Personal Executive Assistant Job Summary
Business owner in Southern California is looking for a full-time Executive/Personal Assistant. If you have high standards and would enjoy a job that has both personal assistant and executive assistant duties, this role may be for you. The position is based in Newport Coast, California and the candidate will report directly to the owner. He came to the United States at age 16 with nothing and built his own billion-dollar company. This is an opportunity to work directly with a true “rags to riches” success story.
Location: Primary work will be out of an office designed for 3 to 4 personal assistants in the owner’s main house. There is plenty going on at this location between family and staff! The family includes the owner’s wife, two sons (young adults), a special needs daughter, and a son in-law. His daughter just had her first child, a 9-month old boy. They have 4 dogs, and everyone is huge Lakers Fans! After a 90-day period the EA/PA may have the option to work out of the corporate headquarters as well.
Responsibilities: A typical day consists of following up on well defined checklists of completing tasks, filing paperwork, running errands, and, at times, driving the owner’s daughter to appointments. The EA/PA will also be given business management responsibilities such as planning business meals with a private chef, making appointments, managing schedules, following up on projects, managing the owner’s business and personal email, and following up on vendors. This position is ideal for a recent college graduate who would enjoy a wide variety of responsibilities.
About the owner: The owner is passionate about giving back. After experiencing difficulties getting a good education for his daughter, he revived and continues to support, a local school designed for special needs students. Another example of giving back is he founded a highly successful youth basketball team. Former NBA player and the owner led the team to national level play while investing millions to support team travel and events over a period of years.
What candidates should know: The pay for this position is very competitive in order to compensate an individual who is detailed, self-sufficient, and has extremely high standards. The candidate must be able to work well with both ambiguity and a high level of direction.
Covid-19 is taken seriously by the family. Precautions are in place including hand sanitizers and masks throughout the workplace and a separate entrance to the EA/PA office. Initial interviews will be conducted on a video call, and the final interview will be in-person (with social distancing measures in place).
• Monday thru Friday 8am to 5pm (40 hours a week)
• Some off-hour availability required
• Maintaining a strict level of confidentiality
• Strong organizational and computer skills; proficient with the Microsoft Office Suite
• Polished, friendly, professional demeanor
• Proactive go-getter: no task is too big or too small
• Valid Driver’s License is required
• Bachelor’s degree
• Legal, real estate, or business administration a plus
Pay & Benefits:
• Hourly position with a salary and benefits package from $70,000 to $100,000 per year
• Benefits offered after 90 days
• $50 a month cell phone reimbursement
• Laptop will be provided
• Relocation will be provided