One of our favorite clients needs a 2nd assistant to help their House Manager/Personal Assistant. This is a wonderful entry role for an assistant or former family assistant/nanny with 1-2 years of experience who would love to learn from a seasoned professional. The HM/PA will continue to manage the home and family’s needs, you will be there to support her and take charge of important to do lists! Please LOVE DOGS and CATS as you will be tasked with watching the beloved family pets when the family travel, and be the trusted pet and housesitter.

You will work under this wonderful manager and be able to take direction, be helpful, not have an ego and relay important information on a daily basis. This is a team environment, you will support the HM and also the Principals who are busy working. Their two teenagers are in school all day, but please enjoy being in a family environment.

This is a great opportunity for someone who is a go getter, someone who takes direction well, likes being on the move, is helpful and someone who can see an issue and report it to the house manager for resolution. Someone who is organized and can stay on top of what is requested of them! This job does not require executive decision making, as everything will go through House Manager but rather teamwork. Looking for someone who is kind, a joy to work with and someone who takes pride in their work.

You must be tech savvy, take pride in your work, and have a great reference from your last position.

This is typically a Monday-Friday position, and you will rarely work more than 40 hours a week. Most weeks, you will work Monday-Thursday in the house, and on Fridays be able to WFH/run errands/be on call to come to the house if needed. When the family is on vacation, and this can be for 1-2 months at a time, you will be in charge of the pets and house, you must be comfortable staying over for long stretches in their cozy home.

*Must be fully vaccinated + boosted (or have your booster appointment set,) for Covid to be considered!*

Competitive salary + paid sick days, paid vacation and paid holidays offered.

Duties include:
Update Family contacts
Create inventory lists on Excel
Sync Family Calendars on iCal
Run errands
Gas up Family Cars
Post Office/ UPS/FedEx
Coffee Runs
Meeting vendors at scheduled appointments
Keeping an eye on the property for any repairs that need to be handled
Maintaining open correspondence with the House Manager/Assistant on a daily basis
Stocking the home
Grocery Runs
Returns
Scan invoices/ keep track of receipts
Organizational projects

The Principal seeks an experienced, dedicated, and highly-discreet Executive/Personal Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

You will provide white glove service and also assist the decades long interior designer to get the Principal moved from Malibu back to NYC.

Schedule will be Monday-Friday, will flexibility needed to work long days.

We’re looking for a candidate with the following qualifications: 
 
• Communicates with principal and delivers project progress reports.
• Incredible attention to detail and a lovely personality that can manage small and big projects with grace
• Able to source local licensed trades, ie; contractors, plumbers, electricians, movers, as well as secure and climate controlled storage facilities.
• Collect proposals and bids for jobs related to the move.
• Develops and adheres to the budget, timeline, and in-house expenditures
• Collaborates with NY team.
• Develop a schedule for domestic staff, collect and submit weekly timesheets and send to NYC accounting dept. 
• Proactive approach to problem-solving.
• Tech Savvy with ability to multitask.
• Strong time-management and organization skills.

Hourly rate is totally DOE – we need an Assistant or House Manager with at least 5-10 years of experience working for HNW Clients, who have managed an extensive move and understand a formal household.

Fully vaccinated for Covid + boosted candidates only please.

Ready to hire asap, this position will last through the end of April 2022.

Seeking super solid, highly capable, organized, energetic, right-hand to support Principle and help manage all facets of a busy personal and professional life in the Santa Ynez area.

This position is a Personal Assistant role with a heavy focus on home and family life organization and management. The core focus and responsibilities include: scheduling, organizing travel and trips, helping with day-to-day home operations, assisting the principle, and leading a personal staff based out of a primary residence. This is a very dynamic and demanding job with lots of responsibility and potential.

The ideal candidate should have a very strong work-ethic and innate drive for excellence and leadership. This is a full-support role that requires adaptability, flexibility, reliability, trust and a hospitality/service-oriented mindset. To succeed, the ideal candidate must thrive in a personal concierge-style role and must be a natural problem-solver, enjoy coordination and logistics, leading teammates, working independently at times, and taking direction from others who can provide training, insight and guidance.

