We are looking for a professional full-time assistant – preferably with several years of experience assisting an A-list celebrity or high profile individual. You must have excellent, long term references, and the ability to be fully flexible for your boss. You will be responsible for overseeing both personal and professional commitments – including traveling on location ahead to set up temporary housing, working as on-set support during shooting, and working in concert with other assistants. We’re seeking a candidate with a lot of solid prior experience as an Assistant or Executive Assistant, in addition to being a “badass go-getter” who isn’t afraid to jump in and grab the bull by the horns. We’re looking for somebody who can partner with his other Executive assistant in ensuring that his personal needs and work-life are running with the utmost smoothness and efficiency through calendar organization and attention to details. In addition to regular daily assistance alongside the assistants a substantial portion of your workload would entail working on and organizing our client’s calendar along side the other family assistant so things work smoothly between the house and the office. We’re in need of a person who brings a lot to the table and who can support the team in optimizing and rethinking our current systems to make things more organized and smooth. It’s very important that this candidate has prior experience working in the fast-paced, high pressure circumstances that come with this environment, and that they are not one to shy away from a challenge. 

This person would work mainly from the Production office in West Hollywood, Payment rate would be DOE. Hours in the office are typically weekdays from 8am-6pm, though some evenings run later depending on our client’s schedule, and in some circumstances, this person may be asked to make themselves available on a weekend day if something comes up. Assisting at this level is a large undertaking, and we’re really looking for somebody who is fully committed, invested, and ready for what the job entails. 

We’re seeking the absolute best candidates – if you can not show loyalty in your resume, please do not apply.

UCLA Professor with two sons (aged 17 and 13) is looking for a personal executive assistant to work out of home. The ideal candidate will be self-motivated, proactive, quick-thinking, flexible, positive, pivots when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail.

The main needs are scheduling and organization. We are looking for a patient, and lovely person! This is part time, ideally Mondays and one other day a week for 8 hours a day in person, (10am-6pm, but flexible if you would like to start earlier,) plus 4 hours a week remotely of computer work.

Duties:
• Scheduling meetings and managing calendars
• Helping with daily time management and drafting correspondence such as emails and letters
• Reviewing, completing, and filing personal and professional forms documents
• Technology support (troubleshooting phones, computers, home AV system, etc.)
• Booking travel, including flights, accommodation and ground transportation
• Tracking home and office supplies and restocking as needed
• House management duties including interfacing with house staff, third-party vendors, and bookkeepers
• Running errands including grocery shopping, school pickups, etc.
• Rolling calls and taking accurate and comprehensive notes at meetings
• Assisting with event planning

Qualifications:
• Bachelor’s or graduate degree
• Proficient in Microsoft Office, Google Docs, Excel, and Sheets
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, able to multi-task and demonstrate great follow-up skills
• Strong written and verbal communication skills
• Strong people-skills and a calm demeanor

This is for a college educated, organized, bright and thoughtful person!

The client is offering $35-40 an hour, DOE!

We are searching for a part-time driver for weekday afternoons to primarily transport two kids, ages 14 and 11, from school near downtown back home in the Hollywood Hills. Pick up is usually between 3:30 and 4:30 and the drive home, with traffic, can take up to an hour. This is a M-F (all school days) job. This job may take 2 to 3 hours a day and the family would ultimately like to set a set rate per week. On school holidays, this job will be on hiatus so only needed when the kids are in school.
$35 hr
Must have a perfect driving record and at least 3 years of experience as a driver.
The driver will be using their own car.

We are looking for a fantastic assistant to assist the manager of a high end car collection for our client. The office is based in Santa Monica. The idea person is extremely organized and a self proscribed perfectionist who has an interest in cars. You will work with the fleet management team to keep files organized digitally, upload documents, track services, submit invoices, and then file in physical folders. The role will expand to cataloging memorabilia, posters, equipment, etc. You will also assist with parts ordering, inventory management, errands, etc. You will communicate with the Fleet Manager as well as the Estate Manager, so you should be comfortable managing many priorities as once, and pivoting throughout your day. This is a wonderful client that we’ve been so lucky to help over the years, and know first hand it’s an excellent place to work.

This role is 30 hours a week, during business hours, Monday-Friday.

Our client is offering $50-$60 per hour plus benefits. Amazing job, do not miss out! We are looking for a long term commitment.