We are looking for a tech savvy Personal Assistant to support a busy Executive and make his personal and home life run smoothly. He shares custody of his two school aged children but spends most of his time at the office during the week. You will work closely with the Executive Assistant who you will report to.

This is a position for someone who loves to be of service, enjoys organization, making their boss’s life easier and working on a small and dedicated team.

You will do everything from running errands, booking repairs at the house, taking the dog to the vet, booking luxury vacations, researching the best restaurants and making the house run like a 5 star hotel.

Hours are Monday-Friday, 9am-6pm in the home office, and you will also be needed via text/email at night and on the weekends, we need someone very flexible. Please be savvy with Microsoft Office, Google Suite, Apple products and be generally tech savvy and good with learning new systems and technology. If you also have a background in hospitality, that is a plus! Please be comfortable using your own car for errands and occasionally going to the boss’s office in Century City, you will be reimbursed for mileage.

Ideally, you have at least 2-3 years of assistant experience and you should be very comfortable working under a manager and excited to support a busy boss who expects the best and wants someone that works hard and also enjoys a good laugh when things are busy and tough.

Competitive salary, DOE + wonderful PPO medical/dental/vision insurance that is 100% paid for + 401k!

We are looking for a hyper organized, type A, amazing Part Time Personal Assistant (with Executive Assistant skills,) who can work 2-4 hours remotely, M-F. You will need to be based in Los Angeles, and also able to run errands and most likely go to the house in the Pacific Palisades about once a week. This is ideal for someone who already works remotely or wants to add hours to their schedule. Must also have the Covid vaccine, a reliable car and be very tech savvy. We need someone fluent in Microsoft Office, Google Suite, Adobe, great with research, booking luxury travel and picking out gorgeous gifts. Ideally you have at least 5+ years of recent experience supporting a C Suite Level Executive with fantastic references and a clear background check!

Seeking the ultimate entertainment assistant – with recent experience assisting an A-list celebrity or high-profile individual and flawless references. You will be responsible for overseeing all professional and personal commitments – including schedule management, travel, being on set, acting as the business gatekeeper and being the liaison for all household staff. You are comfortable with the myriad of responsibilities needed to keep the train running of your boss: going on set for months at a time, gassing up cars, managing a complex schedule, researching, travel itineraries, Christmas gifts and more! This position requires 24/7 flexibility. Competitive salary + health insurance coverage. Must love dogs & be fully vaccinated.

The primary responsibility of the assistant is to provide a wide range of direct support for our client who runs an incredible organization, and help her clear up time so she can focus on her business and family. This person will act as the right hand and will be a trusted partner in maximizing her time. Managing an active calendar; composing and preparing correspondence; preparing gifts; supporting travel plans; itineraries, and agendas; and maintaining confidentiality and discretion throughout. The ideal candidate is kind, compassionate, thoughtful, organized, and proactive.

Schedule
● Schedule family doctor’s appointments (eye doctor, pediatrician, dermatologist, dentists, etc.)
● Assist in scheduling for children’s activities (tennis, after school clubs, weekend gymnastics)
● Coordinate and confirm personal appointments (exercise, occasional hair and makeup)
● Ensure childcare is scheduled (pick up, drop off, class enrollment, after hours babysitting)
● Confirm all meetings, appointments, calls 24 hours in advance
● Shopping
● Manage grocery list and occasionally purchase groceries
● Online shopping – track shipments and handle returns
● Support weekly meal plan and sure groceries are stocked weekly
● Ensure home inventory is maintained; purchase what is needed
● Accept packages and sign for deliveries

House + Car
● Oversee scheduling for house cleaning, car washing, gardening, dog walker
● Manage and schedule maintenance and repairs as needed
● Manage and inventory mail and packages as they arrive
● Organize home as needed

Travel
● Help with creating packing list and ensuring everything is packing
● Support with travel prep; add travel itineraries and details to calendar
● Support reservations for travel (i.e. restaurant reservations)

Special Occasions
● Deliver and prep gifts for birthdays or other celebrations
● Assist with drop offs and pickups (i.e. picking up a gift and dropping it off)
● Help plan and execute family events (birthday parties, class parties, and holiday parties)

Requirements

Knowledge, skills, abilities:
● Must be vaccinated + boosted for Covid
● Extremely detail oriented
● Initiates work without specific instruction
● Grasps concepts and processes with ease; able to effectively prioritize projects and tasks
● Accurately checks processes and tasks
● Discovers and corrects errors
● Exhibits ownership over responsibilities and assigned projects
● Ensures that tasks and projects are completed correctly and on time
● Communicates follow-up information without being asked
● Strong interpersonal skills
● Professional/polished communication style
● Actively listens, expresses ideas/thoughts effectively
● Patient & humble – partners effectively with various people and organizations
● Must be highly organized
● Able to effectively manage multiple projects simultaneously
● Able to successfully prioritize projects and tasks
● Able to perceive urgency and take action accordingly
● Able to maintain work performance under occasional tight deadlines and busy times
● Adaptable – adjusts accordingly based on needs
● Works well in autonomy and ambiguity; proactively creates solutions

