Creative designer is looking for a fab. long-term Assistant in West Hollywood.  (The most recent Assistant was with her for five years and the Assistant prior stayed for nine years!)  This is a high level EA responsible for managing the boss’ life — her calendar, press, travel, the office and occasionally, the other employees.  There is an office runner available to do errands and handle the personal.  The Boss Lady has two homes and you may travel between the two, but will be based out of her West Hollywood house.  In addition to her thriving design business, our client also runs a non-profit dog rescue, so hopefully you are as passionate about animals as she is.  We are looking for a super TECH savvy EA who can sync devices, work on Google Calendar and is fluent in Microsoft suite.  We are looking for someone quick who is great on the phone and loves a position in which every day is different.  The last EA worked 9am to 4pm, but if you prefer 40 hours — you can work 40.  Pay is around $25-$27/hour DOE plus an incentive bonus every 90 days.  This is an AWESOME long-term job for an AWESOME EA.  Please reach out if that’s you!

We are looking for a 3rd assistant to join a team that supports the CEO of a Hedge Fund.

There is a PA and EA and the CEO Needs to find an assistant who can focus mainly on travel. This is a team environment, and everyone helps each other out. Experience booking private travel is a bonus.

The CEO loves the NYC restaurant scene, so if you are well connected in the culture “scene”.

College degree is required! Must have a minimum of 7 years experience working in a support role for a C Level executive.

The job is M-F, 9-6p. You should be comfortable with after hour calls, if the CEO needs to change social or travel plans. This is not the right job for someone who is sensitive- this is a very fast paced environment, and we need someone who can switch gears at a moments noitce.

Salary DOE, $100k plus generous bonus.

Please send professional resumes to: nycjobs@thehelpcompany.com

Looking to hire ASAP!

Please have prior experience managing a HNW Individual’s life and at least 5+ years as an executive personal assistant! You must be well educated, polished, polite and extremely efficient!

• Running complex calendar.
• Compiling list of invites (several every day) adding to calendar and also a rolling email, liaise with principal on what they would like to attend.
• Scheduling all travel, ground, charter & commercial, working closely with travel agent and external vendors – this is often very last minute.
• Frequent correspondence from friends and family.
• Taking care of the principal’s inbox and responses needed list.
• Overseeing all mac syncing, playlists, downloads across hundreds of laptops, iPods, iPads, iPhones.
• Purchasing, wrapping and sending gifts.
• Keeping contacts up to date, this must include notes, adding new people to birthday calendars many different party lists.
• Running a CRM (completion to be discussed with Nick) to hold complex restaurant lists, party lists, gift lists for all territories around the world.
• Adhoc film/theatre questions may come up but experience here is not essential, questions can be forwarded to the right people.
• Party planning, working with party planners and/or independently to create intimate dinners and lunches to large scale up to 350 person parties.
• Routinely assessing all working relationships, jet companies, party planners etc etc.. making sure we are working efficiently and effectively.
• Pet care: travel, occasionally sitting and walking, veterinary/grooming appointments, vaccinations etc..
• Keeping on top of his and her calendars, beauty/medical/business appointments as well as social.
• Arranging a complex yacht schedule for friends and family for the boat season.
• Some travel maybe be required, possibly London & Vail.
• Liaison with House Manager to make sure that all homes and staff are running smoothly.
• Managing company branding, online presence and social media.
• Personal shopping, working with housekeepers occasional shopping for clothes/products.
• Managing rental homes/calendar and guest schedules.
• Liaising with Yacht crew, drivers in the UK etc.
• Buying selling and inventorying Fine Wine.
• Buying selling Fine Art – inventorying using collector systems and finding comps at auction.

ON CAMERA CELEBRITY PERSONAL ASSISTANT

Looking for a qualified personal assistant for a celebrity. Ideal candidate will at least have 5+ years of experience in related field. Duties include but are not limited to administrative support, running errands, arranging travel, shopping, and media relations management.

Please note: this position requires applicant to be featured on a reality TV show for a major cable network – if you’re comfortable being on camera, have a great personality, and are a true professional, this position is for you.

Salary DOE. Should be flexible to work long hours, and be able to travel at a moment’s notice.

Please send resumes to: nannyjobs@thehelpcompany.com

Lovely and particular Lady in Santa Monica is looking for a temporary Personal Assistant to start immediately and work through some point (still TBD) in January. There’s a chance this position could become permanent. The role is primarily gifting, errands, shopping, driving — and being a second set of hands to a very busy lady. You will help with parties, grab coffee — all the normal Assistant work. The job works 40 hours per week with the flexibility to work over the weekend and be flexible as needed. You will likely have Christmas day off — but otherwise, EXPECT TO WORK AND BE BUSY throughout the holidays. This is NOT a position for someone who is planning to go OOT for the holiday or has big New Year’s Eve plans! Be prepared to devote yourself to the job for the time being. Our client is looking for a POISED Assistant who is super available, but knows how to be somewhat invisible — someone super service oriented who is happy to follow the boss’ lead (versus being the type who thinks three steps ahead and likes to be in charge). The job pays hourly on the books, it’s in the $25/hour range. No benefits as it’s temp. Please reach out asap if you are interested. We are looking for candidates with high profile exposure and recent FT Assistant experience only. Thank you!

