Searching for the Best Estate Manager in Santa Barbara

A very private, highly confidential family is seeking an exceptional Executive Personal Assistant and Estate Operations professional to join their long-standing team. This is an all-encompassing role requiring absolute discretion, flexibility, and a genuine service mindset. The ideal candidate is someone who thrives in dynamic environments, anticipates needs before they arise, and takes great pride in supporting every aspect of a busy family and estate.

The family has built a wonderful, loyal team, many of whom have been with them for years. They are seeking someone who is looking for a true long-term home and who values collaboration, professionalism, and exceptional service.

Location:

The primary residence is located in Santa Barbara. The position will also provide support in Los Angeles and other family residences as needed. Candidates must currently reside in or near Santa Barbara or be willing to relocate.

Schedule and Availability:

This is not a traditional Monday-through-Friday position. The family requires a candidate who is exceptionally flexible and genuinely comfortable working within a dynamic schedule that changes based on family needs, travel, entertaining, and special events.

The ideal candidate will:

• Be comfortable with a highly flexible schedule.
• Be available to work evenings, weekends, and holidays as needed.
• Understand the demands of private service and appreciate the importance of responsiveness and availability.
• Thrive in a fast-paced, ever-changing environment.
• Travel
• Approximately 25% travel, both domestic and international.
• Responsibilities
• Provide comprehensive support to the principals and family.
• Assist with all aspects of family life, including children, pets, residences, vendors, and household operations.
• Coordinate schedules, calendars, appointments, and logistics.
• Assist with estate operations and property management responsibilities.
• Manage vendors, service providers, and household projects.
• Oversee budgets, expenses, and scheduling.
• Provide support during travel and at multiple residences.
• Serve as a trusted liaison while maintaining the highest level of discretion and confidentiality.
• Approach all responsibilities with an ‘all-in’ mentality and a willingness to help wherever needed.

Qualifications:

• Minimum of five years of experience in a comparable role with similar responsibilities and schedule demands.
• Previous experience supporting private principals, family offices, or ultra-high-net-worth households strongly preferred.
• Exceptional organizational and communication skills.
• Strong leadership abilities and excellent attention to detail.
• Proficiency with Microsoft Office Suite and strong technical skills.
• Experience managing budgets and complex schedules.
• Valid driver’s license and passport required.
• Ability to pass an extensive background investigation and random drug testing.

The successful candidate is highly organized, proactive, detail-oriented, and service-minded. They are calm under pressure, adaptable, and understand the importance of discretion and confidentiality. Most importantly, they are seeking a long-term opportunity and are excited to become part of a respected and established household team!