The ideal Personal Assistant is someone who can do all of the above with a great sense of humor while getting along with all types of people and personalities, and who fulfills their responsibilities – and more importantly, resolves problems – with ease, grace and humility. The Personal Assistant is the core member of the Principle’s team and is the one person that everyone can go to and rely on to get the job done.

The work environment is professional yet casual and is centered at the Principle’s home in the greater Santa Barbara, CA area. Time will also be spent in LA or traveling domestically and internationally; thus, having a highly adaptable schedule is a must as this role requires total flexibility to move about as needed. Extensive travel will be required in the years ahead.

We are seeking a long-term addition to the team who wants to be surrounded with incredible people working at the highest level. This is a full-time position with compensation based on experience, plus benefits.

We are open to a candidate who wants to relocate! Please have your Covid vaccines.

We are looking for a polished, articulate, and sophisticated assistant for a private family office. Someone with an art history background or art gallery experience. The principal is not looking for anyone who is an artist as that would be a conflict of interest. The office is beautiful, and everyone is well educated, so it is a wonderful place to work. Looking for someone with a bachelor’s degree ( art history degree even better!) from a top university and 5 years of executive and personal assistant experience and an art background is a plus . Must be proficient on mac and have knowledge of word and excel programs. Responsibilities include managing travel, phones, errands, staff, accounting, properties and office. There are great benefits and there is paid vacation but the candidate must be ok with no travel during Christmas and New Years or the weekend of Thanksgiving as that is the busy season for this client!
Competitive hourly rate and benefits depending on if you want part time or full time.

We are looking for a polished, articulate, and sophisticated assistant for a private family office. The office is beautiful, and everyone is well educated, so it is a wonderful place to work. Looking for someone with a bachelor’s degree from a top university and 3-5 years of executive and personal assistant experience . Must be proficient on mac, and have knowledge of word and excel programs. Responsibilities include managing travel, phones, errands, staff, accounting, properties and office. There are great benefits and there is paid vacation but the candidate must be ok with no travel during Christmas and new years or the weekend of thanksgiving as that is the busy season for this client!

Brilliant West side Physician is looking for a Personal Assistant to work 20 hours per week.  Candidates must be tech savvy, have a squeaky clean background (with impeccable driving record), and be willing to help out wherever help is needed.  We are looking for individuals with long track records of stability in past positions.  This position could grow to full time in the near future. Please let us know if you are interested.  Thank you!

We are looking for a part time assistant who is flexible with their schedule. It would be great if you have another part time position as the hours will fluctuate week to week. Our client needs help with scheduling, keeping her computer sync’d and updated, manage correspondence, is sharp and happy to run errands. You must be polished and a great gatekeeper as you will be speaking on her behalf to various charities, CEOs and politicians.

A successful creative producer is in need of a wonderful PA to manage his day-to-day needs as well as occasional support to his wife and adorable puppy. He does have an EA that handles the business parts so you will be the manager of everything personal. You must have an even keeled personality. Nothing gets you ruffled and you are extremely efficient. This is will be a combination of working out of the home office, running errands and some remote work from your own home. Please have excellent MAC knowledge, expertise in Microsoft suite (calling all Excel lovers!) and a knack for organization. Ideally, you have experience setting up organizational systems. From syncing everything in the iCloud to scanning all receipts to creating a holiday gift list and overhauling a garage. It would be wonderful if you enjoy cooking. This is certainly a JANE OF ALL TRADES position; no task is too big or too small! You should be able to problem solve in a pinch. As you will be in their home it is essential that you understand how to read the room. Clients walk in and out of the home all day so while this is a very personal job, you must be comfortable in a bustling environment. This is a new position and will start part time with the potential to turn full time. Depending on your experience, this is a $25/hour position. Wonderful opportunity have an appreciate boss and work in an inspiring environment!

You will be working in a gorgeous home in Beverly Hills. Your main position will be to organize the bills, calendar (outlook), (google calendar) Needs someone who is highly computer proficient. You will deal with the travel, and handling the travel for a large group including nannies, children, and other staff. YOu need to have thick skin, 24/7. You might work 10 days at a stretch. This is for a top top notch executive assistant who will work with the bookkeeper, and the estate manager.