new york area

Personal Assistant needed in NYC

Personal Assistant | Job Description

A dynamic private family office is looking for an organized + resourceful Personal Assistant to support the principals and become an integral part of the office team. Ideal candidates are solution oriented, have a can-do attitude and think quick on their feet. General working hours are Monday – Friday, however flexibility over the weekend is needed.

Responsibilities include but are not limited to:

• Oversee all requests from principals in an efficient and timely manner; communicate and update on status until project/task completion
• Remain up-to-date on all events, activities, cultural happenings that might interest principals – update regularly, be anticipatory for last minute requests + needs
• Support flight + travel efforts – updating travel manifests in real time, informing team of all updates + changes
• Liaise with household staff: informing of schedules, schedule changes and providing support as necessary
• Event planning: support COS in the planning of all major events: oversee and confirm guest list, tracking schedules, deadlines + budgets
• Support family office in all manners of organization, working with current document management systems to keep projects and files up-to-date and easily sourced
• Manage vendor contracts + NDA, oversee signatures and organization of documents
• Assist with accounting needs, help manage invoice tracking + approvals
• Assist with special project as needed

Key skills:

• Discretion + confidentiality
• Excellent communication skills – both well-spoken and well-written
• Centered + grounded – thrives in situations others might find stressful
• Ability to be proactive + take initiative
• Solutions oriented – able to work through actionable decision to solve challenges
• Impeccable eye for details
• Keen interest + curiosity about what’s “in the now” – including restaurants, theater, art and other cultural events

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los angeles area

Driver needed

We have a wonderful couple in Beverly Hills looking for an immaculate driver. There could be minimum houseman duties along with driving, but taking care of the cars and taking the clients to work and or play, is what is needed! This couple is very social, philanthropic and busy! They need a service individual that understands privacy, diplomacy, service, and team play. The hours are sporadic and flexible. Please let us know if you are interested, and your salary requirement.
The biggest plus would be that you could do something other then just drive and do errands. It could be security, handyman – just an added bonus! We are looking for a completely competent driver. If you have a blip on your record – no need to apply!

Would be wonderful if you have done all of the following:

• handle packages, mail, returns
• outdoor daily prep
• walkabouts and lock up
• car cleaning and maintenance
• ability to oversee contractors and vendors as needed
• driving and small children friendly
• quiet and diligent
• team player
• flexible with schedule (may include weekends)
• computer skills
•. a bonus would be home automation knowledge, AV, HVAC understanding

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

PT Help Needed in SM

Lovely family (with two teenagers & a brand new puppy!) in Santa Monica is in need of a part time Assistant/Bookkeeper. The primary tasks are credit card reconciliations, organizing receipts and checking them off against statements and alerting employer of any suspicious activity or unaccounted charges, paying household bills, filing documents, organizing and eliminating files in the office and in the garage, and general assistance with marketing and errands. The family will guarantee five hours per week and might use up to ten hours. The duties are fairly basic but require great organizational skills and attention to detail. If you are a meticulous West side Assistant with solid basic bookkeeping skills looking to fill 5-10 hours per week, please reach out with your hourly fee. Thank you very much!

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New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION