Inspiring Entrepreneur client who built an beloved brand with a philanthropic heart seeks a right hand. This Executive Personal Assistant position requires 100% flexibility as the position works in a home office, corporate office (when it re-opens when deemed Covid safe,) and on location.

We are ONLY looking at applicants who have high profile exposure, 5-10+ years PA/EA experience and longevity in past positions with incredible references. Candidates MUST be tech savvy, organized and have incredible people skills. The schedule can be 24/7 and we need someone that is comfortable hopping to NYC for meetings for a week at the last minute. This position requires someone with an eye for detail, a passion for implementing systems and managing staff/vendors. The ideal personality is kind yet strong, who understands how to gracefully keep their CEO on time & on task with nothing slipping through the cracks. Your home base will be Austin, with frequent travel as needed for business meetings and family get aways.

This role is truly meant for a career EPA who is willing to devote themselves 24/7 to making sure the business and personal lives of our client are running smoothly.

This position is offering 120-150k, DOE plus full health, dental, vision insurance, generous PTO and holidays. Please reach out if you are interested in this incredible opportunity with a background that matches our requirements, (PA/EA experience, tech savvy, flexible with high profile experience.) Ideally, you are already based in Austin, but our client is willing to considering relocating an exceptional candidate.

We are looking for a refined, educated, well read, flexible, organized, lovely, hard working, experienced Personal Assistant/House Manager. You will be running the life of a busy businesswoman who loves to have her personal and home life running like a 5 Star Luxury resort. Please have 5+ years of experience as a Personal Assistant, ideally supporting a HNW individual or high profile individual.

No job is too big or too small. You are tech savvy, resourceful and a true right hand. You are just as excited to arrange a trip to Mykonos as you are to plan a dinner party or help with the ShihTzu or manage the housekeepers. Your position will be based in West Hollywood, though you should be ready, and willing to travel with your boss – please have a valid Passport, as trips to Europe and the Middle East are common (once the world opens back up again.) You have a great sense of style and we would love if you have relationships with luxury brands in case your boss asks you to find the hottest item of the season that most people can’t access.

Schedule is typically Monday-Friday, though there are some nights and weekend for events and as things pop up. There is a great support system, an Executive Assistant runs the work calendar and a runner to help with errands.

Salary is 115-150k, DOE + amazing benefits: medical, dental, vision insurance and a 401k! Plus a discretionary bonus once year.

Seeking an Assistant who has great Executive Assistant skills (calendar management, research skills, amazing communication,). This position is a mix of personal and office tasks. There is a staff already in place that you will work with, so being a team player is must!

Looking for someone professional, detail oriented and able to work collaboratively. Must be extremely organized and able to respond expeditiously to diverse assignments. Preferably someone with a strong sense of commitment and kindness, and able to manage sensitive/confidential information with unwavering discretion. College degree preferred. Background in art history is a huge plus but not required. The perfect person may have worked in an art gallery as an assistant.

Duties include:
• Calendar management; experience with iCal.
• Travel coordination, both domestic and international.
• Ability to work as member of the home and office team. Ensure accurate communication of schedule, in addition to reviews of upcoming appointments and plans.
• Tech savvy and able to manage email accounts, trouble shoot if something isn’t syncing, and proficient in Microsoft Office.
• Research and oversee aspects of special projects like organizing upcoming election information. A plus if you keep up with what is happening in the world and stay current with the news.
• Support current staff with house management, communicate with vendors, oversee maintenance projects when necessary.
• Administrative tasks such as file organization.
• Running errands, purchasing gifts, ordering items online, etc.

We are looking for an experienced Personal Assistant to manage the busy life of this creative writer/producer. He has multiple homes, businesses, children and a lot going on, and needs one person to be the hub that manages it all! You must have high profile experience managing the life of a high profile entertainment individual and a great eye for design. You are OCD with organization and project management but can also pick out a gorgeous gift. This is a complete hybrid personal assistant/house management role. You are discreet, can roll with an ever changing schedule and are very resourceful.

Please have excellent references, be based on the east side, a car you can use for work and a love for taking care of someone. This is a career assistant position, we are looking for someone who would love a long term role.

