Los Angeles

Bilingual English Spanish speaker Executive Personal Assistant needed to run the world of the nicest Hollywood Actor Producer

Filled

Posted : 01/23/24

We are looking for a lovely, kind, experienced English and Spanish speaking assistant to support this amazing client! Half of his day is in Spanish, and half in English, so we are looking for a great assistant who can speak, read and write in both Spanish and English.

Ideally, you have at least 5 plus years of Executive and Personal Assistant experience. We would love to see that you have worked at a talent agency or production office, and have found your calling as a true career assistant!

Your days will be based in the home office in Encino, and you will split time between there, running errands, traveling to set and shadowing your boss. The days vary, though you can expect the duties to generally include: scheduling, time management, organizational projects, running errands, travel arrangements, liaising with the business team and his producing partner, occasionally helping pick up his school aged child from school if he or mom are at a meeting and can’t, gifts, scheduling personal appointments, holiday prep, house repairs and more.

The schedule is typically Monday-Friday, 9am-5 6pm in person, with availability to be on call for emails texts calls after hours plus travel to set for weeks or months at a time, when needed.

This client is so respectful, and is excited to work with a career assistant who will want to stay long term!

Salary is DOE: $80,000 – $120,000 plus paid sick days, vacation days and holidays.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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los angeles area

Executive Personal Assistant for Fashionable Philanthropist Therapist in West Hollywood

Filled

Posted : 08/31/23

Seeking a full-time personal assistant/estate manager within a close drive to West Hollywood to assist in all areas of our client’s life and home. Being her right-hand person and being the trusted eyes and ears, she’s looking for someone who considers no task too big or too small and likes being hands-on. This position requires long-term intent and a mutually respectful relationship.

QUALIFICATIONS
● Possesses a valid driver’s license with an acceptable driving record; can be insured at no material increment in cost.

● The position will require access to funds, and proof of good credit history will be required.

● Previous experience in a similar position required outstanding, verifiable references.

● Understands that the utmost confidentiality and discretion is required; must be willing to sign a confidentiality agreement.

● Proficient in macOS, iOS, G Suite, and have excel skills. Calendaring is a key part of the role.

● Highly organized in all areas with strong judgment, decision-making, and prioritizing skills.

● Meticulous with a discerning eye around all home and life things.

● Excellent communication and interpersonal skills. Respectful to all those involved in my life and treat everyone with the same care.

● Clear and concise in all areas, especially when sharing information and communication with the principal.

● Assume ownership of work; confident in ability to work independently and make decisions but comfortable with collaboration.

● Ability to multitask and prioritize daily workload. Must possess effective and efficient time management skills

● Excellent problem-solving skills, resourceful, adaptable to changes, high initiative, proactive and flexible to do whatever it takes to make things run smoothly.

● Advanced typing, note-taking, recordkeeping, and organizational skills

● Must love dogs and be comfortable with pet care

● Trustworthy, reliable, hardworking, and caring

GENERAL RESPONSIBILITIES:
● Directly responsible for the day-to-day operation of the home and my personal life

● Liaise with the family office and other members of the financial team.

● Basic bookkeeping/clerical duties, such as making sure financial/personal records are up-to-date.

● Help with budgeting and reconciling expenses; assist with bill paying.

● Manage household projects and monitor the maintenance of the residence. Schedule and supervise the work of all household and non-household employees and service providers, assuring the best quality of work and adherence to all household standards and expectations.

● Run errands, including returns

● Grocery shop and light cooking if needed

● Acting as the first point of contact for most callers and appointments, dealing with emails and phone calls by responding, passing on messages, or highlighting them for attention

● Manage mail, retain communications, and organize documents appropriately so they can be located quickly when needed.

● Tech savvy, perform basic office equipment troubleshooting, and comfortable streamlining online files from various platforms (iCloud, Dropbox, Google docs)

● Help me develop and implement organizational skills.