This is a wonderful loyal family that is in need of a wonderful family and personal assistant. You can use the family car for all the errands, and taking the 16 year old to and from school. The family has 3 very sweet dogs so an animal lover is important to the family. Monday though Friday the hours can be so flexible, 10 – 6 or 11 to 7. We are looking for someone with a wonderful work ethic,who is conscientious and kind. We need someone who can help with gifts, travel and events. The family may need you to stay for a night with the 16 year old. The Family likes to entertain ! There are a ton of errands for both the husband and wife… you handle the vendors and the house. A polished, positive and lovely personality is a plus and any event experience would be appreciated.

We are looking for an organized, compassionate, flexible and committed assistant who can keep this person’s life running smoothly. You should be just as comfortable working from a home office as being on set and traveling months at a time.

There will be times when you are home based in LA for months, but then go on the road for a film. You should have incredible Executive Assistant skills but love being out and about and thrive in the personal as well. You love finding those hard to grab gifts that sell out and know how to obtain them. No task is too small or too big!

The ideal person is college educated, a great problem solver, very flexible with their schedule and experienced supporting an A-List Actor/Singer/Director. We are only considering PA’s with high profile experience and would love to see that you have worked at an agency or music label at some point in your career.

You be available 24/7 and this is on-call position. The position is offering 60-80k DOE plus health and dental insurance.

We are looking for a top level PA who has experience supporting an extremely busy executive, and also has experience traveling to International Destinations. You will be this CEO’s right hand while he travels – you should always be sure that there is the correct currency, that travel goes as seamless as possible not only in the air, but also to and from the airport. The client is involved in some fashion related businesses, so you should take pride not only in your appearance but also have an eye for fashion. You will be his gate keeper on the road, and make sure he gets to meetings on time. When you are in NYC you will plan trips, and then act as back up EA and keep the team running smoothly.

You should be extremely organized, and not get flustered as we all know traveling can be stressful!

This is an incredible opportunity for someone who is completely flexible to travel for up to 3 weeks at a moments notice. You will experience the world in true First Class form!

Ideal candidate will have a minimum of 6 years experience in a support role, preferably working in the Private Sector.

Must have clean background and valid US Passport!

Please send professional resumes to: nycjobs@thehelpcompany.com

Salary DOE, $100,000!

We are looking for a part time Family Assistant who can work for two entertainment executives. They are looking for someone who is: educated , flexible, RECENT event experience and possible concierge or hotel background is always a plus but not mandatory. Someone who is tech savvy also is a plus!
There is a 14 year old at the house so there may be occasional pick ups. You will be paid on the books through the business office. You can work remote and come to the house when 1. you have to do meet vendors or help with events at the house or 2. you have to drop off the 14 year old.
In addition to errands and occasional teen transpo, the assistant does a lot of things around the house like: changing light bulbs, cleaning spider webs and pressure washing our patio furniture before the weekend (along with our housekeeper & nanny), patching and painting around the house, doing liquor & ice runs when we are having and event, or picking up rental dishes & silverware, schlepping boxes to post office or back to stores, etc.

Otherwise you can pretty much make your own hours. Family is flexible to someone who can work 20 hours per week. Some hours may be 30 hours. Hourly rate DOE. MUST LIVE WEST SIDE !

SAN FRANCISCO: INCREDIBLE OPPORTUNITY TO SUPPORT AMAZING INNOVATOR! Once in a lifetime opportunity!

We are looking for the BEST, most organized and responsible Executive Assistant to support a Principal in the Medical Field. This person is changing the world!

We need to find an admin who is excited about working in a cutting edge lab! Not only is this person incredibly brilliant, he is also a beyond lovely person who NEEDS help!

We cannot even describe what an AMAZING opportunity this is!

You will never be bored! No day will be the same.

You will be responsible for all typical admin duties: calendar management, acting as a gate keeper, fielding calls and emails as well as handling some personal tasks such as getting coffee and lunch.

Candidate must have a college degree and a minimum of 5 years recent, full time experience working in a support role for a busy C level executive. You must have excellent comp skills, be tech savvy, and able to wear a variety of hats.

Please send professional resumes to: sfjobs@thehelpcompany.com

Salary DOE: $75,000+