We have a very special client, who is looking for the best Executive Assistant to join her strong and special team. This will be a dual role, two Executive Assistants will share the responsibilities to ensure there is always coverage for all that changes on a day to day basis. We are looking for someone with a big heart, who cares about the smallest and biggest details, and is OCD organized. You understand that you are here to make things run smoothly, and you are excited to join one of the most special teams!

Purpose:
Your primary responsibilities involve the exercise of independent judgment in managing the Principal’s needs and supporting all facets of the Principal’s contacts. You will work directly with the Principal and very closely with the Estates Manager. You will be an integral part of the house management team and the conduit to the Principal for all internal and external entities.  In addition, you will be responsible for managing the calendar and all of the day-to-day duties. You must be proactive and able to communicate effectively to the Principal and the wider team at all times.

The position will include, but will not be limited to, the following tasks:
•       Coordinate all aspects of Principal’s work, projects, family life and calendar
•       Working directly with Principal to plan, develop, present and guide projects through from ideation to completion
•       Assist with deliverables and manage deadlines from many sources both internal and external
•       Assist with all aspects of Principal’s art projects: including but not limited to: Art Studios, communications with legal teams and the movement of Art both nationally and internationally
•       Research and manage the Principal’s various diverse projects as needed
•       Coordinate and assist with all Foundation initiatives
•       Acting liaison between all contacts and the Principal
•       Managing and coordinating the daily calendars of Principal: holistic overview of calendar at all times
•       Planning appointments and events: coordination of all calendared events from beginning to end and all that they encompass
•       Act as the point of contact between Principal and Employees, Family and external Associates
•       Create regular reports and communicate all to Principal and Estates Manager
•       Liaise and work closely with Prinicpal’s travel team and manage all internal Family Office travel communications
•       Coordinate and manage cargo and luggage coming on and off aircrafts and boat
•       Coordinate Family and Guest plans, convey to appropriate parties when traveling, or at home, and direct the wider team in making/finalizing plans
•       Coordinate with Principal’s team on all Family gifting: direct and manage the implementation of annual gifting
•       Manage Principal’s phone calls, emails and text communication: streamline systems
•       Respond promptly to Principal’s and Managers’ queries
•       Facilitate internal communication between all departments as needed
•       Clear communication of new standards, resources and inventories to entire management team
•       Direct IT team on support and implementation of Principal’s IT needs
•       Facilitate and contribute ideas to the organization in any way in which we might improve
•       Travel as needed

Key skills required
Planning and delivering results
•       Clear communication
•       Ability to plan and organize
•       Ability to delegate
•       Excel in time management
•       Flexibility

Problem Solving/Decision Making
•       Analytic ability
•       Decisiveness
•       Sound judgment
•       Ability to prioritize and manage demands from multiple sources

Extremely competitive pay! This is an hourly OT position, with guaranteed minimum of hours. SIX FIGURE position (DOE) plus incredible HEALTH INSURANCE

We are looking for a personal assistant who can wear many hats for our busy clients! You will be supporting both the husband, and the wife for needs in the home, their personal lives and some adjacent business needs as they often work from home. We need someone who is equally excited to support a very creative minded person, and a very organized type A personality, who are both very kind people!

You love keeping track of updates on your to do list, are extremely tech savvy and take pride in your trouble shooting abilities, you love keeping a closest organized, packing/unpacking, suggest ways to travel more efficiently and finding hard to get gifts.

You will work closely with their Housekeeper, Nanny (who is full charge of the school aged children,) and an Executive Assistant in the husband’s office. You love Google Suite, all Apple products and keeping up with new technology. You are comfortable tracking expenses and reconciling credit card statements.

If you are an Executive Assistant who is craving to stop being tied to a desk and manage someone’s personal and home life, or if you’re an experienced Personal Assistant with tech skills, we are looking for you.

