Personal Assistant needed for Philanthropist and Broadway Producer
Posted : 01/01/70
We are looking for a lovely, flexible and hard working Personal Assistant to join our client’s team. You will be based in West LA and travel to NYC for business frequently. Please have a service attitude and at least 3-5+ years of experience. Schedule is Tuesday-Saturday from about 10am-6:30pm, though some days start earlier or later and end later. This is an incredible opportunity for an assistant who loves to multi-task, work hard, learn and
be of service.
Salary is 75k DOE plus overtime, excellent health insurance and other benefits!
Essential Duties:
• Must be able to travel (70%)
• Planning Events
◦ Event Décor (flowers, tableware etc.)
◦ Scheduling vendors
◦ Set up and break down
◦ Scheduling event timelines
• RSVP’ing to and making arrangements for various events
• Making reservations for hotel and travel
• Pack and unpack the Principal’s luggage
• Ordering meals for the family home and plane
• Some knowledge in production/Broadway
• Purchasing tickets for events and shows
• Shopping and making personal purchases for the Principal
• Keeping the Principal’s Calendar up to date and accurate per her instruction
• Updating contact information for the Principal
• Setting up and maintaining automated e-mails and reminders
• Maintaining and organizing emails, notes and all documentation trail for immediate recall
• Labeling and filing electronic copies of family photographs and videos
• Writing letters, thank you notes, sentiments, etc.
Knowledge, Skills And Abilities:
· Above average research skills
· Excellent communication skills
• Superior listening skills
• Above average oral/written skills and grammar
· Self-motivated and self-reliant work ethic
· Must have the ability to multi-task in a fast-paced and deadline-driven environment
· Exemplary time management skills
· Able to follow specific directions as given by the principal
· Excellent memory recall
· Detail-oriented and organized
· Follows trends in the fashion, electronic, toy, housewares industries
· Imaginative, inspired and innovative
· Able to maintain highly confidential information
Education / Experience:
• College degree and/or equivalent business experience
• Experience in event planning
• Previous experience working as an Executive Assistant
• At least 5 years in a position of high touch service
This job has been filled.
This job has been filled, but feel free to checkout some of our other open postings!
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