Executive Assistant needed for Aviation Start Up in the South Bay

Summary

Our client is seeking an Executive Assistant (EA) who will be responsible for providing administrative support to both the CEO and the CPO. The ideal candidate will use discretion and independent judgment, exhibiting the ability to interface and work with senior level business leaders and teams. The EA can proactively identify solutions and anticipate problems. This individual will have the ability to expertly handle the shifting needs and demands of company leadership and their teams.

This is an incredible opportunity to work for brilliant entrepreneurs and grow with an amazing team! Salary is DOE + excellent benefits, we are looking for someone energetic, hungry and not a clockwatcher. Ideal candidate has 3-5 years of experience.

Responsibilities

– Gatekeeper to inbound requests. Screen incoming calls in a timely professional manner and transfer accordingly
– Multi-calendar management of leadership
– Prepare correspondence for executives
– Coordinate and manage executives’ travel schedule
– Assist with personal matters
– Assist with execution of projects or specific stages of projects as assigned, and help with project management as needed
– Prepare expense reports
– Additional ad-hoc projects as assigned

Qualifications

– Mandatory: Minimum 2-3 years prior experience assisting a Senior Level Executive
– Bachelor’s degree or equivalent experience preferred
– Internet/Technology savvy required
– High proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
– Ability to work with all levels of management
– Ability to handle multiple assignments and deadlines simultaneously with accuracy
– Detail-oriented and proactive
– Exceptional interpersonal and research skills
– Excellent grammar and proofreading skills required
– Strong written and oral communication skills
– Professional demeanor
– Interest in Airline & Travel industries