Location:
Santa Monica

Hours:
Typically 9am- 5pm M-F; must be available to work occasionally on evenings, weekends and holidays

Technology Capabilities:
Microsoft Office (Word, Excel), iCAL

Previous experience:
Two (2) years working as an Administrative Assistant at the Executive level is preferred. Past experience working with charities is prefered.

We are looking for a phenomenal assistant that is warm, smart and organized! This extraordinary philanthropist would love someone that is a forward thinker, computer savvy, and can think on their feet – or in your car as there will be errands to run. You will also need to understand a tech home and communicate well over the phone. There is a lot of room for growth in the home and the views are spectacular! You must have your own car and live somewhere in, or close to, the South Bay. Please be vaccinated and boosted. Hours are Mondays, Tuesdays and Thursdays from – 8-4 (24 hours a week guaranteed)

We are looking for a tech savvy Personal Assistant who can manage this home! The parents both work, but have flexible schedules so they are in and out all day. They have a Nanny in charge of the children and a part time housekeeper. They have a Golden Retriever who could use some walks while you’re there!

You will be in charge of scheduling, booking travel, groceries, shopping, shipping, exchanges, digital organizing, creating a home manual and more. Your days will vary, and this will be HYBRID role, some days at the house all day, others partial plus running errands, others will be computer work at your home. Please be flexible!

Schedule is Monday-Friday. Usually 40 hours a week. We would love someone that used to have a 24/7 job and is now looking for more work/life balance. Someone with a great skill set who has wonderful vendor relationships.

Hourly $45 an hour, DOE + a bonus to help cover your health insurance costs. As well as paid vacation, paid sick days and paid holidays.

Please have your Covid vaccines and booster to be considered.

This fabulous and loving family of 6 is looking for a part time Family Assistant who can be an extended family member. You will be comfortable working 20 hours a week, and be excited that some weeks will be 100% childcare and some weeks will be 100% housekeeping/family assistant. Some of the duties will include; potty training, laundry, kitchen cleanup, closet organization, food prep, make beds and tidy kids room, bath time and kid bedtime. The ideal candidate must be fluent in English, self starter, CPR trained, 1-2 years minimum experience with children 2 and older and be willing to work at least 1-2 weekend nights a month watching all 4 children. You will also love to run errands, grocery shopping and shopping at farmer’s markets, help with kids drop off and pick them up to sport practices and events, and have a Valid Passport to travel out of the country for family trips. If this is the perfect job for you, I want to hear from you. Please reach out ASAP.

elizabeth@thehelpcompany.com

Looking for a full time personal assistant to take charge of the house! Kids, staff, scheduling, travel, errands, shopping , pets, gift and anything else that may come up. Flexibility, humor, and intelligence is key. Some overnights when the family is away. Pay is $20 per hour. Send us your resumes!

Looking for a youthful, organized and fashion forward personal assistant with strong executive assistant skills. Must be tech savvy, LOVE cats, and be able to go between CEO’s home and office. Looking for someone who has strong writing skills. Hours are 9-5 with some flexibility incredible benefits – Salary DOE

We are looking for the most polished and savvy assistant to support an A-list actor. He has a production office and many moving pieces at all times so it is essential that you love to multitask. He will be traveling for various projects in the upcoming year and will need you to accompany him. If you have an extremely flexible schedule and love to be on the go, this will be a great opportunity for you. You should always be 5 steps ahead of the game and always have at least 3 back up plans. You are a great team player and are able to collaborate with a team as well as be a leader to ensure everything that needs to get done will happen without a glitch. Even if there is a chaotic moment, your boss will never notice as you are the most even keeled person that does not get frazzled in high pressure situations. 

You should be college educated and have previous on set experience. The ideal candidate has worked at a top tier talent agency, studio or production company. This is for the ultimate professional that can roll calls, schedule complex travel itineraries and preplan holiday gifts in their sleep! You will be carrying multiple cell phones, acting as his liaison to everyone in his world (agents, manager, family members,) and must always understand everything that is going on in his business. You must be very kind and be an incredible representative of your boss. Your purpose is to help this A-lister be focused on his career.  Must have 3-5+ years experience as an assistant. An amazing opportunity for an incredible person!!