An exciting opportunity for a superstar Executive and Personal Assistant looking for a positive-energy-filled environment and long term role! 
 
• Location: Santa Barbara. Will assist in LA and other homes when needed. Candidate must live in or near Santa Barbara or be willing to relocate. 
• Very private/confidential family. Discretion is key.
• Regular hours are Monday-Friday 8-5 most weeks, but is important candidate is super comfortable with a changing, flexible, dynamic schedule, and super comfortable and happy being available evenings, weekends and working holidays.
• Travel: approx to 25% (domestic and international) 
• must have valid driver’s license and passport
• Must be comfortable helping with all aspects of executive including discretion in business meetings, computer and app proficiency, tech savvy, booking travel, etc. as well as personal assisting including family/pets/kids/house/vendors/budget and have an “all in” mindset, great judgement and excellent integrity. 
• Fluent in Spanish preferred but not required
• Must be highly organized, detail oriented, and a great communicator and leader 
• Must be proficient in managing budgets and scheduling 
• Ideal candidate has a minimum of 3-5 years in similar role with similar schedule and responsibilities, must pass background check and drug test and reference checks.
• Seeking candidates looking for a long-term role only, with plenty of growth potential. If you are filled with positive energy, vibrancy for life, love an upbeat environment, have a high standard of excellence, and are as kind and committed as you are skilled, please apply!

Busy Mom in Brentwood seeks a Temporary Part Time Assistant who can start now and work through mid-August. The duties are packing and organizing, i.e. selling/donating items, errands and etc … This job works 20 hours per week guaranteed and the schedule can be somewhat flexible. Candidates should know the West side, have a car and drive, be fully vaccinated, and have minimum three years previous experience working in a private home. Most of all — please be super organized and love children & pets!! Please reach out if interested.

Thank you!

If you are a meticulous, lovely personal assistant who loves running and maintaining a beautiful home, we are looking for you! Hours are generally Monday-Friday from 10am-6pm. You will be charged with everything from scheduling, dealing with vendors, party planning, scheduling the vet appointments, an occasional pick up for one teenage kid still at home who is about to drive, returns, PO Box pick ups, and more. This is a very personal and home based position. Mom and Dad both work and are busy with their entertainment careers. Two children are out of the house, one comes home to visit on college breaks. The youngest of the children is still in high school, and learning how to drive. So loving a family environment that is busy and changes a lot is key, patient assistants will do well here!

Must love dogs, as they have 2 adorable furry friends! They operate on MAC and need a tech savvy assistant who can problem solve. You always have a smile on your face, write beautiful thank you notes, and pride yourself on being fashionable. You are excellent with prioritizing and pivoting when the schedule changes. You love to do lists and would color code your entire life if you could. The family is offering $80,000 – $90,000 a year, medical and dental insurance, and you can drive their car for errands!

If you are looking to join a wonderful family for years, we are looking for you!

Refined Diplomat is in need of a polished EPA to run her world. Please have glowing long term references, great etiquette and fantastic computer skills. The schedule will be about 11-7, Monday-Friday, with some flexibility. For the right person, even four days a week would be great. You are a self starter and able to keep up with a fast paced environment. You are excellent with research and can keep up with a packed schedule that changes often. You consider yourself the most organized person you know, and you are ready to bring your Executive Assistant skills to help this Diplomat run her life. While it is heavy admin support, she is on several boards, you are also running her personal life: doctor appointments, gifts, travel, etc.

This Diplomat lives with her husband, no pets! Please have a lovely demeanor and the desire to commit long term to this position. We would love someone with good common sense, who loves to anticipate their bosses needed, with a true service attitude! You have a college degree, excellent communication skills and are excited to support someone who is giving back to the community.

We have a very special client, who is looking for the best Executive Assistant to join her strong and special team. This will be a dual role, two Executive Assistants will share the responsibilities to ensure there is always coverage for all that changes on a day to day basis. We are looking for someone with a big heart, who cares about the smallest and biggest details, and is OCD organized. You understand that you are here to make things run smoothly, and you are excited to join one of the most special teams!

Purpose:
Your primary responsibilities involve the exercise of independent judgment in managing the Principal’s needs and supporting all facets of the Principal’s contacts. You will work directly with the Principal and very closely with the Estates Manager. You will be an integral part of the house management team and the conduit to the Principal for all internal and external entities.  In addition, you will be responsible for managing the calendar and all of the day-to-day duties. You must be proactive and able to communicate effectively to the Principal and the wider team at all times.