Our lovely client is looking for a versatile and highly organized personal assistant to perform administrative duties in a home office located on the Westside of Los Angeles. This is a wonderful client – their last assistant was with them for 3 years and only left to go to graduate school full time. We are looking for a bright, thoughtful, organized, intelligent and well educated assistant who can work part time to make their lives easier. They are flexible – but would like three full days a week.

Responsibilities
– Maintaining calendars.
– Typing, formatting, and editing reports, documents, and presentations
– Entering data and maintaining databases.
– Managing bank accounts and paying bills using Quicken.
– Answering phone calls and emails.
– Making travel arrangements.
– Assisting in the management of residence.
– Managing filing using the DropBox filing system.
– Copying, scanning, and faxing documents, as well as taking notes during meetings.
– Ordering supplies and managing mail and courier services.
– Running errands as requested.

Requirements
– Prefer college degree and one to two years’ experience as a personal assistant.
– Advanced experience in creating documents and spreadsheets, using office software including Word, Excel and PowerPoint.
– Tech Savvy and comfortable learning new programs to make things more efficient

Hourly rate is DOE – this is a special client – and we are looking for the right match 🙂

Do you want to work with the most loyal and wonderful team? This is the ultimate Personal Assistant Job – and only qualified candidates will be submitted.

Client currently has an incredible Executive Assistant who handles both personal and executive duties. We’d like to find someone who will be able to take over the personal assistant side and work closely and support the current assistant. The new Personal Assistant’s focus will be on the household so the current Assistant can focus on their Executive Assistant duties. Here is what we’re looking for, as well as details about the job:

What we’re looking for:
-At least three years’ experience with UHNWI/Celebrity
-Proven longevity in recent positions
-Flexible mindset and a passion for making logistics easy for a high profile person trying to live a down to earth life
-Very tech savvy. Comfortable with Zoom, Outlook, Word, Google Suite, Apple products (especially Apple TV). Shared assistant to do list is on Asana platform.
-Excellent communication skills
-Very organized
-Someone who will bring a positive, can do attitude to the job
-Important that the person is able to discreetly get their work done when client is home or has guests. The client has a large group of friends, and we need someone who will be able to maintain a professional relationship in social situations.
-Proactive. Current assistant is excited to have someone come in with new/creative ideas on how to improve current systems
-Must be fully vaccinated and comfortable with following company COVID protocols.
-Excited and able to be part of a team. Will be working closely with the client’s Executive Assistant, two housekeepers, and maintenance person.
-Experience booking both commercial and private travel.

Job Details:
-Will be in charge of keeping products up to date and working with our IT and AV teams.
-Great team player. No task is too small.
-Will be able to sometimes split the work day between working from home and working in the client’s home.
-Some weekend and after hours work and communication should be expected.
-Assist with multiple properties in Newport Beach, Malibu, and Los Angeles. Making sure personal items are stocked and organized at all properties.
-Help manage art program with current assistant via FileMaker program. There is already an art advisor in place, but assistants will be in charge of tracking art, getting approval on invoices, and sending to business office to insure. Not an issue if applicant doesn’t have prior experience with art management – must be willing to learn and have experience learning new systems quickly
-There are two very friendly Labradors. Will be in charge of keeping track of needed vaccinations, appointments, stocking food at the properties, grooming, etc.
-Assist with packing for press trips and vacations.
-Coordinate with maintenance person and vendors on repairs
-Assist with gifting for birthdays, holidays, etc
-Assist with planning small and big events
-Create household handbook for all properties

Client is offering a COMPETITIVE SALARY (DOE) with PPO health insurance, 2 weeks paid time off, sick days, and a retirement account that kicks in after the first year.

Seeking the ultimate Right Hand Executive Assistant! Your new boss is one of the nicest and most talented Executives out there. He’s had some major success, but is still growing his business and has many years of excitement ahead. We are looking for a savvy Executive Assistant who is excited to partner with their boss and get to help support some decade defining artists as they hit the market.

