One of our favorite clients needs a 2nd assistant to help their House Manager/Personal Assistant. This is a wonderful entry role for an assistant or former family assistant/nanny with 1-2 years of experience who would love to learn from a seasoned professional. The HM/PA will continue to manage the home and family’s needs, you will be there to support her and take charge of important to do lists! Please LOVE DOGS and CATS as you will be tasked with watching the beloved family pets when the family travel, and be the trusted pet and housesitter.

You will work under this wonderful manager and be able to take direction, be helpful, not have an ego and relay important information on a daily basis. This is a team environment, you will support the HM and also the Principals who are busy working. Their two teenagers are in school all day, but please enjoy being in a family environment.

This is a great opportunity for someone who is a go getter, someone who takes direction well, likes being on the move, is helpful and someone who can see an issue and report it to the house manager for resolution. Someone who is organized and can stay on top of what is requested of them! This job does not require executive decision making, as everything will go through House Manager but rather teamwork. Looking for someone who is kind, a joy to work with and someone who takes pride in their work.

You must be tech savvy, take pride in your work, and have a great reference from your last position.

This is typically a Monday-Friday position, and you will rarely work more than 40 hours a week. Most weeks, you will work Monday-Thursday in the house, and on Fridays be able to WFH/run errands/be on call to come to the house if needed. When the family is on vacation, and this can be for 1-2 months at a time, you will be in charge of the pets and house, you must be comfortable staying over for long stretches in their cozy home.

*Must be fully vaccinated + boosted (or have your booster appointment set,) for Covid to be considered!*

Competitive salary + paid sick days, paid vacation and paid holidays offered.

Duties include:
Update Family contacts
Create inventory lists on Excel
Sync Family Calendars on iCal
Run errands
Gas up Family Cars
Post Office/ UPS/FedEx
Coffee Runs
Meeting vendors at scheduled appointments
Keeping an eye on the property for any repairs that need to be handled
Maintaining open correspondence with the House Manager/Assistant on a daily basis
Stocking the home
Grocery Runs
Returns
Scan invoices/ keep track of receipts
Organizational projects

The Principal seeks an experienced, dedicated, and highly-discreet Executive/Personal Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

You will provide white glove service and also assist the decades long interior designer to get the Principal moved from Malibu back to NYC.

Schedule will be Monday-Friday, will flexibility needed to work long days.

We’re looking for a candidate with the following qualifications: 
 
• Communicates with principal and delivers project progress reports.
• Incredible attention to detail and a lovely personality that can manage small and big projects with grace
• Able to source local licensed trades, ie; contractors, plumbers, electricians, movers, as well as secure and climate controlled storage facilities.
• Collect proposals and bids for jobs related to the move.
• Develops and adheres to the budget, timeline, and in-house expenditures
• Collaborates with NY team.
• Develop a schedule for domestic staff, collect and submit weekly timesheets and send to NYC accounting dept. 
• Proactive approach to problem-solving.
• Tech Savvy with ability to multitask.
• Strong time-management and organization skills.

Hourly rate is totally DOE – we need an Assistant or House Manager with at least 5-10 years of experience working for HNW Clients, who have managed an extensive move and understand a formal household.

Fully vaccinated for Covid + boosted candidates only please.

Ready to hire asap, this position will last through the end of April 2022.

Seeking super solid, highly capable, organized, energetic, right-hand to support Principle and help manage all facets of a busy personal and professional life in the Santa Ynez area.

This position is a Personal Assistant role with a heavy focus on home and family life organization and management. The core focus and responsibilities include: scheduling, organizing travel and trips, helping with day-to-day home operations, assisting the principle, and leading a personal staff based out of a primary residence. This is a very dynamic and demanding job with lots of responsibility and potential.

