UCLA Professor with two sons (aged 17 and 13) is looking for a personal executive assistant to work out of home. The ideal candidate will be self-motivated, proactive, quick-thinking, flexible, positive, pivots when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail.

The main needs are scheduling and organization. We are looking for a patient, and lovely person! This is part time, ideally Mondays and one other day a week for 8 hours a day in person, (10am-6pm, but flexible if you would like to start earlier,) plus 4 hours a week remotely of computer work.

Duties:
• Scheduling meetings and managing calendars
• Helping with daily time management and drafting correspondence such as emails and letters
• Reviewing, completing, and filing personal and professional forms documents
• Technology support (troubleshooting phones, computers, home AV system, etc.)
• Booking travel, including flights, accommodation and ground transportation
• Tracking home and office supplies and restocking as needed
• House management duties including interfacing with house staff, third-party vendors, and bookkeepers
• Running errands including grocery shopping, school pickups, etc.
• Rolling calls and taking accurate and comprehensive notes at meetings
• Assisting with event planning

Qualifications:
• Bachelor’s or graduate degree
• Proficient in Microsoft Office, Google Docs, Excel, and Sheets
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, able to multi-task and demonstrate great follow-up skills
• Strong written and verbal communication skills
• Strong people-skills and a calm demeanor

This is for a college educated, organized, bright and thoughtful person!

The client is offering $35-40 an hour, DOE!

We are searching for a part-time driver for weekday afternoons to primarily transport two kids, ages 14 and 11, from school near downtown back home in the Hollywood Hills. Pick up is usually between 3:30 and 4:30 and the drive home, with traffic, can take up to an hour. This is a M-F (all school days) job. This job may take 2 to 3 hours a day and the family would ultimately like to set a set rate per week. On school holidays, this job will be on hiatus so only needed when the kids are in school.
$35 hr
Must have a perfect driving record and at least 3 years of experience as a driver.
The driver will be using their own car.

We are looking for a fantastic assistant to assist the manager of a high end car collection for our client. The office is based in Santa Monica. The idea person is extremely organized and a self proscribed perfectionist who has an interest in cars. You will work with the fleet management team to keep files organized digitally, upload documents, track services, submit invoices, and then file in physical folders. The role will expand to cataloging memorabilia, posters, equipment, etc. You will also assist with parts ordering, inventory management, errands, etc. You will communicate with the Fleet Manager as well as the Estate Manager, so you should be comfortable managing many priorities as once, and pivoting throughout your day. This is a wonderful client that we’ve been so lucky to help over the years, and know first hand it’s an excellent place to work.

This role is 30 hours a week, during business hours, Monday-Friday.

Our client is offering $50-$60 per hour plus benefits. Amazing job, do not miss out! We are looking for a long term commitment.

We are on the hunt for the most detail oriented, intelligent, positive and kind Executive Assistant for this incredible organization. You will support the Operations Executive who is the right hand to their Principal. This is one of the most wonderful teams, and we are so excited to be looking for another great person to join their Family Office.

You have top tier tech skills and are a wiz with Microsoft Office, Google Suite, Slack, Asana and general research. Figuring out complex travel itineraries with changes is super exciting to you, and you’ll have the chance to book multi city travel between planes, trains and automobiles!

We would love to find someone that is experienced with how HNW families travel — jets, helicopters, car service — all that goes into quiet luxury. Our clients enjoy have the best travel experience, but are also very private and humble people, they value discretion and employees who care to work with good people over the chance to gossip.

Please be able to pass a very thorough background check and have excellent references.

We are looking for a very specific assistant who has ideally worked in a Family Office or supported a very busy detail oriented entertainment executive that travels extensively.

This position will be in person, Monday-Friday, about 9am-6pm most days. You will guaranteed 40 hours a week and average working 45 hour weeks. This incredible employer offers excellent PPO health insurance coverage, and a 401k program.

Ready to hire!

One of our most lovely and respectful clients ever is seeking a special person to keep their life in order. You are extremely tech savvy and can manage a Google Calendar is your sleep, you love creating systems that streamline and create efficiencies. This person will understand why keeping a construction project on time and on budget is just as important and putting together a meaning and gorgeous birthday party for the children. This role is meant to free up time for the Exec so she can spend more time with her children when she’s not running her sustainable business, and some PA support for her husband who is also a busy Exec.

Schedule will be mostly Monday-Friday, from about 9am-5 6pm. The family likes their privacy, so other than some events here and there, you will not be staying late. This position will have you going to manage construction, oversee rental properties, oversee budgets, schedule personal appointments, research and more. It’s a really fun and engaging opportunity for a self starter who cares deeply about making their boss’ life run smoothly, and is excited to support a family that believes in climate change and drives electric cars and lives a sustainable lifestyle.

This executive assistant will support the needs of the household, properties, and business. We are interested in an individual who is a doer at heart and enjoys the challenge of working on a variety of projects which arise every day, who will embrace and be motivated by flexibility and learning new things.

The Role:
The Executive Assistant role is instrumental in making things happen and ensuring that projects run smoothly, are on time, and within budget. The role will straddle both personal and professional projects, interfacing with the families’ properties, consultants, service providers, as well as the family business.

On-site Position
Full Time (40 hours week), Non-Exempt to Hourly.

What you’ll be doing:
• Managing construction projects for various properties
• Managing rents and repairs for various properties
• Writing emails and following up on projects
• Working to sell and procure furniture and supplies for various properties
• Communicating to project stakeholders
• Paying contractors and service providers
• Going through weekly mail and emails
• Shipping and receiving small items
• Picking up tasks that help the family and business run more efficiently

Qualifications:
• Minimum of 6 years supporting an executive assistant
• Strong organizational skills and attention to detail; professional demeanor, positive outlook, and a can-do attitude
• Sharp written and verbal communication skills, including professional grammar
• Ability to multi-task and prioritize deadlines deliverables
• Computer proficient with Microsoft Office programs
• A calm head and steady hand to deal with the unexpected and respond to shifting priorities
• Positive approach and willingness to learn new programs and systems when necessary
• Complete reliability handling confidential information
• Positive and committed to team success; ability to build solid relationships
• Excellent communication skills both written and verbal

Benefits:
• Health insurance
• Opportunities for advancement
• Paid time off

COMPENSATION:
• $120-150K year plus Benefits
• Discretionary Year-end Bonus (Up to 20%)
• Health Insurance
• Paid Vacation, Holidays, Sick days
• Paid Meal Breaks
• Regular Reviews to Advancement Opportunities