● Create/maintain inventories/catalogs for furnishings, art, jewelry, equipment/ insurable items in the house.
-Maintain an inventory of household and
personal supplies; restock as needed.
-Maintain housing manual with updated info

● Devise and manage an office filing system and online databases

● Plan domestic and international travel arrangements when asked; arrange hotel and ground flight transportation when necessary.

● Pack and organize principal when needed

● Assist in listing items for sale

● Taking my dog to the vet and providing care when needed

● Scheduling, maintaining the calendar, sending reminders, prioritizing, and monitoring task lists and call lists. Track all pertinent information needed for meetings and appointments.

● Understand the geography of the principal’s travels – calculate the timing of locations and offer logical suggestions for the best use of time.

● Prepare correspondence; compose/respond to emails and invites when needed.

● Maintain service schedule for maintenance of house and car

● Edit, and organize the office, closet, documents, and all areas of the house

● Advanced research capabilities to help pinpoint top services and providers

● Prepare “end of day/ week” report and recap. Call/ meet with the principals to give updates and discuss issues.

Salary is DOE, 80-130k plus health insurance reimbursement

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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los angeles area

Executive Assistant needed for Creative Start Up in Santa Monica

Filled

Posted : 08/31/23

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Looking for the Best Top Notch Junior Executive PA for a DC Family Office

Filled

Posted : 02/24/24

We are helping the BEST family office find an amazing junior EA. If you love being part of a great team who supports an incredible CEO, this could be the job for you! This CEO owns several sports team, is a philanthropist and is also involved in many other things! You should have an incredible eye for detail, know how to book flights, send out Zoom invites, enjoy supporting a Chief of Staff and other office staff, be excited to help the CEO and his wife with personal tasks, run errands, coordinate events, etc. This job is perfect for someone who is excited to support and learn from an incredible Chief of Staff, support a CEO and his family with personal matters, super organized, not afraid to ask questions and looking forward to working with a great team! Some days you will be working out of the family office and other days out of the principal’s home, assisting with personal tasks. Excellent pay and benefits for a junior EA! Send us your resume if this sounds like your dream job!
nycjobs@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Los Angeles

Executive Assistant needed for wonderful client

Filled

Posted : 09/12/23

We are looking for a professional full-time assistant – preferably with several years of experience assisting an A-list celebrity or high profile individual. You must have excellent, long term references, and the ability to be fully flexible for your boss. You will be responsible for overseeing both personal and professional commitments – including traveling on location ahead to set up temporary housing, working as on-set support during shooting, and working in concert with other assistants. We’re seeking a candidate with a lot of solid prior experience as an Assistant or Executive Assistant, in addition to being a “badass go-getter” who isn’t afraid to jump in and grab the bull by the horns. We’re looking for somebody who can partner with his other Executive assistant in ensuring that his personal needs and work-life are running with the utmost smoothness and efficiency through calendar organization and attention to details. In addition to regular daily assistance alongside the assistants a substantial portion of your workload would entail working on and organizing our client’s calendar along side the other family assistant so things work smoothly between the house and the office. We’re in need of a person who brings a lot to the table and who can support the team in optimizing and rethinking our current systems to make things more organized and smooth. It’s very important that this candidate has prior experience working in the fast-paced, high pressure circumstances that come with this environment, and that they are not one to shy away from a challenge. 

This person would work mainly from the Production office in West Hollywood, Payment rate would be DOE. Hours in the office are typically weekdays from 8am-6pm, though some evenings run later depending on our client’s schedule, and in some circumstances, this person may be asked to make themselves available on a weekend day if something comes up. Assisting at this level is a large undertaking, and we’re really looking for somebody who is fully committed, invested, and ready for what the job entails. 