Most of all, a big heart, a positive attitude, and someone who truly enjoys helping people! You understand the small tasks are just as important as the big ones. Your friends might call you an organizational nerd, and you have always loved the part of your job where you are in charge of keeping a fashionable wardrobe organized year round. You love the challenge of prioritizing your time throughout the day and you live close enough to Brentwood where the commute won’t be tough after a few months.

This is an incredible schedule, Monday-Friday, 9am-5pm with occasional overtime. You will be paid hourly, plus any OT and provided health insurance. Paid PTO 15 days a year, plus paid holidays as well. Rate is DOE, $40-50 an hour.

Please have a 4 door vehicle, with a sizable trunk, and be vaccinated for Covid.

BUSY Beverly Hills Music Manager seeks fully vaccinated third assistant. Candidates must have a Bachelor’s Degree 2-3 years experience as a PA/EA in the music industry. Proficiency with Apple Products

We are looking for an experienced assistant who has great computer and executive assistant skills to join this wonderful client’s life. You will work out of a beautiful home office in Beverly Hills and handle everything from scheduling, to travel, doctors’ appointments and more. This could be the perfect job for someone coming from a busy creative EA desk, who has already been doing some PA work for their Executive and is ready to continue their assistant career.

You have a can do attitude, and understand that no task is less or more important than the other. It’s all about having a hospitality heart and wanting to take care of your boss! You have the executive assistant skills of a Ninja, and enjoy organizing and planning, but also love the personal side that comes into play when working out of someone’s home. This client has a Non-Profit that she runs, as well as a very busy family, and traveling all over the world – you will be responsible for this calendar which is not an easy task!!!

She is recently divorced, and shares custody of her teenage twin daughters, so someone that can help make the house a home is essential. You will not be needed for childcare, but just making sure the family schedules are synced and Mom and Dad both know where the twins are, and if the parents need to join. We need an organizational and personal wizard!

The schedule is usually, Monday-Friday, about 9am-6pm in the home office, plus overtime hours as needed. Hourly rate is $40-50 an hour DOE, plus OT and health insurance, and PTO.

Our lovely client is a couple we have known for years and have had the pleasure of helping. They just moved into a gorgeous new home, and they need someone great to help them run it! They are now empty nesters, so no young children or Nannies are in the house. They do have three dogs who are a huge part of the family.

The role has two parts: Personal Assistant and House Manager for their small staff of a housekeeper and part time Chef. You are someone that loves walking the property to makes sure everything is working, scheduling maintenance, creating and updating a house manual, and making sure the house is running in tip top shape!

The other part of the role is a high functioning Personal Assistant. You will manage all doctors and personal appointments, handle all scheduling, shopping returns, packing, travel bookings, and more.

We would love someone that has been an Executive Assistant or Executive Personal Assistant that has also done house management. This is not a huge formal home that needs a separate manager, so we need someone that enjoys wearing a few different hats and can pivot during the day.

This is a kind and respectful client. Most weeks you are needed Monday-Friday, 9am-6pm. There is great work life balance here, and the clients have a great history of long term happy employees working for them.

The right person is loyal, positive, tech savvy, curious, really cares about taking care of people, and understands how to anticipate needs, and takes pride in leaning habits and preferences.

The client is offering a very competitive salary plus health insurance, paid vacation, paid sick days, paid holidays and much more!

We would like to see at least 5-10 years of relevant experience and hear why you are the right person for the job.

Fantastic entrepreneur is looking for a Jane of all trades. You could be organizing, you could be cooking, you could be doing some travel arrangements. this is a truly cool job for someone that would like another part time job in Miami.

UCLA Professor with two sons (aged 17 and 13) is looking for a personal executive assistant to work out of home. The ideal candidate will be self-motivated, proactive, quick-thinking, flexible, pivots when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail.

The main needs are scheduling and organization. We are looking for a patient, and lovely person! This could be a full time, Monday-Friday, 40 hour a week position. She will also consider a part time person, for three, 8 hour days if that is better for you. Some computer work can be done remotely.

