We are looking for a highly organized personal assistant who is able to multi task. One of our clients will be having a photo shoot at their residence in Bel Air. We have a number of projects taking place at once and we need someone who can prioritize tasks. If the temporary assignment goes well it could turn into a full time opportunity. The full time role will be a hybrid position in which this person will work on projects at the residence as well as be involved with the design company. Some of the design tasks involve going to the client site to meet vendors, placing orders and keeping track of orders in transit. Ideally, it would be great if the person can start this Friday or possibly Monday and help us for the next two weeks. The photo shoot begins on October 13th and ends on October 18th. Design experience is preferred but not necessary. Please reach out if you are interested. Vaccinated candidates only.

We are looking for a hyper organized, service oriented, OCD level type A personality to take care of this extraordinary family. The ideal candidate comes from the Entertainment or Tech world, and has been an Executive Assistant, who is now a Personal Assistant/House Manager. Another person who could excel is a Personal Assistant who has been managing High Profile and extremely busy Executives.

Both Parents are Tech CEOs and have extraordinarily busy lives. One child in school, and another baby on the way. You are the lynch pin that makes their Personal & Home lives run.

You are proactive, think 5 steps ahead, feel comfortable managing PA duties and a large canyon property. You triple check, plan ahead, treat everyone with kindness and are an organizational wizard.

You’ll be comfortable knowing your hours will fluctuate on the family’s needs and you’re mature enough to know how to guide those needs and give the parents confidence you can help manage their lives.

Must be college educated, have at least 5-10+ years of experience supporting a high profile family, be tech savvy, a car with a huge trunk for running errands and live on the Westside.

Salary is totally DOE, we are looking for a special person and the right person for the position.

Mature and patient Assistant needed to help with personal household errands and scheduling, driving the woman to doctor appointments , maybe some help with meal prep or miscellaneuos things around the house. Schedule would be Monday- Friday 11- 3 . It would be great if you are a caretaker at heart. This 80 year old woman needs some help. Please reach out.

Looking for the most organized, lovely, fashionable, college grad who is hungry to prove themselves and help this incredible Founder! A can-do attitude with the ability to multitask is essential. This is a tight knit group, so you will get to wear a lot of hats, and have the chance to make a real impact. You might have 1 year of Assistant experience, or 3-4 years, both could work here – it’s more about the right person.

The right candidate is tech savvy, organized, has a hustler spirit, kindhearted, fashionable, solution oriented and ready for an incredible opportunity. This Start Up uses Google Drive, Mac computers, Zoom, Microsoft Teams, Shopify and other organization apps to make their workday flow.

You will get to attend meetings with your boss, deal with the PR Team, coordinate shipments to Net A Porter, Rent The Runway, Bergdorfs, Neiman Marcus, and more. Typical Executive Assistant duties will also be needed: scheduling, keeping your Founder organized and on time, coordinating, project management, travel itineraries, event planning, gift management, and more.

This line has a celebrity cult following and is beloved already though it’s only been around for a short time – they’ve made an impact, and are only growing – it’s a great time to join the team!

Breakfast and Lunch is provided by the Chef, you will be working out of a gorgeous garage home office in Brentwood.

Hours are usually Monday-Friday, 10am-5pm, if you are an early bird, you can start and end earlier – it’s more about getting the work done. This is an IN PERSON position, please be fully vaccinated and boosted for Covid to be considered.

Salary, 70k+ + PTO are offered for this position + bonus to cover your health care.

We have helped this client several times and know first-hand how lovely she is. You will be very lucky to join this team! We are looking for someone hungry and ambitious, who want to grow with the company. The Founder loves to hire and give her employees the room to grow, so they can stay and have a fulfilling stable position.

1.      PERSONAL ASSISTANT 
 
A.     LIFESTYLE MANAGEMENT
 
·   Professionally represent the family in correspondence, coordination, research and planning. 
·   Work closely and directly with the family to intimately understand and anticipate their needs. 
·   Build and maintain relationships and rapport with vendors, frequented establishments and associates of the family. 
·   Maintain the family’s calendars with detailed notes about appointments, contact information and directions. 
·   Plan and execute small and large events with significantly varying guest lists. 
·   Shopping on behalf of the family and in coordination with the family’s stylists. 
 
