Lovely, dynamic and international family based in LA needs your help! This is for an incredibly organized and thoughtful Executive Assistant who wants to help a great family. There is a lot of organization, scheduling, travel management and anticipating needs. You will also assist with managing the children’s school schedules and ad hoc needs. They are older now, 14, 12 and 11 – no hands on nannying needed, but you will assist Mom will driving and school pick ups. We would love someone with a current Passport who loves to travel – if you’re excited to spend your summers in Asia and Europe, this is an amazing opportunity!

Please have a clear background check, covid vaccines & booster and a positive attitude. If you’re an OCD Type A Executive Assistant with an upbeat personality and are excited to travel, this is your dream job!

Start Date: Ready to Hire
ROLE: Executive Assistant
HOURS: Monday through Friday: 9:00am–6:00pm 
RATE: $130,00 -$150,000 a year DOE
EMPLOYMENT TYPE: Full-time Employee

JOB DESCRIPTION:
• Travel
◦ Coordinate and correspond with travel agent on any trip details.
◦ Research local activities and prepare a detailed trip itinerary for Mom and/ or the family.
◦ Prepare pre-trip essentials such as travel dopp kit, technology kit, phone and data roaming, currency, etc.
◦ Share responsibility with the Singapore office for the principals when they travel abroad. 
◦ Maintain a travel document and contact list for all international activities and locations of interest.
◦ Flexibility to travel when necessary. 
◦ International travel experience and ability to manage logistics overseas.

• Family Office
◦ Direct domestic operation for Dad and Mom in the US.
◦ Supervise and support the household and family office employees. 
◦ Executive assist for day to day activities, meetings, social activities and travel for the principals.
◦ Manage all health appointments and health documents.
◦ Email upkeep and maintain all communication with secondary parties.
◦ Strategic thinking for the master schedule throughout the calendar year.
◦ Manage travel, holidays, household maintenance.
◦ Over see purchases of any high worth items and manage the administrative tasks attached to any purchases: receipts, insurance, storage, taxes. 
◦ Liaison with an accountant or bookkeeper. Review weekly/monthly finance reports for the principal.
◦ Manage the day to day expenditure of the home office. Ordering and accounting for office supplies, IT equipment and other expenses. 

• Home
◦ organize and arrange gifting throughout the year: anniversaries, birthdays, holidays, housewarmings, etc.
◦ Manage household budgets.
◦ Contact and liaise with the estate management team with home maintenance items and schedule.
◦ Liaise and communicate with appropriate teams managing estate portfolios any changes, additions, or edits.

• Event Planning 
◦ Plan all events related to the principals: researching and hiring vendors, planning and coordination, day of event set-up, invoice and payment processing to all vendors, follow-up communications.

Benefits and Salary
• Health insurance
• Overtime
• 40 hours per week
• 2 weeks vacation any time AND 2 weeks vacation accommodating their schedule — total of 4 WEEKS VACATION!
• Paid sick days 
• Paid federal holidays 

Executive and Personal Assistant Hybrid needed in Santa Monica for a Busy Business Woman in her home. The schedule is Monday – Friday 8:30 a.m.-5:00 p.m. You will be guaranteed 40 hours per week. Occasionally there will be a weekend event but you will always have advance notice.
We are looking for someone refined and intelligent. Must have a college education. Duties include errands, some reception, many returns to stores, UPS, reservation making, appointment confirmations, etc. There may be vendors to manage at the principal’s home.

Desired qualifications: Must be familiar with Microsoft Word and Microsoft Office. Be organized and detail-oriented; with excellent research skills, communication, and interpersonal skills.
Most important, an assistant with strong office skills.

You will be paid hourly on the books. There are great benefits and there is paid vacation, however this personal assistant must be “ok” with no travel during Christmas and New Year’s or the weekend of thanksgiving as that is the busy season for this client! Please be fully vaccinated with booster please!

Do you love to shop, and pride yourself in being the most organized and detail oriented person?  We are looking for you! This family has a gorgeous estate, and needs a great runner to help facilitate daily errands from picking up Hermes scarfs to getting the car fleet gased up – we need someone who is thrilled to do it all! You are incredibly organized, wonderful with time management and are excited to work with a wonderful team! Requests come in via email, text and phone, you are wiz at managing multiple needs and finding a way to get it all done. You are a safe driver and know the streets of LA well. You have a perfect background (comprehensive background check + credit will be run,) and you are fully vaccinated for Covid + boosted.

Must be able to lift at least 50+ pounds, you will assist with moving heavy boxes and furniture. 

The schedule is Monday-Friday, 8:30am-4pm. You might be asked to help out on a weekend twice a year, it’s very rare. You will also get to drive a staff car so you will not be putting miles on your own car.

AMAZING BENEFITS!! Medical, Dental, Vision and matching 401k + paid sick days, holidays, vacation time. 

This is a WONDERFUL opportunity! We have been working with this client for many years, everyone loves working here, and most people stay a very long time! 

Hourly rate $30 an hour, DOE + OT 

We are searching for the most organized Personal Assistant with an even keeled personality and a sense of humor who has a knack for keeping a busy home running smoothly. You should have an eye for detail and great taste. One day you might be focused on an organization project and that same afternoon be coordinating logistics for a photoshoot at the house while also researching a vendor to set up an organic garden in the back yard. You are an OCD organizational wizard! This is a warm home and we are looking for a wonderful assistant who takes pride in their work, while keep professional boundaries and who enjoys a family environment. They have a couple of young and sweet children, though the nanny is in charge of their care and scheduling. Please love dogs as they have a couple. Your day to day will be different, we are looking for someone who enjoys that diversity in their work day and is just as excited to go run errands as preparing expenses reports and coordinating the wardrobes for their bosses events. Our client values their privacy, confidentiality and discretion are essential in addition to being tech savvy. Please be updated on all things Apple, Google Docs, Microsoft Office, Dropbox, etc. While they don’t expect you to be the IT department, they are hoping you trouble shoot before calling a vendor if the Apple TV is not working. The ideal candidate will have at least 2-3 years of experience as an assistant working for a high profile professional, a college degree and excellent administrative skills. Your writing must be top notch as you will be writing correspondence and wonderful thank you notes. The schedule will usually be Monday-Friday from 9am-5pm with some flexibility. Salary is dependent on your experience, 70k + health benefits. We are looking for applicants who are comfortable working on the Westside of LA and have a bearable commute! Please have all of your Covid vaccines + booster.

Part time assistant needed • Email management – professional & foundation • Light website maintenance (can teach) • Errands (groceries, dry cleaning, gifts, returns etc.) • House management (presence for home repairs, etc.) • Reservations • Travel assistance • Organization assistance for traveling (packing, schedule, etc.) • Phone calls on behalf of the foundation or the Couple • Event support for foundation events

This fabulous and loving family of 6 is looking for a part time Family Assistant who can be an extended family member. You will be comfortable working 20 hours a week, and be excited that some weeks will be 100% childcare and some weeks will be 100% housekeeping/family assistant. Some of the duties will include; potty training, laundry, kitchen cleanup, closet organization, food prep, make beds and tidy kids room, bath time and kid bedtime. The ideal candidate must be fluent in English, self starter, CPR trained, 1-2 years minimum experience with children 2 and older and be willing to work at least 1-2 weekend nights a month watching all 4 children. You will also love to run errands, grocery shopping and shopping at farmer’s markets, help with kids drop off and pick them up to sport practices and events, and have a Valid Passport to travel out of the country for family trips. If this is the perfect job for you, I want to hear from you. Please reach out ASAP.

elizabeth@thehelpcompany.com