The ideal candidate should have a very strong work-ethic and innate drive for excellence and leadership. This is a full-support role that requires adaptability, flexibility, reliability, trust and a hospitality/service-oriented mindset. To succeed, the ideal candidate must thrive in a personal concierge-style role and must be a natural problem-solver, enjoy coordination and logistics, leading teammates, working independently at times, and taking direction from others who can provide training, insight and guidance.

The ideal Personal Assistant is someone who can do all of the above with a great sense of humor while getting along with all types of people and personalities, and who fulfills their responsibilities – and more importantly, resolves problems – with ease, grace and humility. The Personal Assistant is the core member of the Principle’s team and is the one person that everyone can go to and rely on to get the job done.

The work environment is professional yet casual and is centered at the Principle’s home in the greater Santa Barbara, CA area. Time will also be spent in LA or traveling domestically and internationally; thus, having a highly adaptable schedule is a must as this role requires total flexibility to move about as needed. Extensive travel will be required in the years ahead.

We are seeking a long-term addition to the team who wants to be surrounded with incredible people working at the highest level. This is a full-time position with compensation based on experience, plus benefits.

We are open to a candidate who wants to relocate! Please have your Covid vaccines.

We are looking for a polished, articulate, and sophisticated assistant for a private family office. Someone with an art history background or art gallery experience. The principal is not looking for anyone who is an artist as that would be a conflict of interest. The office is beautiful, and everyone is well educated, so it is a wonderful place to work. Looking for someone with a bachelor’s degree ( art history degree even better!) from a top university and 5 years of executive and personal assistant experience and an art background is a plus . Must be proficient on mac and have knowledge of word and excel programs. Responsibilities include managing travel, phones, errands, staff, accounting, properties and office. There are great benefits and there is paid vacation but the candidate must be ok with no travel during Christmas and New Years or the weekend of Thanksgiving as that is the busy season for this client!
Competitive hourly rate and benefits depending on if you want part time or full time.

Job Description: Family Personal Assistant

The well-educated, aesthetically minded, obsessively organized candidate will be responsible for the supplemental enrichment and education of two children and the assisting in the smooth operation of our residence. Candidate will manage the children’s priorities in the areas of education, philanthropy, and personal growth and enrichment. The candidate will also serve as back up for the House Manager in areas of household operation and staff oversight.

Key Responsibilities:
CHILDREN
¥ Provide a safe, caring, nurturing and stimulating environment in which the children thrive and develop
¥ Ensure children have well rounded interests, good manners, etiquette, strong character and leadership skills
¥ Plan and coordinate children’s activities for the family calendar, including all school, tutoring, doctors’ visits, social activities, playdates, vacation and after school and weekend extracurricular schedules (using MS Outlook)
¥ Set academic and personal goals and productively discipline when needed
¥ Develop and manage a process to ensure family participation in education and philanthropic initiatives, community service programs, the arts, cooking and athletics
¥ Ensure children are achieving “A” grade level work (when possible) and provide regular updates on grades, assignments and quiz/test scores
¥ Assist with homework and foster an environment focused on commitment to learning and enrichment
¥ Encourage reading for enrichment and assist in book selection
¥ Proactively plan and encourage social and enrichment activities for weekends and after school
¥ Coordinate cost appropriate events/children’s events (menus, decor, extra staffing when necessary, invitations, rentals)

HOUSHOLD/ORGANIZATION
¥ Provide backup coverage for the House Manager in all areas of household organization and calendar management. Responsibilities include:
o Maintain responsibilities and complete special projects for household functions including: library catalog, equipment manuals, and inventory databases.
o Ensure movies are installed in home entertainment systems
o Plan, organize, and occasionally cook for family meals
o Occasionally prepare appetizers and drinks for at-home business meetings
o Assist in ensure timely timesheet signatures each week by house staff
o Assist in scheduling staff appropriately for nights and weekends
¥ Work with the housekeeper to ensure children’s items are organized and inventoried (closets, books, sports equipment, etc.)
¥ Purchase household items, equipment, school supplies and supplies for school projects as necessary
¥ Maintain integrity of household art and items in conjunction with all staff members
¥ Answer phone and door according to service standards. Take accurate messages

