We are looking for a smart assistant that honors privacy and discretion. You are smart, self motivated, and willing to roll up your sleeves and handle different tasks. The position will be from 11-7 on the Westside. You must love dogs as they have 3 dogs that you might have to help with. This is a combination job of house management, handling vendors and possible help with renovations. There are errands and coordinating food. Help get the house organized to managing the housekeeper. You are tenacious and a self-starter. If this sounds like you, please send us your resume. Looking for five years experience as a personal assistant in a home. Salary DOE.

Personal Assistant (PA)

Education and Experience
To excel in this job and enjoy it, the qualified applicant will have:
 ability to analyze situations and behaviors to discern what is needed,
 a demonstrated record of resourceful initiative, and
 a Bachelors degree required
Skills and Personal Qualities
Regardless of education and experience, the following skills and personal qualities are essential to succeeding in and enjoying this job for its challenges and rewards:

 outstanding written and verbal communication skills,
 excellent interpersonal skills and cooperative team spirit,
 superb phone etiquette and strong presence in dealing with the Principals, their friends and associates, other office staff, or key vendors,
 organizational skill and the ability to stay on top of appointments and deadlines,
 resourcefulness in gathering detailed information,
 a careful eye for detail in written materials,
 patience and thoroughness when supplying and checking daily details,
 ability to anticipate and plan for contingencies that could cause problems,
 creativity and resourcefulness in problem solving,
 an eye for quality and process improvement,
 monitoring and managing project work to keep tasks on track by providing reminders as needed,
 eagerness to be of service.

As the list above suggests, the clients are detail-oriented people, so they especially appreciate accuracy and thoroughness.

Personal Qualities
 Detail oriented. This job requires careful attention to details that, though they may seem small to some, are very important.
 Anticipation. Schedules sometimes make it impossible to pre-specify every detail that is necessary for a particular meeting or activity. Excellence in this job means being the kind of person who takes the initiative to think through what is not said to anticipate what will or might be needed.
 Skill in tenaciously drawing information out of this young man that is needed to assist him successfully.
 Creativity and Curiosity. It helps to be intellectually curious enough to see the potential significance of the activities being supported.
 Energy and Enthusiasm. Success requires the energy and drive needed to stay ahead of the projects when possible.
 Sturdy constitution. The work can be emotionally and physically taxing. In those times when it is hard to keep up, it also requires having a thick skin and an ability to find the learning experience in tough situations.
 Problem-solving ability. This role requires creativity and resourcefulness in problem solving. When given projects that are challenging given the timing, or location, or when asked to assist with something outside your area of expertise, the ability to think through the issues, develop a strategy, coordinate with necessary parties, and deliver on these requests is crucial.
 Wisdom and discernment. Ability to balance the demands of the job with their own personal lives and needs. A desire to say yes to service requests, but when a “no” must be given; it can be done with grace, humor and constructive suggestions for alternatives.

Representative list of specific duties
The job includes but is not limited to duties such as the following:
Communication
 remind him where he needs to be and what he needs to bring,
 monitor nonnobis.com e-mail account and track things that need attention,
 heavily oversee all school registrations for classes and keep him organized
 bring critical items to attention and track the items to completion,
 thoughtfully and kindly question him to draw information that you need to be aware of,
 wake up calls in the morning, and gentle nudges to stop playing video games when the schedule says he should be doing something else, like studying

Calendar
 track his school and personal schedules, appointments, and assignments due dates
 coordinate personal calendar,
 maintain accurate schedule of appointments in calendar.

Appointments and Preparation
 assist him with knowing proper attire for various occasions,
 collect any special materials requested and deliver in advance,
 assist to make sure he has what he needs on hand,
 track projects and assist along the way.

Routines and “To Do” Lists
 respond to daily requests,
 pick up cleaning as needed as well as doing shopping runs, etc.,

Filing and Data
 File for easy retrieval,
 assist David with organization of his personal things and school items,
 maintain lists of subscriptions.

Office Coordination
 communicate with the other departments,
 coordinate meetings and activities with other people involved, such as calendar or project meetings,
 work with other staff at the Company as needed
Purchasing
 order supplies, books/DVDs/CDs and various items as requested; verify orders; remove all wrapping and sort into the preferred style.