You are the EA who anticipates your bosses needs, prioritizes his calls, knows when to interrupts a meeting and makes something that might be impossible, possible. You love making a day seamless and pride yourself on your organizational skills and top notch communication. You double and triple check everything and understand why it’s important to have zero spelling errors and a grammatically correct thank you note.

The ideal candidate has at least 10+ years of Senior Executive Assistant level experience within the music industry/entertainment. Please be confident with all Apple products, Microsoft Office, Google Suite, booking complex travel, landing last minute restaurant reservations, preparing Holiday Gift Operations, and being the ultimate gatekeeper. You are just as comfortable working in a home office as a business office and can be flexible going between both. You can travel as needed, but it will not be frequent and you will have notice.

Most days will be Monday-Friday, 9am-6/7pm, we do need someone flexible who can handle things as they pop up on weekends but your boss wants someone who can handle most of the work load during the week so you can have a life.

Salary is DOE + health insurance + 10 days of PTO + holidays off + 2 weeks at the end of the years off and paid when the Music Industry takes a break.

Please be Fully Vaccinated for Covid.

We are looking for a career PA who is proactive and takes initiative. You enjoy working on an Estate staff and are very dedicated to your work. We would like to see that you have at least 2-3+ years working as a PA in a private home. Please be able to work with various personalities and treat everyone as they are a guest at a the Bel Air Hotel. This is a fine estate and they are hoping to keeping it running with white glove service! This client is ready to interview and hire ASAP! Current assistant is retiring after a wonderful 3 years in the position.

Monday through Friday, 9.00am until 5.00pm, times might vary, some weekends might be required.‬

Salary is totally DOE + PTO (no health insurance):

Seeking:
– Responsible
– Reliable
– Discrete
– Tech savvy
– Professional
– Experienced in private homes
Job duties:
– Calendars – personal & kids
– Making & organizing appointments
– Working with house manager and house staff
– Organize files, filing
– Receiving packages and mail
– Returns (packages/clothing)
– Running errands of all kinds
– Responding to phone calls & emails
– Booking reservations (restaurants, hotels, travel)
– Maintaining, creating daily, weekly and monthly schedules
– Reminding of important dates and meetings
– Helping to prep meetings
– Researching
– Personal deliveries

Must be double vaccinated for Covid + boosted to be considered, or at least able to get boosted asap. This household is pro vaccines, please be willing and also happy to get a flu shot yearly.

Couple in Brentwood is looking for a fully vaccinated ( with booster).
Family Assistant / House Manager
Duties include: Scheduling home maintenance , repairs , vendors and supervising staff.
Household bills and admin duties at the home 
Arranging appointments for the principals
Manage any projects going on at the house
Excel spreadsheet of expenses
Enter all receipts into Expensify and submit every Friday to business office.
Bring trash bins in from street every week
Supervising other staff if needed
Clean dishes/load dishwasher and unload dishwasher if full.
Drive principals to appointments and/or airport  
Tidy up house. Fold blankets, fluff pillows, pick up dog toys, kids toys, etc.  
Shopping for food, supplies and other requested items.
Running errands – tennis racket adjustments, dry cleaner, car cleaning, etc.
Bring dog to the vet when/if needed
flexible to do Dog and house-sitting when principals are out of town.
Assist with concierge reservations, etc. for principals and clients of wife’s travel business.
Be available for events couple have at the house to assist with setup, breakdown and watching the dog.
During the three days of work be on call for tasks.
Schedule is Monday – Friday, 8 hours per day. Some nights or weekends you may be needed for events at the home
Family will pay on the books and can help with health. Most of the position is a come as needed , you won’t necessarily have to be there 8 hours a day even though you will be paid for 8 hours. Please reach out!

Helping with their the kids- scheduling, pick ups and drop offs at two different schools driving kids to activities. Light meal prep, Help with personal assistant duties and some house management… errands, target runs, market, gift buying , etc. In addition there is remodeling happening at the home and family needs help with overseeing the work on the backyard and pool, as well as some landscape and design renovation , etc.
We are looking for VERY TECH SAVVY since the entire family uses apps and Google Calendar to make the family train work. In addition some coordinating with mom’s executive assistant at work on the scheduling for the home and kids.