gifts as needed
• Errands & purchases as needed
• Oversee & facilitate management of children’s items, schedules, travel & preferences
• Management of family accounts & devices
• Pet care & management

Events
• Provide support in planning & execution of small to medium sized family events on & off site
◦ Vendor sourcing & management
◦ Support staff, in & out of house
Family is looking for a special someone who is very experienced, dog and kid friendly, as well as a fully vaccinated candidate. Salary DOE , health insurance , 401 K and PTO included. You will be working between family office and the family home. Must be fully covid vaccinated drive, and have a car and be located in Los Angeles.