We are looking for a polished, articulate, and sophisticated assistant for a private family office. Someone with an art history background or art gallery experience. The principal is not looking for anyone who is an artist as that would be a conflict of interest. The office is beautiful, and everyone is well educated, so it is a wonderful place to work. Looking for someone with a bachelor’s degree ( art history degree even better!) from a top university and 5 years of executive and personal assistant experience and an art background is a plus . Must be proficient on mac and have knowledge of word and excel programs. Responsibilities include managing travel, phones, errands, staff, accounting, properties and office. There are great benefits and there is paid vacation but the candidate must be ok with no travel during Christmas and New Years or the weekend of Thanksgiving as that is the busy season for this client!
Competitive hourly rate and benefits depending on if you want part time or full time.

Job Description: Family Personal Assistant

The well-educated, aesthetically minded, obsessively organized candidate will be responsible for the supplemental enrichment and education of two children and the assisting in the smooth operation of our residence. Candidate will manage the children’s priorities in the areas of education, philanthropy, and personal growth and enrichment. The candidate will also serve as back up for the House Manager in areas of household operation and staff oversight.

Key Responsibilities:
CHILDREN
¥ Provide a safe, caring, nurturing and stimulating environment in which the children thrive and develop
¥ Ensure children have well rounded interests, good manners, etiquette, strong character and leadership skills
¥ Plan and coordinate children’s activities for the family calendar, including all school, tutoring, doctors’ visits, social activities, playdates, vacation and after school and weekend extracurricular schedules (using MS Outlook)
¥ Set academic and personal goals and productively discipline when needed
¥ Develop and manage a process to ensure family participation in education and philanthropic initiatives, community service programs, the arts, cooking and athletics
¥ Ensure children are achieving “A” grade level work (when possible) and provide regular updates on grades, assignments and quiz/test scores
¥ Assist with homework and foster an environment focused on commitment to learning and enrichment
¥ Encourage reading for enrichment and assist in book selection
¥ Proactively plan and encourage social and enrichment activities for weekends and after school
¥ Coordinate cost appropriate events/children’s events (menus, decor, extra staffing when necessary, invitations, rentals)

HOUSHOLD/ORGANIZATION
¥ Provide backup coverage for the House Manager in all areas of household organization and calendar management. Responsibilities include:
o Maintain responsibilities and complete special projects for household functions including: library catalog, equipment manuals, and inventory databases.
o Ensure movies are installed in home entertainment systems
o Plan, organize, and occasionally cook for family meals
o Occasionally prepare appetizers and drinks for at-home business meetings
o Assist in ensure timely timesheet signatures each week by house staff
o Assist in scheduling staff appropriately for nights and weekends
¥ Work with the housekeeper to ensure children’s items are organized and inventoried (closets, books, sports equipment, etc.)
¥ Purchase household items, equipment, school supplies and supplies for school projects as necessary
¥ Maintain integrity of household art and items in conjunction with all staff members
¥ Answer phone and door according to service standards. Take accurate messages

ADMINISTRATIVE
¥ Administrative Support at home for Principal as needed
¥ Communicate and proactively manage all children’s activities and appointments with Principal’s Scheduling Assistant in a thorough and timely manner
¥ Act as liaison with corporate support staff as required
¥ Open, sort and prioritize mail in conjunction with House Manager. Obtain mail regarding children’s activities, parties, events and communicate dates and information to Scheduling Assistant
¥ Send or help children send invitation RSVPs, thank you notes, and other important documents to the appropriate parties in a timely manner
¥ Keep receipts and administer timely expense reports monthly
¥ Prepare for family trips and personal travel (assist in destination selection, develop programs to educate kids on cultures and customs, develop and have budget approved, book travel as needed)

KEY CHARACTERISTICS
¥ Unyielding willingness to be helpful
¥ Ability to problem solve with can-do attitude and little guidance
¥ Excellent judgment
¥ Strong character, ethics and integrity
¥ Commitment to lifelong learning
¥ Razor sharp eye for detail and organization

KEY SKILLS
¥ Service orientation at highest level of attentiveness
¥ Strong social skills and personnel management skills
¥ Computer skills (internet/email/Microsoft word/Microsoft Excel/Microsoft Outlook/Mac or PC)
¥ Supervisory and negotiating skills
¥ Bi-lingual a plus

QUALITIFCATIONS:
¥ Experience and interest in working with teenage children
¥ College degree from a high quality educational institution is required (math or science interest is preferred)
¥ Demonstrable academic achievement
¥ Experience and interest in the fine arts, service, philanthropy and/or architecture
¥ Knowledge of emergency procedures is helpful
¥ Schedule must be flexible for evening or weekend work and be willing to stay overnight on occasion

We are looking for the most detail oriented personal assistant who takes pride in keeping their boss organized and happy. The ideal candidate is a college graduate with a sense of fashion, excellent written and oral communication, thick skin and an eye for detail. You will be working out of a home office coordinating with this Gentleman’s business and domestic team. As the job is more demanding when he is in LA, you should be comfortable with a flexible schedule. Everything from keeping track of meetings, travel itineraries, planning events to trouble shooting an iphone. We are hoping you are very tech savvy and up to date on all of the trending restaurants and trends. This is the perfect job for someone who is super flexible, has no ego, is a college graduate, can keep up with a super fast pace and thick skin – you can not take things personally. Salary is DOE.

