Seeking full-time House Manager/Personal Assistant for single-parent with two girls (14 and 7 years old), and one boy (11 years old). The ideal candidate will manage the day-to-day upkeep of the household and manage residential staff to ensure a streamlined system for the family. They will demonstrate an ability to lead with business judgment and discernment and liaise with the Office of the CEO to keep the family calendar running smoothly. Hours will be Monday through Friday, 9 am – 6 pm with a range from 40-50 hours per week, requiring the candidate to be flexible on occasion with start and end times based on immediate needs. There is a friendly dog in the house. West side candidates preferred. Must have 5 years of private home experience. The perfect candidate is educated, intelligent and refined. Family is looking to start someone asap. Salary DOE and there is medical insurance. Must be tech savvy and be able to do calendars and correspondence and be comfortable enough with kids to do pick ups and some childcare two afternoon/ evenings a week.

This is the most interesting family in West Los Angeles! You will be the PA to a generous Philanthropist who is extremely busy traveling, hosting events and attending fundraisers. This is a job for a PA who loves to organize, prioritize and think ahead. You will get to travel to your new boss’ several homes around the country and keep her life in perfect sync. Your schedule will vary depending on her schedule, but typically work Monday-Friday anywhere from nine to eleven-hour days. You love to work on a team and will interact with the estate manager, house managers and other assistants. This family is really well organized, and they appreciate having happy and professional employees in their home. This is a wonderful position for a great PA or even EA who would love to be based out of a gorgeous home office plus some travel. Ideally, we would like to see that you have about 3-5 years of experience supporting a high-profile individual, college education, and flexibility in your schedule. 70-100k + health insurance and 401k

We are looking for a career Personal Assistant who has worked in show business for a minimum of 10 years. Must have worked for an A List Actor/Actress, Director or Producer. Must have worked on a set and traveled with a client. Long term references are required – we are looking for someone who is loyal, discreet, understands the intricacies of working for a High Profile person.

Our client has a runner, and needs a more SR Level assistant who can manage their calendar, liaison with their spouses PA as well as with agents/publicists/managers and other business professionals.

College degree required.

This is a M-F position, but you should be checking your phone/emails for such things as call time changes, travel plans and emergencies.

Our client is looking for a gatekeeper who can step in as their right hand and become part of his work family. We want to find someone who can stay for years!

Local NYC candidates only.

Salary DOE, $150k.

Please send professional resumes to: nycjobs@thehelpcompany.com

FAMILY ASSISTANT NEEDED IN COW HOLLOW! $100k:

Family Assistant/House Manager (Personal Assistant with Nanny background) Needed for nicest family in SF! $100k plus benefits! M-F, 40 hours per week.

We are looking for a CAN DO Family Assistant to work M-F for a family in Cow Hollow. This is one of the nicest families, and they need HELP!

They have never had a Personal Assistant before, and just had their fourth child, so they need a PA who will roll up their sleeves and pitch in as needed.

They have two nannies, and the mom is at home, so we need someone who is a true team player and has a positive attitude at all times!

You will be asked to do everything from travel planning to scheduling doctors appointments, to dinner reservations to grocery shopping to meal prep! They would love someone who doesn’t have an ego and will run a vacuum if needed (they have a housekeeper- you will not be asked to deep clean, but tidying up is always appreciated!)

Ideal candidate will be someone who has worked with children and has taken on more assistant/house manager duties as their career has progressed. Own car is not required – the family has a car you can use to run local errands.

Salary is $100k plus benefits, PTO, etc. Please send professional resumes to: sfjobs@thehelpcompany.com

Personal/Executive Assistant
Personal Executive Assistant Job Summary

Business owner in Southern California is looking for a full-time Executive/Personal Assistant. If you have high standards and would enjoy a job that has both personal assistant and executive assistant duties, this role may be for you. The position is based in Newport Coast, California and the candidate will report directly to the owner. He came to the United States at age 16 with nothing and built his own billion-dollar company. This is an opportunity to work directly with a true “rags to riches” success story.

Location: Primary work will be out of an office designed for 3 to 4 personal assistants in the owner’s main house. There is plenty going on at this location between family and staff! The family includes the owner’s wife, two sons (young adults), a special needs daughter, and a son in-law. His daughter just had her first child, a 9-month old boy. They have 4 dogs, and everyone is huge Lakers Fans! After a 90-day period the EA/PA may have the option to work out of the corporate headquarters as well.

Responsibilities: A typical day consists of following up on well defined checklists of completing tasks, filing paperwork, running errands, and, at times, driving the owner’s daughter to appointments. The EA/PA will also be given business management responsibilities such as planning business meals with a private chef, making appointments, managing schedules, following up on projects, managing the owner’s business and personal email, and following up on vendors. This position is ideal for a recent college graduate who would enjoy a wide variety of responsibilities.
About the owner: The owner is passionate about giving back. After experiencing difficulties getting a good education for his daughter, he revived and continues to support, a local school designed for special needs students. Another example of giving back is he founded a highly successful youth basketball team. Former NBA player and the owner led the team to national level play while investing millions to support team travel and events over a period of years.

What candidates should know: The pay for this position is very competitive in order to compensate an individual who is detailed, self-sufficient, and has extremely high standards. The candidate must be able to work well with both ambiguity and a high level of direction.

Covid-19 is taken seriously by the family. Precautions are in place including hand sanitizers and masks throughout the workplace and a separate entrance to the EA/PA office. Initial interviews will be conducted on a video call, and the final interview will be in-person (with social distancing measures in place).

