We are looking for a super organized OCD Assistant who can put systems in place for a wonderful client of ours in LA. This is a family of five looking to hire someone TEMPORARILY who can come in, help with home manuals, synch devices and develop systems (i.e. how to order school lunches — how to manage multiple family calendars) so their home runs like a well oiled machine. They are thinking to bring someone in for a week or two — could be consecutive days or could be a few days a week for a top-notch Assistant who has other clients to tend to. Pay is in the $30/hour range. Please reach out if you’re interested. Thanks so much!

We are looking for an experienced Personal Assistant for an A List actress. The job will start in LA (until August) but be based in NYC.

Ideal candidate will have experience working on set, working for an A List celebrity, understand call times and fittings.

Must be flexible to work nights and weekends, although most days your schedule will be 9-7p.

We are interviewing now, please send resumes ASAP!

Salary DOE, $100k.

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a positive, responsible, highly motivated full time in-house Executive/Personal Assistant who loves making things run smoothly, is always one step ahead and is looking to grow with a team. You will work directly with our family office team to provide general, executive, administrative and organization support for the Principals.

We believe Assistants are the glue that hold things together. We don’t take the importance of this position lightly… and neither should you. If you take your work seriously and show you can get things done, all while being enthusiastic and utterly unflappable, then you will be well compensated. Plenty of growth opportunities too. You are only limited by your initiative.

REQUIREMENTS:​
• Ability to get stuff done quickly
• Love of organization and structure yet adaptable when necessary
• Ability to run with a project without continuous prodding​
• Tech savvy with ability to quickly learn new apps (e.g. Slack, Teamwork, Google Suites/Calendar)
• Punctuality and dependability
• Common sense and discretion… no blabbermouths.​
• Excitement about process and making things better… must welcome feedback​
• Excellent interpersonal and communication skills… personable not a pushover
• Attention to detail and follow through
• Ability to work with small teams as well as independently
• A glass half-full, positive, can-do attitude (no drama, egos or haters)

QUALIFICATIONS:
• Highly organized and motivated individual providing an exceptional level of service to the CEOs/Principals
• Impeccable oral and written communication skills; emails must be polished and concise
• Intelligent, honest, empathetic and discreet; maintains confidentiality; highest level of loyalty and integrity (background check required)
• Meticulous calendar management – plan and maintain schedule of business/personal events; heavy meeting coordination.
• Manage daily operational needs for a multiple locations, willingness to wear many hats in a family office and adapt to changing business needs.
• Event organizing and execution; coordination of clients/vendors.
• Tech savvy with the ability to leverage technology for devices and  home/business equipment.
• Bookkeeping duties: assist with expense reports, sorting and mailing checks, making bank deposits, and scanning/filing of documents electronically (in accordance with office protocol)   
• Bachelor’s degree preferred but not required
• Fluency/Conversational spanish preferred but not required

We are a tight-knit team looking for a valuable, down-to-earth addition to our team. You must be able to commute daily to our location in West Los Angeles for all work.

Salary is DOE, negotiable for the right candidate plus benefits. Schedule is typically, Monday-Friday, 9am-6pm. However, flexibility is a must. Some nights and weekends will be required.

We are looking for an extremely organized and professional PA in NYC to work for an LA client: you will be their “physical presence” in NYC, handling vendors, deliveres and anything else that cannot be done from the West Coast.

This is essentially an ON CALL position (with the understanding that you may not be readily available 24/7 100% of the time.) This is the perfect position for someone who has a other clients and wants a few extra hours every week/month.

Salary DOE.

MUST have current and recent experience working as a Personal Assistant for High Profile/High Net Worth clients in NYC. We want to find someone with an extensive rolodex who is well connected and can help run their NYC apt. The client has a housekeeper that you may work with from time to time as necessary.

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for an amazing personal assistant for about a one month commitment (2 weeks of rehearsals + 3 weeks tour). 

