We are seeking an experienced Full-Service Executive Assistant to join our team and provide support to a high-profile actor in Los Angeles.

This is a comprehensive role that involves managing both personal and professional aspects of the principal’s life, including but not limited to, appearance preparation, on set assistance, property management, travel arrangements, daily errands, and helping execute daily tasks that help to move the goals of the team forward.

The ideal candidate should be able to function in a fast-paced, ever-changing environment, have excellent communication skills, be able to prioritize multiple tasks, and have a keen eye for detail.

Salary: Competitive, but commensurate to experience level

Start Date: As soon as available to mutually agreeable.

Responsibilities:
• Manage the principal’s busy schedule, including arranging meetings, appointments, and travel arrangements.
• Travel ahead of schedule to location for out-of-town jobs
• Travel to press junkets to media appearances
• Handle all personal and professional correspondence on behalf of the principal
• Check mail – forward to appropriate people, filing if necessary or dealing with anything that comes in
• Diary management – work and sometimes personal; will put into the calendar when his PT sessions are, when he has dialect session, when he has a doctor’s appointment, when he has a meeting with a director, a call in with the agents
• Reminding of appointments and ensuring he knows where he is going
• Arranging meetings – be it work or sometimes dinner reservations with friends family
• Assist in executing overall business dealing liaise with the rest of the executive team to accomplish the goals of the principal and his brand
• Plan and coordinate events and social engagements
• Create pitch decks for development projects
• Conduct research and gather information for various projects as needed
• Liaison between agents agents’ assistants publicist producers directors productions etc – this includes meetings calls filming schedules travel arrangements visa appointments etc etc…the list is endless here
• Scripts- either running lines (where necessary), ensuring there is a hard copy and electronic copy (whatever the preference), organizing them in the order they need to be read or reminding him to read them.
• Travel – this can be for work purposes and usually it’s acting as the middleman woman between the organizers’ and the boss as to what his preferences are. Also can be for personal, if he wants to book a holiday (big holidays we will use a travel agency as it can be a bit much doing it all on your own). (cars trains flights) (private jet usually done through a production or event organizer’s….if not….but also ask for help)
• Organizing gifting – if ever gifted anything, work out if a) he’d want like it, b) his sizing and what he’d like to wear (usually I’d ask), c) arranging delivery to appropriate address
• Create personal archive including all previous looks and best red carpet images
• Develop a filing system including all important paperwork, travel, documents.

Personal:
• Managing houses – looking after staff and managing their schedules, liaising with them about when he will return or is having guests
• Organizing maintenance checks where needed
• Liaising with insurance broker on motor home travel insurance
• Liaising with contractors interior designers and keeping them on schedule
• Booking in appointments – doctors dentist eye test etc
• Managing home security
• Dealing with general home issues such as a leak and contacting the appropriate parties
• Buying items they need, be it online or taking watches in for repairs, sometimes dry cleaning if it’s needed.
• Picking up clothing orders if they’re at a shop for him etc.

Requirements:
• Minimum of 3-5 years of experience as an executive assistant, preferably in a similar role supporting high-profile individuals
• Bachelor’s degree or equivalent experience preferred
• Excellent communication skills, both verbal and written
• Strong organizational skills and attention to detail
• Ability to prioritize multiple tasks and work under pressure in a fast-paced environment
• Strong problem-solving skills and ability to work independently
• Flexibility to work outside of normal business hours as required
• Proficiency in Microsoft Office Suite and other relevant software
• Discretion and ability to maintain confidentiality at all times
• Valid driver’s license and ability to travel as required

This is a full-time position with a competitive salary and benefits package. If you are a highly organized, detail-oriented individual with a passion for providing top-notch support to high-profile individuals, we encourage you to apply.

We are looking for a lovely, kind, experienced English and Spanish speaking assistant to support this amazing client! Half of his day is in Spanish, and half in English, so we are looking for a great assistant who can speak, read and write in both Spanish and English.

Ideally, you have at least 5 plus years of Executive and Personal Assistant experience. We would love to see that you have worked at a talent agency or production office, and have found your calling as a true career assistant!

Your days will be based in the home office in Encino, and you will split time between there, running errands, traveling to set and shadowing your boss. The days vary, though you can expect the duties to generally include: scheduling, time management, organizational projects, running errands, travel arrangements, liaising with the business team and his producing partner, occasionally helping pick up his school aged child from school if he or mom are at a meeting and can’t, gifts, scheduling personal appointments, holiday prep, house repairs and more.

The schedule is typically Monday-Friday, 9am-5 6pm in person, with availability to be on call for emails texts calls after hours plus travel to set for weeks or months at a time, when needed.

This client is so respectful, and is excited to work with a career assistant who will want to stay long term!

Salary is DOE: $80,000 – $120,000 plus paid sick days, vacation days and holidays.

We are looking for a professional full-time assistant – preferably with several years of experience assisting an A-list celebrity or high profile individual. You must have excellent, long term references, and the ability to be fully flexible for your boss. You will be responsible for overseeing both personal and professional commitments – including traveling on location ahead to set up temporary housing, working as on-set support during shooting, and working in concert with other assistants. We’re seeking a candidate with a lot of solid prior experience as an Assistant or Executive Assistant, in addition to being a “badass go-getter” who isn’t afraid to jump in and grab the bull by the horns. We’re looking for somebody who can partner with his other Executive assistant in ensuring that his personal needs and work-life are running with the utmost smoothness and efficiency through calendar organization and attention to details. In addition to regular daily assistance alongside the assistants a substantial portion of your workload would entail working on and organizing our client’s calendar along side the other family assistant so things work smoothly between the house and the office. We’re in need of a person who brings a lot to the table and who can support the team in optimizing and rethinking our current systems to make things more organized and smooth. It’s very important that this candidate has prior experience working in the fast-paced, high pressure circumstances that come with this environment, and that they are not one to shy away from a challenge. 

This person would work mainly from the Production office in West Hollywood, Payment rate would be DOE. Hours in the office are typically weekdays from 8am-6pm, though some evenings run later depending on our client’s schedule, and in some circumstances, this person may be asked to make themselves available on a weekend day if something comes up. Assisting at this level is a large undertaking, and we’re really looking for somebody who is fully committed, invested, and ready for what the job entails. 

We’re seeking the absolute best candidates – if you can not show loyalty in your resume, please do not apply.