Searching for a full time in-office executive assistant for an incredibly talented designer with a fast life and busy company. The perfect Executive Assistant will be a fast learner and able to multitask and have excellent communication! The Executive Assistant will be responsible for our client’s entire schedule and making sure that he is on time and prepared. You will book flights, hotels, travel and coordinate everyone involved to make travel seamless. You will be in charge of domestic and international staff – maintaining housekeepers’ schedules and tending to staff’s needs as well as making sure they are informed of guests and their needs. In the office, you will set up all that the client needs to work in an organized well stocked and orderly environment.

M-F 9am-6pm – with availability to communicate with our client should this need arise.

Excellent benefits
Salary – DOE

Personal Assistant to high profile multi hyphenate actor, producer and writer. Based in LA, but may occasionally require domestic and international travel (a valid passport is required). This position is *not* remote and requires someone who has a car in good condition to drive to and during work hours.

In this role, you will be responsible for coordinating all of your boss’s personal schedule including doctors appointments for her and her family (including her three small children), creating calendars for the nannies and housekeeper schedules, and booking all classes and extracurricular activities for her children.

The assistant will be in charge of all house-related maintenance including managing and coordinating with all vendors including plumbers, carpenters, caterers, landscapers, contractors, home security, tree-trimmers, neighbors, swim instructors and various teachers and classes for the children. Assistant must be very self motivated about noticing problems in the house and taking care of them in a timely and cost-effective manner.

There are daily trips to post office, grocery store, dry cleaning, picking up tailoring, and dropping off gifts and packages around town, as well as traveling and communicating with boss’s business manager.

The assistant needs to be incredibly self motivated about accomplishing various personal tasks for the client, including house and car maintenance for the cars in the household (getting gas, oil changes, car washes, scheduling repairs and inspections).

The job includes daily opening of many packages and delivering items to various members of the household and all returns. You will be responsible for daily timely returns of packages and trips to fedex and UPS, including tracking all packages. You will be doing light kitchen tasks (making smoothies, sandwiches) and picking up food for the family regularly.

You will be managing an ever-changing calendar of events, working with many different players in your boss’s world. You will be setting calls and meetings, making dinner reservations, working with a stylist, setting up for fittings for major events, going to set with your boss when necessary, working closely with the social media manager, and shooting social media content, including setting up social media shoots and coordinating fashion looks several times a week.

You will working with the boss’s executive assistant to create itineraries for all travel (including flights, cars, greeters, housing, dinner and activity reservations for the family etc.), responding to requests for gifting and requests with PR, for boss to attend events, 

Assistant will be planning all aspects of events (including but not limited to birthday parties, family events, holiday parties etc.) and more. You will speak regularly with the boss’s Malibu house manager, business manager, and the teams of other high profile people, so a high level of professionalism, discretion and trust is absolutely necessary.  You should be tech-savvy and experienced using Google Suite, Microsoft Office etc.

The role is ever-changing, and requires someone who can adapt quickly and step into any and all sorts of roles. *The person must be extraordinarily detail-oriented but also quick and efficient. They must have a high social IQ and be able to “read the room”.*

Role requires a 2 year minimum and you must be able to work a very flexible schedule. Hours are generally 10AM-7PM Mon-Fri, but adjust daily based on need (ex: if you need to be at home or on set early stay late, or if there are tasks that need to be completed that day). Weekend availability is necessary, but will change week to week (will never work more than 6 days in a row). Must love being around children, as you will be based out of your boss’s house. A love of fashion and adventurous palate is a plus. This role also requires at least one year of experience as an assistant, preferably working for a high profile individual or someone at an agency. College degree preferred but not required.

Ready to hire asap!!

We are looking for an experienced female assistant to help support a lovely woman in Santa Monica. The position is Monday – Friday 40 hours per week. Vacation and paid holidays are offered. Payment is on the books with help with a health stipend. The perfect candidate is tech savvy, able to write a proper letter, organize projects for the house and has a 4 year college education. Westside candidates preferred who like cats! Schedule is likely 8-4 or 9 -5 . Please reach out if you are interested for more information!

Our client is looking for the most organized, trustworthy, and thoughtful Executive Assistant. We are looking for someone who is a proven career Executive Assistant who truly cares and takes pride in being the right hand.

You love learning your boss’ habits, anticipating their needs, keeping them on schedule and making sure their day runs smoothly. You have a big heart, are extremely thoughtful and love paying attention to detail.

Our client is a dedicated family man who loves running his business, supporting the foundation he started in honor of his best friend who passed from cancer, and living a healthy, active life.

You will be his communication liaison and gatekeeper who manages all meetings, email management, company logistics, philanthropic endeavors, administrative support, travel coordination and more. You are strong, yet kind, and have the memory of a dolphin.

Our client is looking for an Executive Assistant who will mostly work Monday-Friday, 9am-6pm. Two days will be in the office in Westlake Village, TWO DAYS will be WORKING FROM YOUR HOME and one day at his Non-Profit’s office in Westlake Village. Ideally, you live in the West Valley and will enjoy the convenient commute! This is for a smart EA who works hard, enjoys a casual feel in the office and is excited to wear jeans every day to work!