The position will include, but will not be limited to, the following tasks:
•       Coordinate all aspects of Principal’s work, projects, family life and calendar
•       Working directly with Principal to plan, develop, present and guide projects through from ideation to completion
•       Assist with deliverables and manage deadlines from many sources both internal and external
•       Assist with all aspects of Principal’s art projects: including but not limited to: Art Studios, communications with legal teams and the movement of Art both nationally and internationally
•       Research and manage the Principal’s various diverse projects as needed
•       Coordinate and assist with all Foundation initiatives
•       Acting liaison between all contacts and the Principal
•       Managing and coordinating the daily calendars of Principal: holistic overview of calendar at all times
•       Planning appointments and events: coordination of all calendared events from beginning to end and all that they encompass
•       Act as the point of contact between Principal and Employees, Family and external Associates
•       Create regular reports and communicate all to Principal and Estates Manager
•       Liaise and work closely with Prinicpal’s travel team and manage all internal Family Office travel communications
•       Coordinate and manage cargo and luggage coming on and off aircrafts and boat
•       Coordinate Family and Guest plans, convey to appropriate parties when traveling, or at home, and direct the wider team in making/finalizing plans
•       Coordinate with Principal’s team on all Family gifting: direct and manage the implementation of annual gifting
•       Manage Principal’s phone calls, emails and text communication: streamline systems
•       Respond promptly to Principal’s and Managers’ queries
•       Facilitate internal communication between all departments as needed
•       Clear communication of new standards, resources and inventories to entire management team
•       Direct IT team on support and implementation of Principal’s IT needs
•       Facilitate and contribute ideas to the organization in any way in which we might improve
•       Travel as needed

Key skills required
Planning and delivering results
•       Clear communication
•       Ability to plan and organize
•       Ability to delegate
•       Excel in time management
•       Flexibility

Problem Solving/Decision Making
•       Analytic ability
•       Decisiveness
•       Sound judgment
•       Ability to prioritize and manage demands from multiple sources

Extremely competitive pay! This is an hourly OT position, with guaranteed minimum of hours. SIX FIGURE position (DOE) plus incredible HEALTH INSURANCE

We are looking for a personal assistant who can wear many hats for our busy clients! You will be supporting both the husband, and the wife for needs in the home, their personal lives and some adjacent business needs as they often work from home. We need someone who is equally excited to support a very creative minded person, and a very organized type A personality, who are both very kind people!

You love keeping track of updates on your to do list, are extremely tech savvy and take pride in your trouble shooting abilities, you love keeping a closest organized, packing/unpacking, suggest ways to travel more efficiently and finding hard to get gifts.

You will work closely with their Housekeeper, Nanny (who is full charge of the school aged children,) and an Executive Assistant in the husband’s office. You love Google Suite, all Apple products and keeping up with new technology. You are comfortable tracking expenses and reconciling credit card statements.

If you are an Executive Assistant who is craving to stop being tied to a desk and manage someone’s personal and home life, or if you’re an experienced Personal Assistant with tech skills, we are looking for you.

Most of all, a big heart, a positive attitude, and someone who truly enjoys helping people! You understand the small tasks are just as important as the big ones. Your friends might call you an organizational nerd, and you have always loved the part of your job where you are in charge of keeping a fashionable wardrobe organized year round. You love the challenge of prioritizing your time throughout the day and you live close enough to Brentwood where the commute won’t be tough after a few months.

This is an incredible schedule, Monday-Friday, 9am-5pm with occasional overtime. You will be paid hourly, plus any OT and provided health insurance. Paid PTO 15 days a year, plus paid holidays as well. Rate is DOE, $40-50 an hour.

Please have a 4 door vehicle, with a sizable trunk, and be vaccinated for Covid.

BUSY Beverly Hills Music Manager seeks fully vaccinated third assistant. Candidates must have a Bachelor’s Degree 2-3 years experience as a PA/EA in the music industry. Proficiency with Apple Products

We are looking for an experienced assistant who has great computer and executive assistant skills to join this wonderful client’s life. You will work out of a beautiful home office in Beverly Hills and handle everything from scheduling, to travel, doctors’ appointments and more. This could be the perfect job for someone coming from a busy creative EA desk, who has already been doing some PA work for their Executive and is ready to continue their assistant career.

You have a can do attitude, and understand that no task is less or more important than the other. It’s all about having a hospitality heart and wanting to take care of your boss! You have the executive assistant skills of a Ninja, and enjoy organizing and planning, but also love the personal side that comes into play when working out of someone’s home. This client has a Non-Profit that she runs, as well as a very busy family, and traveling all over the world – you will be responsible for this calendar which is not an easy task!!!

She is recently divorced, and shares custody of her teenage twin daughters, so someone that can help make the house a home is essential. You will not be needed for childcare, but just making sure the family schedules are synced and Mom and Dad both know where the twins are, and if the parents need to join. We need an organizational and personal wizard!

The schedule is usually, Monday-Friday, about 9am-6pm in the home office, plus overtime hours as needed. Hourly rate is $40-50 an hour DOE, plus OT and health insurance, and PTO.