B.      TRAVEL / LOGISTICS 
 
·   Work closely with the Chief of Staff to plan, coordinate and book highly complex travel involving staff and resources globally to ensure the family is fully comfortable upon arrival. 
·   Work with local concierge to suggest and plan activities for the family while they travel. 
·   Liaise with the family and the Estate Manager to prepare and maintain packing lists and oversee packing. 
·   Work with the family and Estate Manager to prepare and maintain lists of items that should be stocked within the household.  
 
C.      ORGANISATION
 
·   Ship items globally, as needed.
·   Sell items no longer wanted or needed by the family.
·   Plan highly complex travel and coordinate and organize staff availability, meticulously oversee packing, prepare and maintain packing lists, on trips with frequent changes.
·   Planning events, parties and gatherings at the property. 
 
E.      FINANCIAL
 
·   Maintain meticulous records of all spending provide this to Management and family accountants. 
 
F.      RECORDS
 
·   Work with the family’s doctors, schools, and service providers to prepare and maintain meticulous records of the family’s medical, educational and other personal records. 
·   Work with the family’s stylists to maintain an inventory of the family’s personal clothing and jewellery and art when required.
 

One of our favorite clients is hiring! The current assistant moved out of state and is working remotely until they find the next special person to take over. The is the total dream job! You get to work in a gorgeous home office of Santa Monica Canyon for the most lovely couple. Incredible work/life balance! This is a Monday-Friday position, you can work 9-5, or work later a few days and leave earlier the other days.

We are looking for a polished, articulate, and sophisticated assistant for a philanthropic family. The office is located in a beautiful family home in Santa Monica Canyon, and is a wonderful place to work. We would love to find someone with a bachelor’s degree from a top university. Looking for someone excited to help run their household and their family foundation. Must be proficient on Mac + Google Suite, and have knowledge of word and excel programs. Responsibilities include phones, errands, organizing, filing, gifts, bookkeeping, expenses, booking travel, being the liaison with other staff, and small projects, supervise vendors, create inventory lists and other tracking sheets on word. We would love to find someone trustworthy and lovely who lives in West Los Angeles. The couple is extremely respectful and great to work for. They are offering a generous salary (inclusive of helping you with health insurance,) and paid vacation, holidays and sick days.

Please be vaccinated for Covid, have a reliable car you can use to run errands and be ready to work starting end of September 2022!

We are looking for an organized, efficient person that can think on their feet. The house has an 1/2 acre and a separate guest house, but the house will be under renovation in the next year. The family will probably have to move out for a good 1/2 year, so if you have handled a renovation it would be wonderful. There is a separate part of the puzzle, which is handling some parties, and events.

This is the job of your dreams! This International family is looking for the following person!
Duties
Responsibilities include tasks associated with the following categories (but not limited to):
1. Front-line Liaison. Screen, manage and direct all incoming and outgoing requests via phone, email and in-person with high-profile business associates, donors, board members, media, household staff, social contacts and family. Quickly get to know who’s who, build relationships and ensure all communications are handled in a timely fashion. Open, prioritize and follow up with mail and email.
2. Scheduling. Strategic schedule management to maximize employer’s time as she travels between 3 homes. Organize time to ensure the fulfillment of professional, family and personal obligations Book business and personal appointments, conference calls, send invitations, confirm attendees, make restaurant reservations, etc.. Prioritize meetings and resolve schedule conflicts.
3. Project & Task Management. Oversee wide range of business, family and personal projects and tasks. Ensure timely completion of tasks of immediate, medium and long term nature, with nothing falling through the cracks, tracking deadlines, breaking down projects into doable steps, and helping employer complete all obligations.
4. Meeting Prep and Support. Assist in coordinating and compiling presentations. Create agendas, assemble background material, do relevant research and prepare “talking points” and “who’s who” briefing memos. Attend business meetings, take notes and disseminate–ensuring all follow ups are completed.
5. Outreach Support. Research targets and vendors; do initial reach-outs to request meetings and lunches, background prep for initial meetings. Draft/edit correspondence including cover letters, thank you notes, gift cards, etc.
6. *Event Management. Assist with coordination of private events (hosted dinners, weekend visitors, parties) including keeping invitation lists, seating charts, guest preferences, catering and wine choices, etc.
7. Information and *Contact Management. Keep contact database fully up to date at all times, and produce lists for parties, holiday mailings and birthdays. Maintain highly organized paper and digital files for easy retrieval. Track, submit and follow up on all expenses that need to be submitted for reimbursement. Ensure all paperwork and records related to children’s school is completed and submitted on time.
8. Ad Hoc tasks, as needed. Flexibility to provide service as requested or by anticipating needs – running out to pick up coffee, packages, gifts, shopping, lunch or bring documents to the airport. Help family members with travel and other needs. Assist with special projects and ad hoc research as assigned by the employer
9. Manage staff. Manage HR and scheduling of two housekeepers and one nanny/family assistant to support activities, events and work of employer. Help line up UK based staff schedules to do the same.