ADMINISTRATIVE
¥ Administrative Support at home for Principal as needed
¥ Communicate and proactively manage all children’s activities and appointments with Principal’s Scheduling Assistant in a thorough and timely manner
¥ Act as liaison with corporate support staff as required
¥ Open, sort and prioritize mail in conjunction with House Manager. Obtain mail regarding children’s activities, parties, events and communicate dates and information to Scheduling Assistant
¥ Send or help children send invitation RSVPs, thank you notes, and other important documents to the appropriate parties in a timely manner
¥ Keep receipts and administer timely expense reports monthly
¥ Prepare for family trips and personal travel (assist in destination selection, develop programs to educate kids on cultures and customs, develop and have budget approved, book travel as needed)

KEY CHARACTERISTICS
¥ Unyielding willingness to be helpful
¥ Ability to problem solve with can-do attitude and little guidance
¥ Excellent judgment
¥ Strong character, ethics and integrity
¥ Commitment to lifelong learning
¥ Razor sharp eye for detail and organization

KEY SKILLS
¥ Service orientation at highest level of attentiveness
¥ Strong social skills and personnel management skills
¥ Computer skills (internet/email/Microsoft word/Microsoft Excel/Microsoft Outlook/Mac or PC)
¥ Supervisory and negotiating skills
¥ Bi-lingual a plus

QUALITIFCATIONS:
¥ Experience and interest in working with teenage children
¥ College degree from a high quality educational institution is required (math or science interest is preferred)
¥ Demonstrable academic achievement
¥ Experience and interest in the fine arts, service, philanthropy and/or architecture
¥ Knowledge of emergency procedures is helpful
¥ Schedule must be flexible for evening or weekend work and be willing to stay overnight on occasion

We are looking for the most detail oriented personal assistant who takes pride in keeping their boss organized and happy. The ideal candidate is a college graduate with a sense of fashion, excellent written and oral communication, thick skin and an eye for detail. You will be working out of a home office coordinating with this Gentleman’s business and domestic team. As the job is more demanding when he is in LA, you should be comfortable with a flexible schedule. Everything from keeping track of meetings, travel itineraries, planning events to trouble shooting an iphone. We are hoping you are very tech savvy and up to date on all of the trending restaurants and trends. This is the perfect job for someone who is super flexible, has no ego, is a college graduate, can keep up with a super fast pace and thick skin – you can not take things personally. Salary is DOE.

Please let us know why you are the perfect person for this job!

We have an elderly high profile client who is now sick who needs someone to handle his personal incoming mail, his fan mail, and someone who can monitor his meds. The meds change every day as he is on dialysis. You will be handling the medicare and be on top of the meds.
They are on PC and they would like someone who is on today’s technology. He dictates notes, and they use ebay. 7 hours/ $25 per hour.

We have a wonderful busy Philanthropic family in Laguna Beach that has so many irons in the fire. We would love someone that has interest in non-profit as this is the main thrust of the family. The assistant that has been with her for 6 years has been her right hand. The calendar is extremely challenging – they use google task list and Google calendar. You will act as the gate keeper, the calendar keeper, the event coordinator, the liaison between the husbands office and the home, the scheduler of all the meetings, and the glue that keeps the home together. You have great negotiating skills, as you will handle the events and vendors. We want someone friendly, and kind and big hearted. We would like someone that will work Monday – Friday. the hours will be 9-5. There are errands, possible run the dog to the vet and other assorted duties. You are uber-organized, and enjoy bookkeeping and can use Quickbooks! This is a lovely wonderful philanthropic family. They also started a phenomenal food company that funds the charity! So brilliant! There is an operating account for the house. You can handle the travel and the research. We are looking for a confident person that can provide a great foundation and you want a wonderful place to work!

You must be college educated, know Quickbooks, be loyal, smart, and have wonderful references.