The last Executive Assistant worked for our client for 18 years, we are hoping to make a special match with someone who is looking for a great long-term commitment. We are looking for the next Donna from Suits!

Salary is DOE plus PPO medical insurance, and PTO.

Personal Executive Assistant needed for a creative, busy mom and entrepreneur in the design and real estate design. Our client is the quintessential multi-tasker with 17, 13 and 3 year old kids and her own perfume company. We’re looking for an organized, proactive assistant with excellent communication skills to take some tasks off her plate!

Searching for a resourceful person who could come up with ideas and solve problems. Finding the best summer activities for kids of different ages, knowing what’s great in the neighborhood to do with the toddler, coming up with Ideas for family vacations and making sure dinner reservations are taken care of in advance of their travel etc.

The assistant will run errands, purchase gifts, track orders and reconcile credit card statements. They will also be responsible for getting things fixed that need it!
There will be ongoing projects like creating a house manual for two of their homes including the vendors used and what it needs to be fully stocked.

With three kids, there is a lot to keep track of. Paperwork! school forms and camp forms need to get filled out. Appointments! Making them and scheduling physicals each year. Activities! Signing up for them and getting the necessary gear etc. Keeping a meticulous family calendar will be key.
Their present assistant will train in person (in the Malibu house) for at least one month to really get a feel for the job and our client and then some of the job will be remote and some time at the Hollywood house.

It’s feasible that you may travel with our client as needed.
And if you know the world of surfing, that would be a plus.

150k insurance stipend

We are seeking an experienced Full-Service Executive Assistant to join our team and provide support to a high-profile actor in Los Angeles.

This is a comprehensive role that involves managing both personal and professional aspects of the principal’s life, including but not limited to, appearance preparation, on set assistance, property management, travel arrangements, daily errands, and helping execute daily tasks that help to move the goals of the team forward.

The ideal candidate should be able to function in a fast-paced, ever-changing environment, have excellent communication skills, be able to prioritize multiple tasks, and have a keen eye for detail.

Salary: Competitive, but commensurate to experience level

Start Date: As soon as available to mutually agreeable.

Responsibilities:
• Manage the principal’s busy schedule, including arranging meetings, appointments, and travel arrangements.
• Travel ahead of schedule to location for out-of-town jobs
• Travel to press junkets to media appearances
• Handle all personal and professional correspondence on behalf of the principal
• Check mail – forward to appropriate people, filing if necessary or dealing with anything that comes in
• Diary management – work and sometimes personal; will put into the calendar when his PT sessions are, when he has dialect session, when he has a doctor’s appointment, when he has a meeting with a director, a call in with the agents
• Reminding of appointments and ensuring he knows where he is going
• Arranging meetings – be it work or sometimes dinner reservations with friends family
• Assist in executing overall business dealing liaise with the rest of the executive team to accomplish the goals of the principal and his brand
• Plan and coordinate events and social engagements
• Create pitch decks for development projects
• Conduct research and gather information for various projects as needed
• Liaison between agents agents’ assistants publicist producers directors productions etc – this includes meetings calls filming schedules travel arrangements visa appointments etc etc…the list is endless here
• Scripts- either running lines (where necessary), ensuring there is a hard copy and electronic copy (whatever the preference), organizing them in the order they need to be read or reminding him to read them.
• Travel – this can be for work purposes and usually it’s acting as the middleman woman between the organizers’ and the boss as to what his preferences are. Also can be for personal, if he wants to book a holiday (big holidays we will use a travel agency as it can be a bit much doing it all on your own). (cars trains flights) (private jet usually done through a production or event organizer’s….if not….but also ask for help)
• Organizing gifting – if ever gifted anything, work out if a) he’d want like it, b) his sizing and what he’d like to wear (usually I’d ask), c) arranging delivery to appropriate address
• Create personal archive including all previous looks and best red carpet images
• Develop a filing system including all important paperwork, travel, documents.

Personal:
• Managing houses – looking after staff and managing their schedules, liaising with them about when he will return or is having guests
• Organizing maintenance checks where needed
• Liaising with insurance broker on motor home travel insurance
• Liaising with contractors interior designers and keeping them on schedule
• Booking in appointments – doctors dentist eye test etc
• Managing home security
• Dealing with general home issues such as a leak and contacting the appropriate parties
• Buying items they need, be it online or taking watches in for repairs, sometimes dry cleaning if it’s needed.
• Picking up clothing orders if they’re at a shop for him etc.

Requirements:
• Minimum of 3-5 years of experience as an executive assistant, preferably in a similar role supporting high-profile individuals
• Bachelor’s degree or equivalent experience preferred
• Excellent communication skills, both verbal and written
• Strong organizational skills and attention to detail
• Ability to prioritize multiple tasks and work under pressure in a fast-paced environment
• Strong problem-solving skills and ability to work independently
• Flexibility to work outside of normal business hours as required
• Proficiency in Microsoft Office Suite and other relevant software
• Discretion and ability to maintain confidentiality at all times
• Valid driver’s license and ability to travel as required

This is a full-time position with a competitive salary and benefits package. If you are a highly organized, detail-oriented individual with a passion for providing top-notch support to high-profile individuals, we encourage you to apply.