The most lovely retired Entertainment Executive is looking for a sharp, polished, organized and computer savvy EA to work with her in a gorgeous home office. The current EA is leaving after a wonderful 8 years to focus on her family.

This is truly a wonderful home where everyone is happy and respected. Please have at least 10+ years of experience in a home office as an EA with long term references. You will be in charge of: scheduling, travel, events, research, commercial property management, concert bookings, household management and interfacing with adorable Grandchildren who come to visit!

Ideally, this is a 2 or 3 days per week schedule, from 8:30am-4:30pm and the ability to stay late when needed and for events.

This position is on the books and paid hourly.

Coolest and most down to earth couple seeks an organized creative and sophisticated Personal Assistant. We would love to see that you are tech savvy, bright, and have 1-2 years of experience as an assistant. You should have excellent communication skills, verbal and written as well as a love of organization. You will work in a beautiful home office and support a husband/wife team.

Please be fluent with all MAC products, Microsoft Suite, Dropbox and smart home technology.

This is an amazing entry level position where you learn so much! Monday-Friday, 10am-6pm, 40k a year and health insurance.

The ideal person has a year of PA or EA experience to a very busy creative executive and is college educated.

We would love if you can start in the next couple of weeks!

Wonderful Lady and a great team environment! The schedule is a dream, 8am-4pm, Monday-Friday and you will be working under a great Estate Manager. Salary is 85-90k!

1. Correspondence – Frequent emailing and written correspondence working with Mrs. and on her behalf, and also internally with staff
a. Dictation – Must be able to type at least 65 wpm and take dictation
2. Scheduling/maintenance of Mrs. personal and social appointments/calendar
3. Travel – Coordinating of extensive travel itineraries abroad and other
4. Online ordering on behalf of both Mrs. and the house
5. Special projects (out of office)
6. Mexico – frequent correspondence with Estate Manager, keeping Mrs. up to date in all ongoing operations and maintenance
7. Communications – Acts as a liaison between Mrs. and others while maintaining tact and discretion
8. Mrs.’ medical – maintain files of all pertinent medical records, diary necessary follow up appointments, etc.
9. Proficient in Microsoft Office
a. Outlook – Email and scheduling on behalf of the house and Mrs.
b. Excel – Preparation of spreadsheets as needed
c. Word – Drafting correspondence on the family’s behalf to staff, friends, vendors, etc.
10. Hospitality – Greet guests and scheduled appointments as they arrive to the home, notifying Mrs. of their arrival
11. Research – Various topics as requested by Mrs.
12. Assistant Manage the estate as requested by Mrs. and the Estate Manager
13. Thanksgiving/Christmas
a. Order hams/turkeys and chocolates for friends, staff and vendors specified
b. Order Christmas gifts, working with Mrs. to select
c. Assist Mrs. with various Christmas cards
14. Organization – Create gift, Christmas and miscellaneous binders for reference guides, as well as updates the Red Book of contacts annually
15. Office supplies

We are searching for a top notch organized Personal Assistant for a fabulous fashion entrepreneur!  Your job as the Assistant is to provide support to the family and the Estate Manager. As the personal assistant, you will keep and schedule a busy calendar, liaise with the family office, manage all the mail, and do all the family errands. You will help your boss with her work at the store and her other philanthropic work as well as helping the mom manage their 15 year old’s schedule, and school calendar.  There may be a chance, if both patents are traveling, to do an occasional over night. Your schedule is typically Monday – Friday 8:00 am- 6:00 p.m. with flexibility for evenings, weekends etc. Family prefers a candidate with a four year college degree with like experience and fantastic references. Family pays a competitive salary with overtime along with with fabulous benefits!

We are looking for an experienced PA to work for an Oscar nominated Film Producer.

This is a 24/7 mentality position. Some work will be remote, and then you will be expected to go to the Principals home/office a few times a week to make sure they are stocked with all necessities.

This is 95% Personal, and 5% Admin. You will be asked to run local errands, manage two calendars, as well as do basic administrative tasks.

Must have a minimum of 4 years full time recent experience working as a Personal Assistant for a High Profile Individual.

Salary $90k.

Please send professional resumes to: nycjobs@thehelpcompany.com

A high profile client is seeking a dedicated and polished personal assistant/ house manager to assist in organizing their home and her career in Hollywood. This will entail, calendar, some help with social media and communication. provide admin support, help oversee the property and help with any outside vendors as well as a housekeeper. You must be well spoken, have a college degree, and a calm and professional demeanor.
Salary: DOE

They are looking for a motivated individual who values confidentiality and has a few years of experience, ideally working in a household setting for C-Level Executives or someone in the spotlight.

The salary is commensurate with experience + strong benefits package.
You Have:

2-5 years of Personal Assistant or Household Manager experience for a high profile individual
Proficiency in scheduling and Google Suite
Handle confidential information in a discreet manner
Exceptional organizational and time management skills
Ability to work in a high-level environment
Professional and proactive
Excellent written and verbal communication skills
Please submit your resume for consideration!

We do require references and a clean social media account!

Private family based in the Upper East Side seeks a professional and capable Executive Personal Assistant to assist with home office operations and day to day responsibilities. The position will require the candidate to travel to their secondary residence in Long Island as needed. The ideal candidate is organized, detail-oriented, and personable. The candidate must be adaptable and able to work well under pressure.

