This is the DREAM JOB for a Dog lover! Our client travels extensively for work, they have Nannies for their children, and now they are about to welcome two Puppies into their family, so they need a Dog Assistant!

You will be in charge of meals, ordering their food, taking them to the park to run around, booking and taking them to the Vet, giving them any meds, and implementing any training.

These Puppies are currently being trained, so they will come to the family already potty trained and knowing some commands!

Your schedule will be Monday-Friday, 9am-5pm, plus someone that can stay over at the gorgeous home in Beverly Hills when the family travels. You will be paid OT for those extra hours!

The family is offering $30-35 an hour, on payroll, plus health insurance, 2 weeks paid vacation, holidays and sick days.

The right person for this role is warm, organized, patient, active, loves dogs (maybe even more than humans!,) and is a great team player as you’ll be interacting with a sizable estate staff. You will be also happy to help around the house – some of the children might need a ride, or drop off an exchange, be at the house to sign for FedEx, just be an extra pair of helpful, happy hands.

You have a clear background check, are vaccinated and boosted for Covid, and have a car that will fit 2 Medium/Large Dogs once they grow to full size.

Please let us know why this is your dream job! (Ideally, you have at least 2-3+ years working as a Personal Assistant, Nanny or Housekeeper.)

We are looking for a happy, positive and experienced candidate that thrives in a fast paced, and dynamic environment. This role is a mixture of hands-on house/personal assistant support and administrative support. The ideal candidate has a strong aptitude for problem solving, a passion for personalized support, and is energized by detail oriented execution. They excel at multitasking and have the ability to prioritize tasks accordingly. The candidate should also be able to troubleshoot issues effectively and provide creative solutions in a timely manner. While there is a direct supervisor available for guidance and support, the overall supervision style is hands-off.
Duties Include: 
• Routine house management like checking physical mail, maintaining/creating organization systems, checking inventory and restocking personal and household products,maintaining consistency of house management standards, procedures, and services.
• Managing and coordinating a personal calendar for 2 principals and the household operations like health appointments, restaurant reservations, personal meetings, pet care and household-related appointments
• Maintaining physical and cloud databases for Principals’ personal and household operations from vital documents and personal contacts to essential travel information and vendor contacts
• Booking and coordinating point-to-point travel and creating travel itineraries for principals
• Running personal errands such as dry cleaning, routine prescription refills and pick ups, processing and tracking returns, taking the dogs to the vet, and preparing principals for travel.
• Supporting the Supervisor with special project tasks like assisting in research related to vendors, contractors, services, or products for special projects like event planning and gift purchases.
• Performing other duties as assigned or required; responsibilities will vary with Principals’ needs.

This role is currently hybrid. The candidate will be primarily onsite at the principals’ home or working from the candidate’s own home. The principals’ also work from home and the candidate will need to be sensitive to this.  This position reports to the Chief of Staff and the Principals.  
 
This is a full time position, operating Monday through Friday.  The hours held are generally 9am-5:30pm, with an hour for lunch, but flexibility on start/end times is required, in addition to the ability to work overtime on an evening or a weekend when it is needed. 

 
Requirements:
• Must have dependable car, valid driver’s license, and car insurance
• Strong computer and tech skills with the ability to use G suite and other programs necessary to carry out job functions, including workflow management programs, cloud databases, employee time clock, and smart home systems. 
• Excellent written and verbal communication skills
• Must handle all tasks, information, and activities with the utmost discretion, integrity, and confidentiality
• Must like dogs
• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
• Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
• Relationship-oriented – extremely people focused with the ability to develop effective working relationships 
• Good judgment – highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
• Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback, adjusts to different working styles 
• Team player – proactively seeks opportunities to help others, will go above and beyond to get the job done. 
• Strong intellectual curiosity and problem solver – a creative thinker, interested in the big picture 
• Self-motivated – a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility.
Please reach out if you are interested and have minimum 3-5 years in a private home as a Personal Assistant.
This position provides health, sick days, paid vacations, and paid holidays. Principals will pay on the books.

One of our best clients is looking for a wonderful assistant to join their team! You will work Monday-Friday at the West LA property, about 50+ hours a week. We are looking for a positive, bright, flexible, self starter who thrives in taking initiative and being a team player. The ideal candidate has at least 3-5 years of Executive Assistant experience in a fast paced creative environment. You are confident on all apple products, Google Suite and a master with all things organization!

