We are looking for an eager and highly organized EA/PA for a small investment company in Jackson Sq.

This is an amazing opportunity for a recent college graduate who wants to manage a small office, as well as serve as the EA/PA of the principal of the firm.

You will be responsible for managing their calendar, booking travel, coordinating with the spouses EA to arrange family events, plan small dinner parties, planning board meetings, greeting guests, stocking the office with supplies and weekly snacks as well as organizing any office team building events.

If you want to get hands on experience working for a High Profile, successful principal this is the best opportunity we have seen in a while!

Looking to hire ASAP!

Please send professional resumes to: sfjobs@thehelpcompany.com

Salary DOE, $85k plus medical benefits.

We are looking for a career Personal Assistant for a HNW client in Atherton. You will be responsible for all things related to keeping this busy client on track: calendar management, travel arrangements, personal event coordination, email correspondence, responding to invites/RSVP on behalf of client, managing and keeping inventory of clothing and personal items, providing admin support. There is an Estate Manager on staff, but you will need to help manage the housekeepers and nanny, and inspect their work if needed. You will be asked to travel with client to meetings (and often travel with client if needed).

This is a fast paced environment, and we want to find someone who has a CAN DO attitude and can remain in an upbeat and positive manner.

This client is very sweet, and loves having positive and optimistic people around them. We are looking for a loyal person who can stay with the client for years to come!

Salary DOE, $130k plus full benefits!

Please send professional: sfjobs@thehelpcompany.com

One day a week Personal/Family Assistant needed in Soho. Parents are looking for an upbeat person to help with: scheduling, calendars, dealing with vendors, running simple household errands and taking their tiny dog to the vet. Ideal day would be Monday or Friday, but we are flexible for the perfect person! Please have a minimum of 3 years full time recent experience working as a Personal Assistant in a busy home. Major bonus if you have worked as a nanny, so you are comfortable wtih kids running around! Salary DOE, $25-$40/hr.

Please send resumes to: nycjobs@thehelpcompany.com

Looking to hire immediately!

Our client is a wonderful person and really knows how to treat their employees well. You will be the in charge of all things personal and home, coordinate with the business office and make sure things are running smoothly. From home maintenance, to researching vendors, gifts, events, calendar, travel itineraries and research, you will have your hands in a bit of everything. Ideally you have 3-5+ years of experience as a Personal Assistant supporting someone in the creative world and understand how to multitask, be discrete and pro-active. The person who will excel in this role is excited to balance challenges as they come up and knows this is not a 9-5 role, you will be needed on some nights and weekends. This is an incredible opportunity and we are looking for someone very special. Salary is 70-80k DOE + benefits.

A successful creative musician is in need of a wonderful Personal Assistant who lives on the Eastside of LA to manage his day-to-day needs as well as occasional support to his finance and adorable puppy.

We are looking for an even keeled Personal Assistant that is just as happy to do an organizational project as you are walk the dog or make a smoothie or book travel. Nothing gets you ruffled and you are extremely efficient. This is will be a combination of working out of the home and running errands. Please be tech savvy and have excellent taste as you will be asked to shop for your boss and he has a good eye! Also, we would love someone who is interested in a healthy lifestyle and someone who appreciates good food, you will be handling groceries and we hope you can find exactly what your boss likes to have for a laid back dinner party.

This is a true JANE OF ALL TRADES PA position; no task is too big or too small! You love to problem solve and come up with creative solutions. As you will be in their home it is essential that you understand how to read the room. Clients walk in and out of the home all day so while this is a very personal job, you must be comfortable in a bustling environment. This is a part time position that will guarantee 16 hours, and some weeks could go up to 20 hours. Most days will start around 10am or 11am. Depending on your experience, this is a $30/hour position on payroll and you will be reimbursed for any mileage driven to run errands. Wonderful opportunity to have an awesome boss and work in an inspiring environment!

We are searching for the most organized Personal Assistant with an even keeled personality and a sense of humor who has a knack for keeping a busy home running smoothly. You should have an eye for detail and great taste. One day you might be focused on an organization project and that same afternoon be coordinating logistics for a photoshoot at the house while also researching a vendor to set up an organic garden in the back yard.

This is a warm home and we are looking for a wonderful assistant who takes pride in their work, while keep professional boundaries and who enjoys a family environment. They have a couple of young and sweet children, though the nanny is in charge of their care and scheduling. Please love dogs as they have a couple.