Please let us know why you are the perfect person for this job!

We have an elderly high profile client who is now sick who needs someone to handle his personal incoming mail, his fan mail, and someone who can monitor his meds. The meds change every day as he is on dialysis. You will be handling the medicare and be on top of the meds.
They are on PC and they would like someone who is on today’s technology. He dictates notes, and they use ebay. 7 hours/ $25 per hour.

We have a wonderful busy Philanthropic family in Laguna Beach that has so many irons in the fire. We would love someone that has interest in non-profit as this is the main thrust of the family. The assistant that has been with her for 6 years has been her right hand. The calendar is extremely challenging – they use google task list and Google calendar. You will act as the gate keeper, the calendar keeper, the event coordinator, the liaison between the husbands office and the home, the scheduler of all the meetings, and the glue that keeps the home together. You have great negotiating skills, as you will handle the events and vendors. We want someone friendly, and kind and big hearted. We would like someone that will work Monday – Friday. the hours will be 9-5. There are errands, possible run the dog to the vet and other assorted duties. You are uber-organized, and enjoy bookkeeping and can use Quickbooks! This is a lovely wonderful philanthropic family. They also started a phenomenal food company that funds the charity! So brilliant! There is an operating account for the house. You can handle the travel and the research. We are looking for a confident person that can provide a great foundation and you want a wonderful place to work!

You must be college educated, know Quickbooks, be loyal, smart, and have wonderful references.

SF, NYC & LA: (Position based in Sf/The Bay Area) We are looking for a top level PA who has experience supporting an extremely busy executive, and also has experience working on the road. You will be this busy billionaire’s right hand while he travels – you should always be sure that there is the correct currency, that travel goes as seamless as possible not only in the air, but also to and from the airport, as well as helping style him (in basic yet classic looks) so you should take pride not only in your appearance but also have an eye for fashion. You will be his gate keeper on the road, and make sure he gets to meetings on time, that he eats and takes care of himself so he doesn’t burn out. When you are in SF, you will be working as part of a team with one other Executive Assistant to keep his life running smoothly. You should be extremely organized, and not get flustered as we all know traveling can be stressful!

This is an incredible opportunity for someone who is completely flexible to travel for up to 3 weeks at a moments notice. You will experience the world in true First Class form!

Ideal candidate will have a minimum of 6 years experience in a support role, preferably working in the Private Sector.

Must have clean background and valid US Passport!

For the PERFECT person, we are willing to relocate.

Salary DOE, $100,000 plus generous benefit package! Looking to hire ASAP.

Please send professional resumes to: sfjobs@thehelpcompany.com

Coolest entrepreneur who has his hands in everything from athletics to entertainment needs a Jack of All Trades to help keep his personal life running smoothly. You will support your boss and the chief of staff by working as a team. Please have 2-5 years of PA experience with a wonderful go-getter attitude. Must be able to put together a piece of furniture and carry some heavy boxes but also, have a good eye for design. Ready to hire now!

Our ideal candidate has a sense of humor, no ego, great work ethic and takes pride in their job. You should know the streets of LA so well that you do not need navigation and can prioritize your daily tasks. Every day will be different and you will balance your work day from your boss’ home, running errands and occasionally the office.

$50,000/year

This is a wonderful ENTRY LEVEL position for a personal assistant who is interested in supporting a busy boss starting her own business! You will have your hands full juggling her personal, family and business life – organization in key!

Our ideal candidate is a college graduate with a few years of assistant work and/or internships. You should have a knack for organization, a love for helping people and be a wiz with social media (posting, reading analytics, etc.)

This client is very loyal and wants someone to grow with her as her business takes off! The current assistant is leaving after 4 years (and the nanny and housekeepers have been there for 8+ years!)

Great 9am-5pm schedule, Monday-Friday. Depending on your experience, $20-25/hour, (no health benefits.)

This busy home in Bel Air is in need of a Jane of all trades! Run errands, be computer savvy, use your phone for calendar, help service the cars, help with the dogs, return clothes, have a good eye! It is important that you can drive a stick shift car. You must have a credit card to buy anything the family needs, keep an expense report and be willing to get reimbursed. A lot of comings and goings go on at the house so, once in a while you should be willing to do laundry or dust if need be as they are looking for a true team player. They are looking for a smart cookie, that knows their way around town. The family travels in the summer for a good long time, so that will be your time off. DREAM FAMILY!