Do you want to work with the most loyal and wonderful team? This is the ultimate Personal Assistant Job – and only qualified candidates will be submitted.

Client currently has an incredible Executive Assistant who handles both personal and executive duties. We’d like to find someone who will be able to take over the personal assistant side and work closely and support the current assistant. The new Personal Assistant’s focus will be on the household so the current Assistant can focus on their Executive Assistant duties. Here is what we’re looking for, as well as details about the job:

What we’re looking for:
-At least three years’ experience with UHNWI/Celebrity
-Proven longevity in recent positions
-Flexible mindset and a passion for making logistics easy for a high profile person trying to live a down to earth life
-Very tech savvy. Comfortable with Zoom, Outlook, Word, Google Suite, Apple products (especially Apple TV). Shared assistant to do list is on Asana platform.
-Excellent communication skills
-Very organized
-Someone who will bring a positive, can do attitude to the job
-Important that the person is able to discreetly get their work done when client is home or has guests. The client has a large group of friends, and we need someone who will be able to maintain a professional relationship in social situations.
-Proactive. Current assistant is excited to have someone come in with new/creative ideas on how to improve current systems
-Must be fully vaccinated and comfortable with following company COVID protocols.
-Excited and able to be part of a team. Will be working closely with the client’s Executive Assistant, two housekeepers, and maintenance person.
-Experience booking both commercial and private travel.

Job Details:
-Will be in charge of keeping products up to date and working with our IT and AV teams.
-Great team player. No task is too small.
-Will be able to sometimes split the work day between working from home and working in the client’s home.
-Some weekend and after hours work and communication should be expected.
-Assist with multiple properties in Newport Beach, Malibu, and Los Angeles. Making sure personal items are stocked and organized at all properties.
-Help manage art program with current assistant via FileMaker program. There is already an art advisor in place, but assistants will be in charge of tracking art, getting approval on invoices, and sending to business office to insure. Not an issue if applicant doesn’t have prior experience with art management – must be willing to learn and have experience learning new systems quickly
-There are two very friendly Labradors. Will be in charge of keeping track of needed vaccinations, appointments, stocking food at the properties, grooming, etc.
-Assist with packing for press trips and vacations.
-Coordinate with maintenance person and vendors on repairs
-Assist with gifting for birthdays, holidays, etc
-Assist with planning small and big events
-Create household handbook for all properties

Client is offering a COMPETITIVE SALARY (DOE) with PPO health insurance, 2 weeks paid time off, sick days, and a retirement account that kicks in after the first year.

Seeking the ultimate Right Hand Executive Assistant! Your new boss is one of the nicest and most talented Executives out there. He’s had some major success, but is still growing his business and has many years of excitement ahead. We are looking for a savvy Executive Assistant who is excited to partner with their boss and get to help support some decade defining artists as they hit the market.

You are the EA who anticipates your bosses needs, prioritizes his calls, knows when to interrupts a meeting and makes something that might be impossible, possible. You love making a day seamless and pride yourself on your organizational skills and top notch communication. You double and triple check everything and understand why it’s important to have zero spelling errors and a grammatically correct thank you note.

The ideal candidate has at least 10+ years of Senior Executive Assistant level experience within the music industry/entertainment. Please be confident with all Apple products, Microsoft Office, Google Suite, booking complex travel, landing last minute restaurant reservations, preparing Holiday Gift Operations, and being the ultimate gatekeeper. You are just as comfortable working in a home office as a business office and can be flexible going between both. You can travel as needed, but it will not be frequent and you will have notice.

Most days will be Monday-Friday, 9am-6/7pm, we do need someone flexible who can handle things as they pop up on weekends but your boss wants someone who can handle most of the work load during the week so you can have a life.

Salary is DOE + health insurance + 10 days of PTO + holidays off + 2 weeks at the end of the years off and paid when the Music Industry takes a break.

Please be Fully Vaccinated for Covid.

We are looking for a career PA who is proactive and takes initiative. You enjoy working on an Estate staff and are very dedicated to your work. We would like to see that you have at least 2-3+ years working as a PA in a private home. Please be able to work with various personalities and treat everyone as they are a guest at a the Bel Air Hotel. This is a fine estate and they are hoping to keeping it running with white glove service! This client is ready to interview and hire ASAP! Current assistant is retiring after a wonderful 3 years in the position.

Monday through Friday, 9.00am until 5.00pm, times might vary, some weekends might be required.‬

Salary is totally DOE + PTO (no health insurance):

Seeking:
– Responsible
– Reliable
– Discrete
– Tech savvy
– Professional
– Experienced in private homes
Job duties:
– Calendars – personal & kids
– Making & organizing appointments
– Working with house manager and house staff
– Organize files, filing
– Receiving packages and mail
– Returns (packages/clothing)
– Running errands of all kinds
– Responding to phone calls & emails
– Booking reservations (restaurants, hotels, travel)
– Maintaining, creating daily, weekly and monthly schedules
– Reminding of important dates and meetings
– Helping to prep meetings
– Researching
– Personal deliveries

Must be double vaccinated for Covid + boosted to be considered, or at least able to get boosted asap. This household is pro vaccines, please be willing and also happy to get a flu shot yearly.

