Personal Assistant needed for Philanthropist and Broadway Producer

01/08/2020 | | |

We are looking for a lovely, flexible and hard working Personal Assistant to join our client’s team. You will be based in West LA and travel to NYC for business frequently. Please have a service attitude and at least 3-5+ years of experience. Schedule is Tuesday-Saturday from about 10am-6:30pm, though some days start earlier or later and end later. This is an incredible opportunity for an assistant who loves to multi-task, work hard, learn and
be of service.

Salary is 75k DOE plus overtime, excellent health insurance and other benefits!

Essential Duties:
• Must be able to travel (70%)
• Planning Events
◦ Event Décor (flowers, tableware etc.)
◦ Scheduling vendors
◦ Set up and break down
◦ Scheduling event timelines
• RSVP’ing to and making arrangements for various events
• Making reservations for hotel and travel
• Pack and unpack the Principal’s luggage
• Ordering meals for the family home and plane
• Some knowledge in production/Broadway
• Purchasing tickets for events and shows
• Shopping and making personal purchases for the Principal
• Keeping the Principal’s Calendar up to date and accurate per her instruction
• Updating contact information for the Principal
• Setting up and maintaining automated e-mails and reminders
• Maintaining and organizing emails, notes and all documentation trail for immediate recall
• Labeling and filing electronic copies of family photographs and videos
• Writing letters, thank you notes, sentiments, etc.
 
Knowledge, Skills And Abilities: 
·         Above average research skills
·         Excellent communication skills
• Superior listening skills
• Above average oral/written skills and grammar
·         Self-motivated and self-reliant work ethic
·         Must have the ability to multi-task in a fast-paced and deadline-driven environment
·         Exemplary time management skills
·         Able to follow specific directions as given by the principal
·         Excellent memory recall
·         Detail-oriented and organized
·         Follows trends in the fashion, electronic, toy, housewares industries
·         Imaginative, inspired and innovative
·         Able to maintain highly confidential information
 
Education / Experience: 
• College degree and/or equivalent business experience
• Experience in event planning
• Previous experience working as an Executive Assistant
• At least 5 years in a position of high touch service