ADMIN ASSISTANT NEEDED FOR FINANCE CEO IN THE PRESIDIO (SF)! $75k! Perfect for a college graduate 3-5 years out of school!

We are looking for a strong admin assistant to join a team of assistants for a CEO in the Presidio. This is an INCREDIBLE opportunity to work for one of the City’s most reputable companies. We are looking for a recent college graduate who is extremely organized and can manage a BUSY CEO’s ever changing calendar. You will also be responsible for booking his travel (JetSuitex/Chartered Flights depending on destination.)

College degree is required. Must have a minimum of 2 years recent, full time experience supporting a busy C Level Executive in the city. Must know Google Cal, Microsoft Suite, DropBox, and all Apple products.

This is a true administrative position. If you want to build a solid foundation to your career, this is the perfect opportunity.

Salary DOE, $75k plus full medical benefits and many other office perks of working at a successful company!

Schedule is M-F, 9a-6p, with on call hours when the principle is traveling.

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a polished, fashion forward EPA who loves scheduling, project management, problem solving and working with a wonderful team.

This is an incredible position for an experienced EPA who is looking for a career position. Please have a positive disposition and can-do attitude. We know you will be happy here as we have placed a few employees who have stayed and love this family! You will be based out of a sunny home office in Bel Air as was as travel to NYC and the Hamptons with your new boss.

Please have 5+ years of experience working for high profile and/or HNW individuals. It is of the utmost importance that you have a strong EQ and work well independently and on a team. Please have a college degree, and it would be wonderful if you have an art background.

You will be working with a lovely and kind Estate Manager with a warm disposition. The schedule is typically Monday-Friday, about 50 hours a week. This family offers a fantastic package of generous salary, wonderful health insurance and 401k.

This is a GO GO GO job! Everything from errands to shopping and more! Full time personal assistant for an incredibly busy Chief of House! Must have impeccable taste, incredible gifting skills and be able to get a reservation at all of the hot spots in town! You are not afraid to keep working through a problem until you get what your boss needs. Ideally, you have a personal shopping/styling background and a thick skin. You must be super flexible with your schedule, some days could be 8-10 hours, others 16 hours.

80k plus benefits. Great for a PA who has experience, and wants to commit long term to a client! You become family with this boss and will be her personal reminder system! Must have 3-5 years of PA experience supporting a high profile individual.

We are looking for an experienced driver for a Business man in the Hollywood Hills. The driver needs to be ready and in the client’s Maybach at 9 a.m. each morning. The driver will drive the client to his office located in Vernon. There may be personal or business errands needed. At 6 p.m. there is driving from the office in Vernon back to the home in Hollywood Hills and possible dinner meetings. Please reach out if you are interested. Please have 3-5 years of full time driving for a private family or individual with references.

Best Dog Walker PA Position EVER: Before reading any further — please note: we are ONLY accepting applicants who live in the Malibu/Oxnard area or the West Valley (near Malibu) and have professional experience both with animals and as a personal assistant. If that sounds like you — please read on! A wonderful couple in Malibu seeks a pet sitter/assistant. Candidates should LOOOOOOVE animals, be very organized and able to handle family assistant duties such as errands, organization, shipping, shopping etc … This is a 40 hour per week position that works primarily M-F from 9am to 5pm. The Principals travel approximately seven days per month — sometimes it’s a couple days at a time and sometimes they are away for a week at a time. They want the pet sitter/assistant to STAY AT THE HOUSE AND TAKE CARE OF THE ANIMALS while they are away. Two of the dogs are older and have health issues, so the new hire must be VERY comfortable giving medication and must be calm in a crisis. The pets are ADORED and very important. Pay is in the $25/range + $175/overnight on a week night or $200 if you stay over on a weekend, in addition to medical/dental/vision insurance, 401K, 2 weeks paid vacation, 6 paid sick days, 3 personal days + major holidays off with pay. This is an AMAZING opportunity for an experienced PET SITTER/assistant who lives near Malibu ONLY! We repeat: loving dogs will not be enough (your own or others) and a willingness to commute will not be enough. Candidates MUST live NEAR Malibu and have professional EXPERIENCE in both pet sitting and assisting. THANK YOU!

We are looking for someone who can work three days a week, (Monday, Wednesday, Friday) from 8:00 AM – 4:30 PM. Our client prefers someone with a Bachelor’s degree, who is well read and is polite. If you have an interest in art that would be a huge plus, but definitely not required. $30-35 an hour on payroll, DOE.

The ideal candidate will have 1-3 years of experience supporting a HNW client as a Personal Assistant in Formal Home. Please be tech savvy and have great problem solving skills. This is the perfect job for someone starting their own business or who has another part time role. We are looking for at least a 2-3 years commitment, ideally longer.