Couple in Brentwood is looking for a fully vaccinated ( with booster).
Family Assistant / House Manager
Duties include: Scheduling home maintenance , repairs , vendors and supervising staff.
Household bills and admin duties at the home 
Arranging appointments for the principals
Manage any projects going on at the house
Excel spreadsheet of expenses
Enter all receipts into Expensify and submit every Friday to business office.
Bring trash bins in from street every week
Supervising other staff if needed
Clean dishes/load dishwasher and unload dishwasher if full.
Drive principals to appointments and/or airport  
Tidy up house. Fold blankets, fluff pillows, pick up dog toys, kids toys, etc.  
Shopping for food, supplies and other requested items.
Running errands – tennis racket adjustments, dry cleaner, car cleaning, etc.
Bring dog to the vet when/if needed
flexible to do Dog and house-sitting when principals are out of town.
Assist with concierge reservations, etc. for principals and clients of wife’s travel business.
Be available for events couple have at the house to assist with setup, breakdown and watching the dog.
During the three days of work be on call for tasks.
Schedule is Monday – Friday, 8 hours per day. Some nights or weekends you may be needed for events at the home
Family will pay on the books and can help with health. Most of the position is a come as needed , you won’t necessarily have to be there 8 hours a day even though you will be paid for 8 hours. Please reach out!

Helping with their the kids- scheduling, pick ups and drop offs at two different schools driving kids to activities. Light meal prep, Help with personal assistant duties and some house management… errands, target runs, market, gift buying , etc. In addition there is remodeling happening at the home and family needs help with overseeing the work on the backyard and pool, as well as some landscape and design renovation , etc.
We are looking for VERY TECH SAVVY since the entire family uses apps and Google Calendar to make the family train work. In addition some coordinating with mom’s executive assistant at work on the scheduling for the home and kids.

We would love a boots on the ground young lady that is detail oriented and organized. This is an entry level position and you will be doing the following!

JOB DESCRIPTION – Personal Assistant to high profile multi hyphenate actor, producer and writer. Based in LA, but may occasionally require domestic and international travel (a valid passport is required). This position is *not* remote and requires someone who has a car and is fully vaccinated and boosted.
In this role, you will be responsible for coordinating all of your boss’s personal schedule including doctors appointments for her and her family (including her two small children), creating calendars for the nannies and housekeeper schedules, and booking all classes and extracurricular activities for her children.

The assistant will be in charge of all house-related maintenance including managing and coordinating with all vendors including plumbers, carpenters, caterers, landscapers, contractors, home security, tree-trimmers, neighbors, swim instructors and various teachers and classes for the children. Assistant must be very self motivated about noticing problems in the house and taking care of them in a timely and cost-effective manner.

There are daily trips to post office, grocery store, dry cleaning, picking up tailoring, and dropping off gifts and packages around town, as well as traveling and communicating with boss’s business manager.

As her personal assistant, you need to be incredibly self motivated about accomplishing various personal tasks including house and car maintenance for the cars in the household (getting gas, oil changes, car washes, scheduling repairs and inspections).

The job includes daily opening of many packages and delivering items to various members of the household and all returns. You will be responsible for daily timely returns of packages and trips to fedex and UPS, including tracking all packages. You will be doing light kitchen tasks (making smoothies, sandwiches) and picking up food for the family regularly.

You will be managing an ever-changing calendar of events, working with many different players in your boss’s world. You will be setting calls and meetings, making dinner reservations, working with a stylist, setting up for fittings for major events, going to set with your boss when necessary, working closely with the social media manager, and shooting social media content, including setting up social media shoots and coordinating fashion looks several times a week.

You will working with the boss’s executive assistant to create itineraries for all travel (including flights, cars, greeters, housing, dinner and activity reservations for the family etc.), responding to requests for gifting and requests with PR, for boss to attend events, 

Assistant will be planning all aspects of events (including but not limited to birthday parties, family events, holiday parties etc.) and more. You will speak regularly with the boss’s Malibu house manager, business manager, and the teams of other high profile people, so a high level of professionalism, discretion and trust is absolutely necessary.  You should be tech-savvy and experienced using Google Suite, Microsoft Office etc.

The role is ever-changing, and requires someone who can adapt quickly and step into any and all sorts of roles. *The person must be extraordinarily detail-oriented but also quick and efficient. They must have a high social IQ and be able to “read the room”.*

Role requires a 2 year minimum and you must be able to work a very flexible schedule. Hours are generally 10AM-7PM Mon-Fri, but adjust daily based on need (ex: if you need to be at home or on set early / stay late, or if there are tasks that need to be completed that day). Weekend availability is necessary, but will change week to week (will never work more than 6 days in a row). Must love being around children, as you will be based out of your boss’s house. A love of fashion and adventurous palate is a plus.

25 to 30 an hour Includes healthcare + PTO.

This is a great job for a professional, proactive, thoughtful, person in Santa Barbara. You will be handling multiple homes, and keeping an extensive calendar and possibly doing some international travel. The family is wonderful! The benefits and salary are DOE. Please send us a cover and resume!

We are looking for someone who is hip and cool and has a minimum of 7 years experience.

We have an entrepreneur/designer/ lawyer that is looking for a right hand. The hours will be from 8 in the morning until 6 with some over time. You will be responsible for handling his schedule, his vacations, and his vendors. You will be copied on some legal documents, and likes to have a 2nd pair of eyes on his documents. The office is being redone, so you could be going to the design center for furniture and fabrics. Organization is extremely important – he is a quick thinker, and needs you to keep him in line. A gentle but forceful personality will be an asset. You will be guaranteed at least 40 hours a week. Health insurance could be negotiated.

NEW YORK: Personal/Family assistant needed for high end boutique owner! This is a hip single mom who needs an organized Personal Assistant who can also assist with childcare duties when her nanny is sick. You will be responsible for managing a staff of 6, including keeping track of their hours and paying them. There is also domestic and international travel involved to Paris when the client has to attend various events for her business. If you consider yourself to have an eye for fashion, love organizing and acting as a gatekeeper while working out of a home setting please send your resume! This is an amazing opportunity to work for a fun and successful female!

Schedule is M-F, 9-6p.

Salary DOE, $65,000.

Please send professional resumes to: nycjobs@thehelpcompany.com