Office Manager needed for Growing Investment Firm in Century City

07/09/2019 | | |

Office Manager – Top Investment Services Firm
A top financial services firm with beautiful West LA offices is seeking a highly organized, articulate and personable Office Manager to join their close-knit team. In this forward-facing role, you will be working to support office operations and client services to drive goals and promote organization and efficiency. You will be an important part of our office team and act as a direct liaison with clients and vendors, ensuring that everyone who comes through the office has a positive experience. Responsibilities range from handling calls and directing clients and guests, maintaining office supplies and essentials, working closely with management to process sensitive documentation and transactions. The ideal candidate has experience in a professional environment and has a proactive approach, a can-do attitude and high standards. We would love to hear from you if this sounds like you!
 
A Day in the Life:
• Maintain a professional and friendly presence at the front desk area, answering and routing incoming phone calls, communicating with clients, vendors, and internal contacts
• Greeting and directing guests and clients, managing conference room schedule along with ensuring a positive guest experience
• Overseeing office maintenance and kitchen supply inventory, maintaining common areas and ensuring cleanliness & organized appearance of shared and common areas
• Acting as a main point of contact with building management on occupancy matters and accounting for shared expense items including parking, validation inventory, access card roster (additions/deletions), and key log
• Responsible for business support systems such as copier, printers, & binding machine, including troubleshooting, maintenance, and repairs when needed
• Assisting Client Service Manager with various operational tasks, client projects, and office events as needed
• Facilitating employee and client meetings, lunches, and meals
• Updating client lists, holiday mailings and gifting, working within a CRM to ensure data and information is updated and accurate

What we’re looking for:
• Applicable experience in administrative support or office management
• Excellent written and verbal communication skills
• Stellar customer service orientation with an engaged, outgoing attitude
• Outstanding organizational skills and attention to detail
• Strong problem-solving and multitasking skills
• Bachelor’s degree preferred
• Proficiency in MS Office 
 
Perks and Benefits:
We have created a company culture complete with:
• Two weeks paid vacation
• Full benefits
• Business casual dress code
• Paid parking
• Hours roughly 8am-6pm
• Salary is $55,000-65,000, dependent on experience