Timeline: 
Would need to start the second week of October.
Rehearsals: Week of 10/15 and 10/22
Tour: 10/29-11/22

Details:
We need someone highly punctual, professional, efficient, and just overall a star assistant. After tour if things goes well, we can have a conversation about long-term, full-time commitment. Please have at least 2+ years of experience, ideally in music or entertainment!

Organized – help with packing luggage and making sure we have everything ready for trips.

Good ready to work energy – will be going to stores to grab food/ supplies a lot.

Adaptive – sometimes things won’t go according to plan. We need someone who is able to adapt to the situation and make it go as smoothly as possible.

Forward thinking – be able to think ahead and be well prepared.

Able to handle carrying around possibly heavy items.

Keep social media usage around her to a minimum. We don’t want them posting pictures or images of her while there working or at events. Be smart about it and keep it professional. 

Hopefully tolerant. Things can occasionally get a little heated and we want someone whose able to shake it off and keep going. Or not get discouraged. Obviously we don’t plan for things to get crazy, but just in case. Aka tough skin.

Good communication with the team to help keep things running smoothly.

$1500/week for the 4 weeks

A client we think the world of is looking for a super PT PA who can work 2 days per week for five hours each day for a total of ten hours per week. Duties include working on the computer (Excel spreadsheets, calendaring, research & data entry) plus errands. Please reach out with your hourly rate if you are an experienced polished & tech savvy Assistant looking to pick up an additional ten hours per week, paid through payroll. Thank you!

We are looking for a FLEXIBLE second Assistant to work for a couple in West Hollywood. Duties include but are not limited to assisting the other assistants, booking personal appointments, meetings & travel, maintaining lists, contacts & calendars, gifting, event support, pet care, auction research and IT support. This is a junior position for a thick-skinned and TECH SAVVY Assistant who is willing to work 24/7 in a bustling home environment. Excellent pay, DOE. Please reach out if interested. Thank you!

Mom who runs a family of four in the Pacific Palisades is looking for a smart and patient Personal Assistant/House Manager with thick skin who thrives in an environment where there’s lots to do and the schedule changes from day to day. This position works out of a large (10,000 sq. feet) and absolutely stunning home. Candidates should be kid & pet friendly, accustomed to working on a staff, tech-savvy and experienced. We are ONLY looking for candidates who have relationships with vendors and experience with renovations. You will help with events, liaise with other staff as well as Dad’s office, do research, book travel, calendar calendar calendar, bring in multiple bids for various projects and help with simple errands, i.e. running to Whole Foods. Candidates must have a “no job too big — no job too small” attitude to do well in this job. This job offers excellent compensation, paid time off and help with health benefits after 90 days. Please reach out if you’re interested. Thank you!

We are looking for a wonderful assistant who will be excited to support this accomplished Director. You will be based out of the office in Manhattan Beach and manage all the day-to-day typical duties: scheduling, calls, travel and communications. This is an amazing opportunity to support a Director whose career is exploding and needs a great right hand! Please have 5-10 years of experience as an entertainment industry assistant. Ideally, you have worked at an agency or supported a busy and high level creative. Please be a true career assistant and also be able to to travel on set. Salary is 70k, DOE.

ADMIN ASSISTANT NEEDED FOR FINANCE CEO IN THE PRESIDIO (SF)! $75k! Perfect for a college graduate 3-5 years out of school!

We are looking for a strong admin assistant to join a team of assistants for a CEO in the Presidio. This is an INCREDIBLE opportunity to work for one of the City’s most reputable companies. We are looking for a recent college graduate who is extremely organized and can manage a BUSY CEO’s ever changing calendar. You will also be responsible for booking his travel (JetSuitex/Chartered Flights depending on destination.)

College degree is required. Must have a minimum of 2 years recent, full time experience supporting a busy C Level Executive in the city. Must know Google Cal, Microsoft Suite, DropBox, and all Apple products.

This is a true administrative position. If you want to build a solid foundation to your career, this is the perfect opportunity.

Salary DOE, $75k plus full medical benefits and many other office perks of working at a successful company!

Schedule is M-F, 9a-6p, with on call hours when the principle is traveling.

Please send professional resumes to: sfjobs@thehelpcompany.com