Basic Qualifications:
• Monday thru Friday 8am to 5pm (40 hours a week)
• Some off-hour availability required
• Maintaining a strict level of confidentiality
• Strong organizational and computer skills; proficient with the Microsoft Office Suite
• Polished, friendly, professional demeanor
• Proactive go-getter: no task is too big or too small
• Valid Driver’s License is required
Preferred Qualifications:
• Bachelor’s degree
• Legal, real estate, or business administration a plus
Pay & Benefits:
• Hourly position with a salary and benefits package from $70,000 to $100,000 per year
• Benefits offered after 90 days
• $50 a month cell phone reimbursement
• Laptop will be provided
• Relocation will be provided

Inspiring Entrepreneur client who built an beloved brand with a philanthropic heart seeks a right hand. This Executive Personal Assistant position requires 100% flexibility as the position works in a home office, corporate office (when it re-opens when deemed Covid safe,) and on location.

We are ONLY looking at applicants who have high profile exposure, 5-10+ years PA/EA experience and longevity in past positions with incredible references. Candidates MUST be tech savvy, organized and have incredible people skills. The schedule can be 24/7 and we need someone that is comfortable hopping to NYC for meetings for a week at the last minute. This position requires someone with an eye for detail, a passion for implementing systems and managing staff/vendors. The ideal personality is kind yet strong, who understands how to gracefully keep their CEO on time & on task with nothing slipping through the cracks. Your home base will be Austin, with frequent travel as needed for business meetings and family get aways.

This role is truly meant for a career EPA who is willing to devote themselves 24/7 to making sure the business and personal lives of our client are running smoothly.

This position is offering 120-150k, DOE plus full health, dental, vision insurance, generous PTO and holidays. Please reach out if you are interested in this incredible opportunity with a background that matches our requirements, (PA/EA experience, tech savvy, flexible with high profile experience.) Ideally, you are already based in Austin, but our client is willing to considering relocating an exceptional candidate.

We are looking for a refined, educated, well read, flexible, organized, lovely, hard working, experienced Personal Assistant/House Manager. You will be running the life of a busy businesswoman who loves to have her personal and home life running like a 5 Star Luxury resort. Please have 5+ years of experience as a Personal Assistant, ideally supporting a HNW individual or high profile individual.

No job is too big or too small. You are tech savvy, resourceful and a true right hand. You are just as excited to arrange a trip to Mykonos as you are to plan a dinner party or help with the ShihTzu or manage the housekeepers. Your position will be based in West Hollywood, though you should be ready, and willing to travel with your boss – please have a valid Passport, as trips to Europe and the Middle East are common (once the world opens back up again.) You have a great sense of style and we would love if you have relationships with luxury brands in case your boss asks you to find the hottest item of the season that most people can’t access.

Schedule is typically Monday-Friday, though there are some nights and weekend for events and as things pop up. There is a great support system, an Executive Assistant runs the work calendar and a runner to help with errands.

Salary is 115-150k, DOE + amazing benefits: medical, dental, vision insurance and a 401k! Plus a discretionary bonus once year.

Seeking an Assistant who has great Executive Assistant skills (calendar management, research skills, amazing communication,). This position is a mix of personal and office tasks. There is a staff already in place that you will work with, so being a team player is must!

Looking for someone professional, detail oriented and able to work collaboratively. Must be extremely organized and able to respond expeditiously to diverse assignments. Preferably someone with a strong sense of commitment and kindness, and able to manage sensitive/confidential information with unwavering discretion. College degree preferred. Background in art history is a huge plus but not required. The perfect person may have worked in an art gallery as an assistant.

Duties include:
• Calendar management; experience with iCal.
• Travel coordination, both domestic and international.
• Ability to work as member of the home and office team. Ensure accurate communication of schedule, in addition to reviews of upcoming appointments and plans.
• Tech savvy and able to manage email accounts, trouble shoot if something isn’t syncing, and proficient in Microsoft Office.
• Research and oversee aspects of special projects like organizing upcoming election information. A plus if you keep up with what is happening in the world and stay current with the news.
• Support current staff with house management, communicate with vendors, oversee maintenance projects when necessary.
• Administrative tasks such as file organization.
• Running errands, purchasing gifts, ordering items online, etc.

We are looking for an experienced Personal Assistant to manage the busy life of this creative writer/producer. He has multiple homes, businesses, children and a lot going on, and needs one person to be the hub that manages it all! You must have high profile experience managing the life of a high profile entertainment individual and a great eye for design. You are OCD with organization and project management but can also pick out a gorgeous gift. This is a complete hybrid personal assistant/house management role. You are discreet, can roll with an ever changing schedule and are very resourceful.

Please have excellent references, be based on the east side, a car you can use for work and a love for taking care of someone. This is a career assistant position, we are looking for someone who would love a long term role.

Our lovely client is looking for a versatile and highly organized personal assistant to perform administrative duties in a home office located on the Westside of Los Angeles. This is a wonderful client – their last assistant was with them for 3 years and only left to go to graduate school full time. We are looking for a bright, thoughtful, organized, intelligent and well educated assistant who can work part time to make their lives easier. They are flexible – but would like three full days a week.

Responsibilities
– Maintaining calendars.
– Typing, formatting, and editing reports, documents, and presentations
– Entering data and maintaining databases.
– Managing bank accounts and paying bills using Quicken.
– Answering phone calls and emails.
– Making travel arrangements.
– Assisting in the management of residence.
– Managing filing using the DropBox filing system.
– Copying, scanning, and faxing documents, as well as taking notes during meetings.
– Ordering supplies and managing mail and courier services.
– Running errands as requested.

Requirements
– Prefer college degree and one to two years’ experience as a personal assistant.
– Advanced experience in creating documents and spreadsheets, using office software including Word, Excel and PowerPoint.
– Tech Savvy and comfortable learning new programs to make things more efficient

Hourly rate is DOE – this is a special client – and we are looking for the right match 🙂