You will provide back up to the Prinicpal’s Executive Assistant and work in tandem with the other assistants on the team. You are bright, organized, fantastic with thinking ahead and prioritizing.

This is one of the best teams, your new colleagues will become dear friends! Everyone loves working for this client and it’s amazing environment to work in!

Job Title: Los Angeles Assistant to the Managers
Responsible to: Estate Manager

Purpose: You will be responsible for all administrative tasks that are given to you by the West Coast Managers. Your role is to provide administrative support and assist with home office duties, including – but not limited to, answering phones, copying, filing, researching, sending emails and preparing items for the Managers and Estate Manager as needed. You will also act as back up to principal’s Executive Assistant assisting with calendar duties.

Responsibilities
The position will include, but will not be limited to, the following tasks:
• Answer phones and field calls
• Assist with research (managers and other employees)
• Assist with all prop inventories
• Assist with purchase orders and receiving of all items
• Manage staff celebrations:
o Order food/desserts for birthdays
o Send email to staff on employee’s birthday
• Assist with all packing, shipping and organizing of items such as luggage, cargo and returning purchased items
• Liaise with tech department to back up phones and assist with other miscellaneous tech items
• Tracking and ordering office supplies for properties
• Assist managers with ongoing lists and report back on all items in timely manner
• Liaise with East Coast office and assist with appointments and calendar updates
• Work closely with managers to ensure visitors and guest requests are responded to in a timely fashion
• Assist with travel arrangements. Work closely with travel team and communicate manager requests
• Run errands as needed
• Assist with managing pet appointments and general oversight as needed
• Research projects as needed
• Back up principal’s Executive Assistant / calendar

Key skills required
• Planning and delivering results
• Clear communication
• Ability to plan and organize
• Ability to manage ongoing list of items
• Team Player

Problem Solving/Decision Making
• Analytic ability
• Decisiveness
• Sound judgment
• Ability to prioritize and manage demands from different sources

Base hourly rate is $35-40 an hour, Health Insurance + 401k!

Must be vaccinated for Covid to apply and have a very clear background check.

Lovely, dynamic and international family based in LA needs your help! This is for an incredibly organized and thoughtful Executive Assistant who wants to help a great family. There is a lot of organization, scheduling, travel management and anticipating needs. You will also assist with managing the children’s school schedules and ad hoc needs. They are older now, 14, 12 and 11 – no hands on nannying needed, but you will assist Mom will driving and school pick ups. We would love someone with a current Passport who loves to travel – if you’re excited to spend your summers in Asia and Europe, this is an amazing opportunity!

Please have a clear background check, covid vaccines & booster and a positive attitude. If you’re an OCD Type A Executive Assistant with an upbeat personality and are excited to travel, this is your dream job!

Start Date: Ready to Hire
ROLE: Executive Assistant
HOURS: Monday through Friday: 9:00am–6:00pm 
RATE: $130,00 -$150,000 a year DOE
EMPLOYMENT TYPE: Full-time Employee

JOB DESCRIPTION:
• Travel
◦ Coordinate and correspond with travel agent on any trip details.
◦ Research local activities and prepare a detailed trip itinerary for Mom and/ or the family.
◦ Prepare pre-trip essentials such as travel dopp kit, technology kit, phone and data roaming, currency, etc.
◦ Share responsibility with the Singapore office for the principals when they travel abroad. 
◦ Maintain a travel document and contact list for all international activities and locations of interest.
◦ Flexibility to travel when necessary. 
◦ International travel experience and ability to manage logistics overseas.

• Family Office
◦ Direct domestic operation for Dad and Mom in the US.
◦ Supervise and support the household and family office employees. 
◦ Executive assist for day to day activities, meetings, social activities and travel for the principals.
◦ Manage all health appointments and health documents.
◦ Email upkeep and maintain all communication with secondary parties.
◦ Strategic thinking for the master schedule throughout the calendar year.
◦ Manage travel, holidays, household maintenance.
◦ Over see purchases of any high worth items and manage the administrative tasks attached to any purchases: receipts, insurance, storage, taxes. 
◦ Liaison with an accountant or bookkeeper. Review weekly/monthly finance reports for the principal.
◦ Manage the day to day expenditure of the home office. Ordering and accounting for office supplies, IT equipment and other expenses. 