Your day to day will be different, we are looking for someone who enjoys that diversity in their work day and is just as excited to go run errands as preparing expenses reports and coordinating the wardrobes for their bosses events.

Our client values their privacy, confidentiality and discretion are essential in addition to being tech savvy. Please be updated on all things Apple, Google Docs, Microsoft Office, Dropbox, etc. While they don’t expect you to be the IT department, they are hoping you trouble shoot before calling a vendor if the Apple TV is not working.

The ideal candidate will have at least 2-3 years of experience as an assistant working for a high profile professional, a college degree and excellent administrative skills. Your writing must be top notch as you will be writing correspondence and wonderful thank you notes.

The schedule will usually be Monday-Friday from 9am-5pm with some flexibility. Salary is dependent on your experience, 60-70k + health benefits. We are looking for applicants who are comfortable working on the Westside of LA and have a bearable commute!

LOCAL HOUSTON CANDIDATES ONLY!

A creative fashion start up in Houston is looking for an Executive Assistant to its two founders! You will be the first hire – the founders want you to thrive and this position has so much potential for growth!

Ideal candidate is sharp, hardworking, honest, proactive, thoughtful, detail-oriented, discreet & can multitask.
You love making sure the founders’ lives and the administrative items for a company run smoothly.
You do what you say you are going to do, when you say you are going to do it.
You are comfortable working independently and know when to ask for help or guidance.
You’re a concise & compelling communicator who understands sales & marketing.
You can adapt and handle unforeseen developments in strategy and/or process with ease.
You are responsive, polite, and know how to act in different social situations and with different types of people (investors, celebrities, entrepreneurs, etc.).
You take responsibility, have high standards, & have a desire to improve.
You are eager to learn, coachable & have a team player attitude.
Must have previous project coordination or executive assistant experience.
Must have valid driver’s license & vehicle.
Must sign Non-Disclosure Agreement, Non-Compete Agreement & Non-Solicitation Agreement.
College degree preferred.
Entertainment or fashion experience a plus.

You will be responsible for:
• Respond to correspondence (phone calls, emails, social media messages, etc.).
• Conduct & present online & offline research.
• Generate reports & presentations.
• Manage databases & trackers (Dropbox, Google Drive, Hubspot, Trello, etc.)
• Create & manage social media content & website (help film, edit & upload YouTube videos, writing captions/descriptions, Mailchimp, Slack, Shopify, Square, Canva, etc.)
• Manage schedule & coordinate appointments, both business & personal on Zoom, Google & Outlook (project deadlines and deliverables, doctor’s appointments, birthdays, travel details, cleaners, etc.)
• Ensure that founder(s) are prepared for events (notes for speaking engagements, key facts, names of special guests, etc.).
• Track spending, petty cash, and receipts to provide reports monthly to founders. May be allowed to purchase items based as trust develops.
• Order necessary project materials or grocery & restaurant items, which may include pick-up/delivery. This may involve returning products if necessary.
• Ensure founder(s) fulfill all deliverables by recommending timelines & creating necessary reminders directly for founder(s).
• Maintain product descriptions & inventory on website. Field customer questions in a timely manner & fulfill orders.
• Set up & assist product photo/video shoots. Make sure furniture, props & set are put back in their original locations.
• Respond to inquiries about renting out the creative space with the goal of closing the deal. Send contracts & collect payment.
• Set up & help check out customers for in-person pop-ups, markets, events, etc.
• Arrange logistics for successful pop-ups, events & brand campaigns in other cities.
• Develop relationships with business owners and VIPs in various cities in order to facilitate brand goals & founder requests.
• Travel with founder(s) as necessary. Even if not traveling with founder(s), make sure to include a list of nearby artsy attractions, emergency centers, restaurants, etc. for the destination & help pack bags.
• Plan and execute brand & personal events (monthly Hyde Park Drip Fest, annual fashion show, etc.)
• Keep workspaces clean (wipe surfaces, tidy up misplaced items, take out trash, disinfect areas, etc.)
• Any other task or function that may arise and is delegated to you.

Salary DOE, $30,000.

Please send professional resumes to: nycjobs@thehelpcompany.com

LOCAL HOUSTON CANDIDATES ONLY! Please do not apply if you are not currently residing in the Houston Area. We will not respond. Thank you!!