Education/Experience
1. Minimum of 5 years experience as high level executive assistant a must.
2. Experience working with high profile exec balancing Work, Personal, Family, Entertaining.
3. College Degree or relative business experience in related field — non-profit, communications, hospitality, business.
4. Experience with liaising with household staff

Requirements
• Based in LA
• Able to travel to UK
• Resourceful, great negotiating skills and sense of humor a plus
• Strong & confident presence
• Demonstrate ability to effectively multi-task using exceptional judgment in a fast-paced environment, able to prioritize tasks and follow through on issues in a timely manner
• Proven experience maintaining high level of discretion

CRITERIA FOR ALL EMPLOYEES
1. Exceptional communication skills-succinct and precise in written and verbal
2. Energetic, positive presence. Good negotiator, able to get along with wide variety of people. Able to represent employer’s interests while making others feel well taken care of and create win-wins.
3. Efficient and effective. Gets things done. Able to track, manage and prioritize assignments of short, medium and long term nature, with nothing falling through the cracks.
4. Flexible-willing to tackle any task with enthusiasm and vigor, spin-on-a-dime, and adapt to changes in information, direction or priorities.
5. Self-motivated. Organizes workload, produces results, and delivers on deadlines without needing reminders, or daily supervision.
6. Ability to anticipate needs and plan accordingly– Get to know employer’s preferences and style, and proactively plan to provide what is needed before asked. Always look ahead in calendar to anticipate opportunities and conflicts and make appropriate adjustments to ensure things run smoothly.
7. Good team player, respectful of others–easily moving between working independently, taking direction and collaborating with employer, family, business and household staff in three locations.
8. Meticulous attention to detail. Understands the nuances of communication and presentation , and upholds the highest standards of excellence, accuracy and completion.
9. Business savvy-Able to grasp full context of employer’s activities and values and exercise good judgement when facing new opportunities, conflicting priorities, and difficult decisions.
10. Computer and social media savvy, proficient in Word, Excel, PowerPoint, Google Apps and cloud based email, calendar and file management platforms.

This job is not for the faint hearted. It is 24/7, tons of travel and lots of moving parts!
Candidates must currently reside in Los Angeles and be able to travel. The principal is on tour frequently. The company is aiming to have people work five days a week but it is not likely. You will have a base salary of $40,000 but with the overtime you will be making upwards of $85,000 a year plus
The principal is very sweet and nice but has very high standards. Phone calls will be late and you will be woken up to walk the dog, or to come give fashion advice. He expects greatness, intelligence, patience and no drama. The client is looking for a team mentality. He has other staff- a home in Holmby Hills and a company that is bi coastal both in West Hollywood and New York. There is room for growth within his many companies eventually but for now this is an assistant job and you will be the third assistant. Must be college educated from a four year university.

We are looking for someone to pick our client up in the morning around 8:45. Be available to the family all day- He can be flexible around the house. The kids are 8,10 and 15. There is a lot to do at the office. You need to be flexible to possibly work on the week end if needed.