Other responsibilities include but are not limited to:

Managing an ever-changing calendar, prioritizing and facilitating appointments across multiple time zones for all family members. Coordinating domestic and international travel for the Principal. Managing finances including budgetary analysis, expense reporting, and balancing accounts in Quickbooks. Handling all logistics associated with meetings, appointments and conferences, etc.. Anticipating incoming emails and phone calls with proper call screening, forwarding, and message taking. Coordinating communication with other household staff to ensure operations run smoothly. Handling all correspondence and supervision of vendors. Organizing and maintaining company files. Additional general Executive Personal Assistant duties upon request; constant need for overriding flexibility and exceeding expectations. Help oversee teenage son as needed, acting as a friendly face in home to help with homework or bring to appointments
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This position consists of a five-day workweek of Monday through Friday, roughly 8:30am to 6:30pm with flexibility and a willingness to work additional hours upon request.

Please send professional resumes to: nycjobs@thehelpcompany.com

A successful creative producer is in need of a wonderful PA to manage his day-to-day needs as well as occasional support to his wife and adorable puppy and two cats. He does have a business Manager that handles the business parts so you will be the manager of everything personal and home. You must have an even keeled personality. Nothing gets you ruffled and you are extremely efficient. This is will be a combination of working out of the home office, running errands and some remote work from your own home. Please have excellent MAC knowledge, expertise in Microsoft suite (calling all Excel lovers!) and a knack for organization. Ideally, you have experience setting up organizational systems. From syncing everything in the iCloud to scanning all receipts to creating a holiday gift list and overhauling a garage. It would be wonderful if you enjoy cooking. This is certainly a JANE OF ALL TRADES position; no task is too big or too small! You should be able to problem solve in a pinch. As you will be in their home it is essential that you understand how to read the room. Clients walk in and out of the music studio where you will also work sometimes, so while this is a very personal job, you must be comfortable in a bustling environment. The current assistant is moving on after a great 5 years! This position can be PART or FULL time, all about them meeting the right person. Wonderful opportunity have an appreciate boss and work in an inspiring environment!

You will be the assistant to the Property Manager of a gorgeous property in North Malibu. We want someone smart, trustworthy and someone who takes initiative. There are kids at the property and an older parent so please be willing to pitch in and help on all fronts. You will be checking in with vendors and doing some light maintenance around the house. There will be food prep for the babies and some meal prep for the principal and his mom. There is some cleaning as well. Client pays on the books $35 per hour on the books, insurance stipend after a 3 month trial, hours are 1030- 730 Tuesday – Saturday. There is two weeks paid vacation, and sick days.
CLIENT PREFERS TO HIRE SOMEONE WHO IS NOT VACCINATED !

Ability to anticipate potential problems and be proactive, and can take the initiative to solve problems and/or come up with solutions before reporting and presenting to the principal.

Must be experienced working in a fast-paced environment and be able to manage different situations, people, etc. Please get along well with others in order to mediate staff conflict and handle questions, comments, and concerns.

Salary DOE + Health insurance

HOUSE MANAGEMENT DUTIES:
• Staff management (3 housekeepers, 1 maintenance person, regular landscaping crew) including scheduling and adjusting staffing as necessary
• Liaise between and manage housekeepers, maintenance person, vendors, and contractors
• Overseeing maintenance and upkeep of the interior and exterior of all properties including regular walk-throughs of properties to gather maintenance needs intel
• Schedule and oversee maintenance of all household appliances and machines, coordinate with staff maintenance person or schedule contractor
• Coordinate contractor repairs and oversee projects to ensure repairs are completed satisfactorily as well as build and develop those relationships for long-term business partnerships
• Keep and maintain ongoing lists of repairs, projects, etc…and check frequently
• Manage the residence to ensure it is operating efficiently and safely
• Maintain electronic and physical file system; MUST be able to use Dropbox
• Maintain and update inventory system to keep the home stocked with household supplies (food, supplies, toiletries, etc)
• Prepare petty cash and reconcile all disbursements on a monthly basis internally and with/for CPAs
• Able to be mobile between three properties (2x Brentwood homes and 1 Malibu home) as well as remotely manage one New York apartment
EXECUTIVE ASSISTANT DUTIES:
• MUST BE TECH SAVVY.
• Able to troubleshoot Apple devices to include: iPhone, iPad, MacBook, Apple TV, and basic misc electronic troubleshooting
• DEMONSTRATED PROFICIENCY in Microsoft Office and Apple Productivity Suite
• Final Draft knowledge a HUGE PLUS
• Coordinate with CPAs and insurance representatives for annual insurance verification
• Coordinate medical appointments, medical files, and most importantly manage prescriptions (comfortable working with doctors, doctor’s offices, pharmacies, pharmacists, benefits administrators via phone, coordinating on-time prescriptions)
• Ability to review contracts, documents, and forms
• Have or be able to learn the complexities of money and credit card accounts for the purpose of fielding questions from CPAs
• Create, manage, track, coordinate, and distribute bonuses and gifts to family, friends, contractors, and staff
• Manage all travel arrangements including flight, hotel, and ground transportation; liaise with travel agent for reservations
• Manage official personal documents like birth records, driver licenses, passports, and other documents as required including renewal, applications, appointments
• Answer and manage phone calls on multiple lines including connecting conference calls
• Be able to set up and manage Zoom video calls
• Manage mail and packages deliveries as well as process and track all purchases and returns
• Meticulous and detailed calendar management (MUST be able to use Apple iCal)
• Manage and coordinate holidays and special events
• Be available on-call for emergencies, urgent matters after-hours, weekends, and holidays

**Willing to learn digital video projection system movie download and management