Additional
 some travel may be involved as needed.

In addition to normal hours, this job may require occasional work time on evenings or weekends.

Coolest couple in BH needs a PA/House Manager.  They recently moved in to a fabulous home and although construction is over, there are ongoing issues.  They need to find someone who will cheerfully deal with the headaches, manage the housekeeper, gardener, pool man & chef, help with events, do errands, and help with all sorts of general assisting work as well.  The ideal candidate is super creative and has wonderful taste!  Pay is around $60,000.00 plus paid vacation, holidays and sick days.  Please let us know if you’re interested.  Thank you!

Experienced PA needed to help facilitate all personal needs of a busy wife and household. You must be extremely organized, have excellent oral/written communication skills and a can do attitude. Please have have experience coordinating complex travel itineraries, overseeing logistics for parties and other events, running errands, managing projects and liaising with other assistants to facilitate a smooth calendar for wife and husband. Must have at least 5+ years of PA experience, MAC knowledge and experience working in a home office environment preferred.

CEO and Power Wife who sits on many boards need an incredible EA to run their life. You should be FAST, EFFICIENT, lovely and able to anticipate your bosses needs. You are extremely detail oriented, love to keep your boss organized and are a great problem solver. You must be polished, a college graduate and extremely tech savvy. Please be fluent in all MAC programs, great communication abilities and knowledge of Quickbooks. You must have long term references and be comfortable working out of a home office. Please love dogs and live on the eastside of LA! Salary is 60k.

This is a 24/7 job to be with an up and coming musician. You will be in charge of his schedule, his home, his security, his management team, all in all, his life! There is a lot of travel – You will be arranging the planes, trains and automobiles. It is important that you know the ins and outs of the celebrity world. Discretion is beyond important. We are looking for someone nurturing, and that can help keep him on track. If you know the music industry, that would be so helpful as you will be dealing with the tour manager, the stylist, etc.
If you are allergic to cats, this is not for you!

We are looking for a professional and lovely personal assistant who loves keeping their boss organized! You will be supporting a team and working out of a home office as well as running errands. You will spend the majority of your time helping the owner/teacher of a piano school doing everything from organizing, scheduling and invoicing. The other part of the position will be running various errands and working vendors for a musician who is often on the road and needs help keeping his personal life organized. These people are wonderful – kind, communicative, just a dream to work with!

You should have excellent administrative skills, (QUICKBOOKS as you will be invoicing, Outlook, all MAC products, dropbox, scanning, trouble shooting,) a sense of urgency, the ability to prioritize and think ahead for your boss and a love for ORGANIZING! Please have a great customer service attitude as you will be scheduling lessons with high profile clients and busy parents.    

The schedule will usually be Monday-Friday from 9am-5pm. This is a $18-20/hour position with 2 weeks paid vacation, paid holidays and a great employer!

Personal Assistant needed to manage the life of REALLY busy guy! You will be in charge of managing his calendar, expenses, invoices, gifts and more. This is his first assistant so you will be helping him form the job. Great chance to get in early as he just got his start up fully funded and you will be in there at the ground level. Please be apple/iPad savvy, experience in Microsoft Office, detail oriented and resourceful. Must be a great multi-tasker! This position will evolve and you must be flexible as it does. $25/hour.

Busy Businesswoman and Mom needs help in her home office keeping organized! Everything from filing to bill pay to organizing digital files to writing blog posts. Running errands. She is a lovely woman and super appreciative!

Ideally, she wants help 2-3/week for 10-15 hours/week. She can be flexible with the exact schedule. This is perfect for someone who already has part time work. $20/hour.

Must be ready to start Monday, December 5th!

We are looking for a wonderful assistant that is organized. You will be responsible for driving this actor, as well as taking care of daily things from calendar management, making sure he eats and keep him happy. This is a busy environment, so we need someone who can go with the flow. You will be spending all day with him, so we want a polite lovely person who will represent him well. Most importantly, bc you will be spending all day with him, you should be a nice person who can have interesting conversations about current events.

College degree is required! Must have experience working in a support role. 4 years working experience is required!

Salary DOE. Must have clean driving record! $65k.

Please send professional resumes to: nycjobs@thehelpcompany.com