We are looking for a friendly, personable, tech savvy front desk admin to run this busy practice. The other admins have been with them for 5-10+ years each. They are getting busier, and just need more help! The practice gets many requests for consults and you will be in charge of answering patient requests and getting those first point of contact with the practice scheduled. Please have experience working on PC & Apple computers, Microsoft Office – the rest can be learned!

Monday-Friday, 8:30am-5pm with an hour lunch break and great benefits. $25-30 an hour and room to grow within the practice for someone wonderful!

We are looking for an old school, Girl Friday/Lady’s Maid for a client in NYC. The client needs someone who has a unique skill set: someone who can pack/unpack, help settle into each residence with bath products etc, keep her calendar, as well as correspond with Principal’s EA.

You will be responsible for traveling with the Principal to their homes on the East Coast. Summers in the Hamptons, main residence is on the UES and they have a weekend home in NJ.

You will work 5 days and have 2 days off- most likely your days off will be two consecutive days during the week (ex: Tues & Wed.)

Ideal candidate will have some experience as a butler or Girl Friday (can pack, make a beautiful floral arrangement) and be organized to keep a busy personal calendar with dinner reservations, beauty appointments, DR appointments and workout schedule. We are looking for a Unicorn – someone who has an old school service oriented attitude but is has a modern mindset and is technology savvy.

Must have a minimum of 10 years full time experience working as a Personal Assistant to a HNW client. Must have experience traveling and living in different residences.

This is a full time role, offering a competitive salary!

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a bright, polished, well-educated, Personal and Executive Assistant to manage the complex calendar of international philanthropist and busy executive, while also supporting the needs of her busy family. This person must possess well developed organizational and time management skills, incredible attention to detail, and a warm, respectful attitude. This position will be based in the Los Angeles home, and you will work in tandem with the full-time house staff, and executive office staff, based in Century City. This client offers amazing benefits and is looking for someone incredible truly enjoys being of service and working as an assistant.

Personal Assistant Responsibilities:
• Though the standard schedule will be 9am – 6pm, this person should be accessible 24/7 to respond/support on urgent matters
• Schedule medical, vision, dental and any other health care appointments for executive and additional family members
• Keep all personal documents (Driver’s license, passport, etc) current and accessible
• Schedule appointments, including massage, hair, nails, fitness training sessions,
shopping, seamstress, and other personal care, and service appointments
• Coordinate activities for grandchildren, including scheduling summer camps, swim
lessons and tennis lessons
• Support event planning by creating invitations, guest lists and managing rsvp guest list
• Arrange international travel logistics, car service and hotel reservations
• Create detailed travel itinerary outlining complete trip logistics
• Book commercial flights for additional family members or staff
• Manage communications with New York building management and staff
• Maintain art database, coordinate art insurance, transportation, and installation details
• Maintain gifting database including all gifts given and received for birthdays, holidays,
anniversaries, and hostess gifts, and coordinate all gifting needs
• Create gift boxes, party favors and other swag
• Design family photo scrap books and holiday cards
• Purchase papyrus gift cards, stationary, and other personal note cards
• Coordinate wine vintage fulfillment and shipping
• Partner with house manager to ensure seamless communication and coordination
between work and home
• Run personal errands when necessary
Executive Assistant Responsibilities:
• Act as point of contact for internal and external executive communication with Capital team, advisors, investors, and associates
• Coordinate phone calls, video conference meetings, and in person meetings
• Manage Executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
• Proactively follow up on items that need attention
• Communicate professionally via email, phone and in-person
• Maintain travel log and documentation for private aviation records
• Research projects
• Prepare and edit correspondence, speeches, and opening remarks
• Produce meeting agendas, reports and presentations

Qualifications:
• Bachelor’s Degree
• Fully vaccinated
• 5+ years of experience working as assistant, coordinator, or similar support role
• Kind, positive, proactive attitude. No task too small and always happy to help
• Willingness to adapt to changing responsibilities and expectations
• Experience with standard office equipment, including computers, printers, phones, etc.
• Proficient in Microsoft Office Suite
• Superb written and oral communication skills
• Exceptional judgement, integrity, and social etiquette
• Excellent organizational skills with a keen eye for details
• Agility to multitask and prioritize in a rapidly changing environment in the face of many competing priorities
• Professional discretion
• Must be comfortable around dogs