You understand how every detail matters when working in a private home and formal setting. You do refer your boss as Mrs. and respect the boundaries between your Principal and the staff. Many of the employees in this home have been here for years. If you understand how to “of service” and not take things personally, you will be a great fit.

Your time will mostly be in the home office, but you will also go to the family office close by to pick up mail and do occasional paperwork.

We are looking for a true Hybrid Executive and Personal Assistant for two founders of a startup.

The job will require some socially distanced in person work, but also allow the majority of tasks to be remote.

The two partners will require:

-Calendar Management
-Research Projects
-Travel Planning and Booking
-Event planning
-Tasks around the house (organizing, inventory, pet care, etc.)

Ideal candidate will be a local SF resident. You should have a college degree, and a minimum of 5 years recent full time experience working in a support role. Experience working in start ups, with a “no job is too small” mentality is ideal! This is an all hands on deck company and we want to find someone who will fit into the company culture!

Please send professional resumes to: sfjobs@thehelpcompany.com

Salary DOE. $90,000 plus medical, dental & vision benefits!

Executive and Personal Assistant

We are excited to help this lovely couple find a wonderful service individual that will wear a lot of hats. The couple has several business interests, and a few properties that can use some management. Their personal assistant has been with them for 30 years – so this is a loyal fabulous place to work. You will be working out of their office in the Marina instead of the house, but will be checking on the house weekly. Personal assistant duties will be required, as well as Executive and home management –

Administrative support for other business and personal needs
o Managing calendars and contacts
o General organization
o Maintaining files
o Mailing, packaging and shipping as needed
o Maintaining Supplies
o Coordinating suppliers and vendors
o Scheduling
o Coordinate off-site meetings
o Processing returns and refunds for any requested items/materials
o Running errands, including shopping 
o Manage petty cash
o Technical support (all computer & software issues)
o Other tasks typical of administrative support
 
Home
o Support all home related issues as directed
o Household staff
o Research and interview domestic candidates
o Oversee household staff payment
o Maintaining household supplies
o Oversee repair and maintenance projects
 Sourcing contractors and maintaining vendor/contractors list
 Scheduling and meeting service providers
o Supporting dinners and parties
o Special projects as needed

Other duties as specified and considered typical for this position
 
Requirements
 
• Proficient in the programs necessary to perform the duties of the position: All Microsoft Office Suite applications, IOS specifically used by the family. 
• Outstanding organizational and time management skills
• Excellent interpersonal and communications skills
• Ability to multitask and prioritize daily work
• Flexible work schedule
• Must have own transportation

Not Required
• Bilingual in Spanish 

Salary & Benefits
• Commensurate with duties but generous!
•  Monthly stipend for benefits

We would appreciate that you not apply if you have not demonstrated loyalty, if you do not have a college degree, if you are not a self starter!

High Profile Couple in the Entertainment Industry looking for a seasoned Executive and Personal Assistant to manage all aspects of their busy lives. You must have at least 5+ years of recent EA/PA experience, be familiar with catering 24/7 to busy individuals, respect professional boundaries, be an incredible liaison/gatekeeper/communicator and be incredibly discreet. You have wonderful research skills and love a challenge. Your new bosses are wonderful, and have high profile careers and love their family – your job is to be hyper organized so they can be their best creatively at work, and be present when at home.

Candidate will be the sole assistant for both individuals, again, you must be hyper organized and very tech savvy! Experience with Google Docs, Social Media, Smart Home Technology, and more.

*Must be comfortable with cats*

*Manage estate.

*Must be highly organized, detail oriented and discreet.

*Candidate will act as the point person to agents, publicists, business manager, production and legal team.

*Responsibilities include but are not limited to – heavy/ever changing calendar management, vacation planning, business travel, gift giving, hiring staff, event planning, errands when needed. Assist on set as needed. Familiar with posting on Instagram and Twitter.

*Driver’s license with clean driving record and reliable transportation is a must.

*Confidentiality is KEY in this role.

*Looking for someone to work a long term position and loves being the right & left hands!

*Must have excellent references and be able to hit the ground running ASAP!

*Competitive Salary + Blue Cross PPO insurance, mileage reimbursement, paid vacation, paid sick days, 7 paid holidays.

Refined wonderful business woman is in need of a polished PA/EA to run her world and be her right hand working out of her home in Bel Air. You must have GLOWING LONG TERM REFERENCES, great etiquette and fantastic computer skills. The schedule will be about 11-7 with some flexibility. You must be a self starter and able to keep up with a fast paced environment. This Diplomat lives with her husband, no pets! Please have a lovely demeanor and the desire to commit long term to this position! We would love someone with good common sense, who can use a crystal ball 🙂 and a true service attitude!