We’re seeking the absolute best candidates – if you can not show loyalty in your resume, please do not apply.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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los angeles area

Executive and Personal Assistant needed for wonderful business woman in Hollywood

Filled

Posted : 09/15/23

WE have a lovely client ithat is as busy as one can be. She runs a very successful global company and needs an Executive assistant that is wonderful at rolling calls, using a very complicated calendar, as well as working with a wonderful team out of their home in the Palisades. This small team is humble and kind and down to earth and they are looking for that wonderful fit They have a house manager and a runner, but you might be helping a bit in those areas.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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los angeles area

Fabulous Opportunity for a Personal Assistant

Filled

Posted : 09/12/23

Family with two homes is looking for an assistant who can work directly with their estate manager.
Scope and Responsibilities include and design research, initiating and tracking purchases as directed by Principal, as well as working in conjunction with Property Manager and Estate Manager on fixed asset management of décor. Responsible for gift reminders, gifting regime, and gift-wrapping closet organization, Additional responsibilities include Calendar support for Principal, Organize and maintain Principal’s contacts, Errands as needed. Qualifications include 3-5 years of personal assistant Experience with an ultra-high or high net worth family required. Must be flexible in schedule and scope of work. Service oriented team player with an upbeat attitude, willingness to proactively find solutions, possess internet, email, and mobile communication skills.
communications skills. Must be flexible, able to work in the US with a clean driving record and valid driver’s license. Good credit and background check are a must!
Salary includes FULL health benefits, bonus and 401 K! please reach out!
Must have event and design experience.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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san francisco area

The most darling couple seeking a wonderful Family Assistant

Filled

Posted : 11/12/24

This is a dream job for someone who wants to be a family assistant to one of the most wonderful female principals in Sausalito. You work with her-not for her and truly will become an extended family member. She is fun, active, love to entertain and looking for someone who can help manage her lifestyle and not let anything fall through the cracks. Your day will be filled with running errands, grocery shopping, helping with meal prep, organize large dinner parties, resource vendors, calendar and schedule management, and proactively keep the house updated and organized. You must have a warm and calm demeanor about yourself, sunny attitude,organized and extremely detail oriented, honest and open communication style, go above and beyond and always be one step ahead of her to ensure structure and consistency. She also would love you to help hire a personal trainer, help with her medication and taking her to doctor appointments, and even help her lovely daughter plan some of her wedding planning! Flexible schedule but couple would like this person to work 2-3 days a week about 10-15 hours, and an hourly rate of $45 $55. If this job sounds perfect please reach out to me directly!

elizabeth@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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new york area

Exciting assistant position on Upper West for cool entertainment company

Filled

Posted : 01/12/24

We are looking for a hungry, eager and energetic Executive Assistant for a High Profile and BUSY client in NYC. We need to find someone who can help with anything and everything! From running errands, to taking dogs to groomers to assisting the Estate Manager and Personal Assistants with simple tasks. Must be extremely tech savvy, and be able to use Excel, Googe Docs, etc etc.

This is the perfect job for someone recently out of college, with 2-5 years full time work experience.

College degree required. Must have excellent references from previous full time jobs and or internships!

Salary is around 90k

Please send professional resumes to: nycjobs@thehelpcompany.com

LOCAL NYC CANDIDATES ONLY! Must know Manhattan!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Los Angeles

Beverly Hills Philanthropist needs Brilliant Personal Assistant to work out of her home in Bel Air

Open

Posted : 07/11/25

Accomplished individual seeking a smart, organized, multitasker that is wonderful at problem-solving. You will be in charge of her business and personal calendars. This is a full time position, Monday-Friday, in a home office. You will manage scheduling, personal appointments, event planning, errands, travel and more. Please love dogs, she has 3! You have a service heart and really love helping people.
we need someone who listens well, and is so proactive. the hours will be 11-7 or 12-8
Please have a college degree, 5-10 plus years of experience, excellent references and be incredible on the computer, your middle name is tech savvy! You have a can do personality, you are proactive! Professional email and possible work with boards is so important! Financial planning with uhnw individuals is helpful too. PLEASE DO NOT APPLY IF Y OU HAVE NOT WORKED IN A HOME OFFICE!

Salary is $100,000 a year, plus PTO.

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