Duties:
• Scheduling meetings and managing calendars
• Helping with daily time management and drafting correspondence such as emails and letters
• Reviewing, completing, and filing personal and professional forms documents
• Technology support (troubleshooting phones, computers, home AV system, etc.)
• Booking travel, including flights, accommodation and ground transportation
• Tracking home and office supplies and restocking as needed
• House management duties including interfacing with house staff, third-party vendors, and bookkeepers
• Running errands including grocery shopping, school pickups, etc.
• Rolling calls and taking accurate and comprehensive notes at meetings
• Assisting with event planning

Qualifications:
• Bachelor’s or graduate degree 
• Proficient in Microsoft Office, Google Docs, Excel, and Sheets
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, able to multi-task and demonstrate  great follow-up skills
• Strong written and verbal communication skills
• Strong people-skills and a calm demeanor 

The schedule will be Monday-Friday, 10am-6pm in her home. This is for a college educated, organized, bright and thoughtful person! If you have just a year or two of experience, and are excited to grow with your boss, this is for you.

The client is offering $40-45 an hour, DOE!, paid vacation, holidays and sick days.

We are looking for a hard working, lovely personal assistant to help a wonderful philanthropist! You are a phenomenal assistant that is warm, smart and organized! You will work in a gorgeous home office with the best view of the ocean in Manhattan Beach. You are as friendly as you are organized, and love taking making sure your boss has a calm and organized home, and smooth running calendar.

We are looking for a discreet assistant who loves to wear many hats, and has a diverse skill set. The kids are older, and out of school, so this is strictly a house and personal assistant.

The role offers $40-50 an hour, plus health insurance. This will usually be around 40-45 hours a week, starting between 8am-9am most days.

This is a position where you are acting partly as a partly as an assistant, and partly as a house manager. The housekeeper is amazing and has been there for years, you will work collaboratively together.

You’ll be in charge of many things — errands, wardrobe management, shopping, returns, travel arrangements, liaison for the home vendors, help plan and execute events, plan the menu and help organize with the chef and more! You will likely also help with grocery shopping, making a maintenance calendar for this 6,500 square foot home, and help pick out a new puppy for the family – and manage all pet care.

It’s important that you are tech savvy, and enjoy working on a PC, using Microsoft Office, Zoom and more. You might pick up coffees, lunch, whatever is needed. You’ll be the catch all person.

We would love to find someone close by in the South Bay who is looking for a long term commitment. You will also work with a long time employee who now lives on the east coast and is in charge of various projects including management of the art collection.

We are ready to meet the best assistant for this wonderful South Bay couple!

These clients are the best! Mom is busy running her Non Profit and Dad is a busy Lawyer. Mom also loves spending time with their toddler when he’s not in preschool. Their beloved assistant is leaving after 3 years, she moved further away and just won’t be able to do the commute.

We are looking for someone who understands how a family home functions. How to stock items and keep an inventory, run errands, manage shopping and returns, Christmas Card Lists, reminders for birthdays, travel planning and more. Assist with booking vendors and managing any repairs in their Beverly Hills home, as well as their 2 other homes outside of LA.

On the Non Profit side, our client would love your help with her fundraising efforts, putting together the annual gala, and any other ad hoc projects that need doing.

We are looking for someone with a positive attitude, who thinks ahead, is proactive, loves to plan, anticipate their bosses needs and really takes pride in getting to know what the family needs. They do have someone that comes to clean the house, and a part time Nanny.

Please be Tech Savvy, be able to manage calendars, Excel spreadsheets, and pick up new programs.

The schedule been Tuesdays and Fridays, ideally, we would love to keep it this way, but there might be some flexibility to change the days. Also, while there is a lot of in person work, part of the work can be done at your own home, and they are fine with that. The client will guarantee 20 hours a week, and offers sick days, and PTO as well. The hourly rate is $35-40 an hour, DOE and mileage will be reimbursed when you are running errands for the family.

Let us know why you are the right person for this job!