• Home
◦ organize and arrange gifting throughout the year: anniversaries, birthdays, holidays, housewarmings, etc.
◦ Manage household budgets.
◦ Contact and liaise with the estate management team with home maintenance items and schedule.
◦ Liaise and communicate with appropriate teams managing estate portfolios any changes, additions, or edits.

• Event Planning 
◦ Plan all events related to the principals: researching and hiring vendors, planning and coordination, day of event set-up, invoice and payment processing to all vendors, follow-up communications.

Benefits and Salary
• Health insurance
• Overtime
• 40 hours per week
• 2 weeks vacation any time AND 2 weeks vacation accommodating their schedule — total of 4 WEEKS VACATION!
• Paid sick days 
• Paid federal holidays 

Executive and Personal Assistant Hybrid needed in Santa Monica for a Busy Business Woman in her home. The schedule is Monday – Friday 8:30 a.m.-5:00 p.m. You will be guaranteed 40 hours per week. Occasionally there will be a weekend event but you will always have advance notice.
We are looking for someone refined and intelligent. Must have a college education. Duties include errands, some reception, many returns to stores, UPS, reservation making, appointment confirmations, etc. There may be vendors to manage at the principal’s home.

Desired qualifications: Must be familiar with Microsoft Word and Microsoft Office. Be organized and detail-oriented; with excellent research skills, communication, and interpersonal skills.
Most important, an assistant with strong office skills.

You will be paid hourly on the books. There are great benefits and there is paid vacation, however this personal assistant must be “ok” with no travel during Christmas and New Year’s or the weekend of thanksgiving as that is the busy season for this client! Please be fully vaccinated with booster please!

Do you love to shop, and pride yourself in being the most organized and detail oriented person?  We are looking for you! This family has a gorgeous estate, and needs a great runner to help facilitate daily errands from picking up Hermes scarfs to getting the car fleet gased up – we need someone who is thrilled to do it all! You are incredibly organized, wonderful with time management and are excited to work with a wonderful team! Requests come in via email, text and phone, you are wiz at managing multiple needs and finding a way to get it all done. You are a safe driver and know the streets of LA well. You have a perfect background (comprehensive background check + credit will be run,) and you are fully vaccinated for Covid + boosted.

Must be able to lift at least 50+ pounds, you will assist with moving heavy boxes and furniture. 

The schedule is Monday-Friday, 8:30am-4pm. You might be asked to help out on a weekend twice a year, it’s very rare. You will also get to drive a staff car so you will not be putting miles on your own car.

AMAZING BENEFITS!! Medical, Dental, Vision and matching 401k + paid sick days, holidays, vacation time. 

This is a WONDERFUL opportunity! We have been working with this client for many years, everyone loves working here, and most people stay a very long time! 

Hourly rate $30 an hour, DOE + OT 

We are searching for the most organized Personal Assistant with an even keeled personality and a sense of humor who has a knack for keeping a busy home running smoothly. You should have an eye for detail and great taste. One day you might be focused on an organization project and that same afternoon be coordinating logistics for a photoshoot at the house while also researching a vendor to set up an organic garden in the back yard. You are an OCD organizational wizard! This is a warm home and we are looking for a wonderful assistant who takes pride in their work, while keep professional boundaries and who enjoys a family environment. They have a couple of young and sweet children, though the nanny is in charge of their care and scheduling. Please love dogs as they have a couple. Your day to day will be different, we are looking for someone who enjoys that diversity in their work day and is just as excited to go run errands as preparing expenses reports and coordinating the wardrobes for their bosses events. Our client values their privacy, confidentiality and discretion are essential in addition to being tech savvy. Please be updated on all things Apple, Google Docs, Microsoft Office, Dropbox, etc. While they don’t expect you to be the IT department, they are hoping you trouble shoot before calling a vendor if the Apple TV is not working. The ideal candidate will have at least 2-3 years of experience as an assistant working for a high profile professional, a college degree and excellent administrative skills. Your writing must be top notch as you will be writing correspondence and wonderful thank you notes. The schedule will usually be Monday-Friday from 9am-5pm with some flexibility. Salary is dependent on your experience, 70k + health benefits. We are looking for applicants who are comfortable working on the Westside of LA and have a bearable commute! Please have all of your Covid vaccines + booster.