Personal Assistant needed for incredible and busy Hollywood Actor Producer and Writer
Posted : 11/17/23
Personal Assistant to high profile multi hyphenate actor, producer and writer. Based in LA, but may occasionally require domestic and international travel (a valid passport is required). This position is *not* remote and requires someone who has a car in good condition to drive to and during work hours.
In this role, you will be responsible for coordinating all of your boss’s personal schedule including doctors appointments for her and her family (including her three small children), creating calendars for the nannies and housekeeper schedules, and booking all classes and extracurricular activities for her children.
The assistant will be in charge of all house-related maintenance including managing and coordinating with all vendors including plumbers, carpenters, caterers, landscapers, contractors, home security, tree-trimmers, neighbors, swim instructors and various teachers and classes for the children. Assistant must be very self motivated about noticing problems in the house and taking care of them in a timely and cost-effective manner.
There are daily trips to post office, grocery store, dry cleaning, picking up tailoring, and dropping off gifts and packages around town, as well as traveling and communicating with boss’s business manager.
The assistant needs to be incredibly self motivated about accomplishing various personal tasks for the client, including house and car maintenance for the cars in the household (getting gas, oil changes, car washes, scheduling repairs and inspections).
The job includes daily opening of many packages and delivering items to various members of the household and all returns. You will be responsible for daily timely returns of packages and trips to fedex and UPS, including tracking all packages. You will be doing light kitchen tasks (making smoothies, sandwiches) and picking up food for the family regularly.
You will be managing an ever-changing calendar of events, working with many different players in your boss’s world. You will be setting calls and meetings, making dinner reservations, working with a stylist, setting up for fittings for major events, going to set with your boss when necessary, working closely with the social media manager, and shooting social media content, including setting up social media shoots and coordinating fashion looks several times a week.
You will working with the boss’s executive assistant to create itineraries for all travel (including flights, cars, greeters, housing, dinner and activity reservations for the family etc.), responding to requests for gifting and requests with PR, for boss to attend events,
Assistant will be planning all aspects of events (including but not limited to birthday parties, family events, holiday parties etc.) and more. You will speak regularly with the boss’s Malibu house manager, business manager, and the teams of other high profile people, so a high level of professionalism, discretion and trust is absolutely necessary. You should be tech-savvy and experienced using Google Suite, Microsoft Office etc.
The role is ever-changing, and requires someone who can adapt quickly and step into any and all sorts of roles. *The person must be extraordinarily detail-oriented but also quick and efficient. They must have a high social IQ and be able to “read the room”.*
Role requires a 2 year minimum and you must be able to work a very flexible schedule. Hours are generally 10AM-7PM Mon-Fri, but adjust daily based on need (ex: if you need to be at home or on set early stay late, or if there are tasks that need to be completed that day). Weekend availability is necessary, but will change week to week (will never work more than 6 days in a row). Must love being around children, as you will be based out of your boss’s house. A love of fashion and adventurous palate is a plus. This role also requires at least one year of experience as an assistant, preferably working for a high profile individual or someone at an agency. College degree preferred but not required.
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