A formal Montecito Estate is looking for a service oriented Personal Assistant to help keep this home running like a 5 star hotel. You will be responsible for calendar management for the Mr & Mrs, packing for the Mrs, travel planning and most other typical PA duties including but not limited to: gift buying, personal shopping, home office organization, some employee management, very occasional pet care and party planning.

You should be proficient on Mac and MS Suite (Excel is used daily in this home to keep things organized.)

Ideal candidate will love the idea of residing in sunny Montecito (relocation is an option for the perfect candidate), will have a minimum of 10 years full time experience working in the service industry. Any experience working in concierge at a luxury hotel would be a bonus as this family loves to feel taken care of!

Salary DOE, $65-$80k plus basic 401k plan, and generous PTO/medical benefits.

Please send professional resumes to: sfjobs@thehelpcompany.com

Personal Assistant/Housemanager

Busy Beverly Hills CEO and Family looking for a Personal Assistant and House Manager
We are looking for an house manager/ personal assistant who has longevity in their career. ( 5-7 years running a house or working as a personal assistant in a home)
• 60% Home Management
o Coordinate and arrange anyone who works at the house (i.e. nannies, housekeepers, exterminators, electricians, handymen, contractor, gardener, pool repairman etc.)
o Specifically understand each person’s job description & accountability and ensure they are executing
o Meet with new workers at the house to show them specifically what needs to be fixed. Verify work was done properly and be quality control
o Negotiate with vendors to make sure we are getting a fair price
• 20% Personal Travel
o Coordinate and book flights, charters, hotels, greeters, and drivers
o Confirm drivers and greeters on day of travel
o Manage backup flights and hotels
o Create trip manifests/bibles
o Prepare necessary documentation such as passports, boarding passes, Global Entry cards, etc.
• 10% Kids/School
o Manage weekly kids schedules as they pertain to Principal family (practice schedules, attending games, coordinating needed equipment)
o Manage Principals involvement in School Board, schedule quarterly Finance Committee Meetings, schedule quarterly Executive Committee Meetings
o Coordinate kids’ travel to/fro camps
• 5% Friends & Family
o Make weekly dinner reservations
o Track & remind of birthdays of close friends and relatives
o Brainstorm, purchase and arrange delivery of flowers, gifts, etc
o Occasional planning of gatherings for holidays, birthdays, etc
• 2.5% Cars
o Purchase and sale
o Service and repair
o Manage Bluetooth connections, Wifi subscriptions, Sirius XM subscriptions
o Manage documentation
o Traffic tickets, parking tickets
• 2.5% Tech
o Stay up to date on the latest tech trends and ensure new products are purchase as soon as they become available (iPhones, iPads, etc.)
o Understand how to fix aspects of iPhone/iPad issues
o Manage and understand home tech

Personal Assistant/Housemanager

Busy Beverly Hills CEO and Family looking for a Personal Assistant and House Manager
We are looking for an house manager/ personal assistant who has longevity in their career. ( 5-7 years running a house or working as a personal assistant in a home)
• 60% Home Management
o Coordinate and arrange anyone who works at the house (i.e. nannies, housekeepers, exterminators, electricians, handymen, contractor, gardener, pool repairman etc.)
o Specifically understand each person’s job description & accountability and ensure they are executing
o Meet with new workers at the house to show them specifically what needs to be fixed. Verify work was done properly and be quality control
o Negotiate with vendors to make sure we are getting a fair price
• 20% Personal Travel
o Coordinate and book flights, charters, hotels, greeters, and drivers
o Confirm drivers and greeters on day of travel
o Manage backup flights and hotels
o Create trip manifests/bibles
o Prepare necessary documentation such as passports, boarding passes, Global Entry cards, etc.
• 10% Kids/School
o Manage weekly kids schedules as they pertain to Principal family (practice schedules, attending games, coordinating needed equipment)
o Manage Principals involvement in School Board, schedule quarterly Finance Committee Meetings, schedule quarterly Executive Committee Meetings
o Coordinate kids’ travel to/fro camps
• 5% Friends & Family
o Make weekly dinner reservations
o Track & remind of birthdays of close friends and relatives
o Brainstorm, purchase and arrange delivery of flowers, gifts, etc
o Occasional planning of gatherings for holidays, birthdays, etc
• 2.5% Cars
o Purchase and sale
o Service and repair
o Manage Bluetooth connections, Wifi subscriptions, Sirius XM subscriptions
o Manage documentation
o Traffic tickets, parking tickets
• 2.5% Tech
o Stay up to date on the latest tech trends and ensure new products are purchase as soon as they become available (iPhones, iPads, etc.)
o Understand how to fix aspects of iPhone/iPad issues
o Manage and understand home tech

Entertainment Company is seeking an ambitious, hard-working and organized candidate for its Receptionist/Office Assistant position. This is an entry-level position with growth opportunities for the right candidate at a fast-paced film and television studio. The job entails fielding phones and interacting with the business partners in a friendly and professional manner. In addition to typical receptionist duties, the receptionist will be involved in general office support and maintenance and will work with the finance department to track day to day company expenses. Hours are 9am to 7pm ,with flexibility to stay late. $13.94 per hour with a guarantee of 2 hours overtime per day. Incredible benefits – full health insurance, 10 sick days, 10 holidays paid, and two weeks paid for the last two weeks of December. Candidate must be educated from a four-year university and have receptionist experience of 1 year.

We have a wonderful client that is extremely busy and needs a super organized person that can organize everything in their home. This person should have a great eye, and would like to color coordinate their files, be able to produce spreadsheets that will not allow them to miss another bill that needs to go out, or a car that needs a maintenance. This person should be a true organizer- The client wants to start with 40 hours to get the files in a system – and then a weekly maintenance maybe one to two days a week. Please let us know your hourly salary, and send us your resume!

We are looking for the most organized and warm assistant to pick up the wifely duties for this Gentleman! He has three school aged children (and the nanny helps with them,) and a wonderful life that needs some taking care of. Errands, bill pay, gift giving, travel planning, knowing the hot restaurants in town and more. Please have about 10 hours/week to commit to our Westside Gem! Must have EXCELLENT references and experience working as a PA to a high profile business person for at least 5 years!

We are looking for a Monday and Thursday Assistant for a fabulously cool and laid back family in Sherman Oaks.  Mom is a model, a fashion designer, and a writer.  Dad is a musician who is often on tour.  They need help with complex travel booking & management, errands, general holding down the fort, pet care & more.  Our client’s ideal candidate is an energetic, highly organized and tech savvy (primarily MAC) WRITER with a background in fashion, who is laid back, casual, cool, and flexible.  Pay is dependent on experience, and what you bring to the table.  This is a great job for someone who wants to wear sweats to work, run around town, and help with creative endeavors.  Please reach out if you are interested, and fit the description. Dogs are really important you will walk them, and take them to the groomers. Handle the vendors and run errands, and help organize the closet the desk… Mom has a company and she is really busy.

Meticulous person needed for gorgeous 8,000 square ft estate in San Diego. This position is for a true self starter, as this home is used as a vacation home. It’s working with staff.

Family needs someone one day for six hours between these dates!

Bicoastal A-List Client is looking for a high executive level personal assistant. Candidate should be comfortable with being on the road for the majority of the year and working in a very fast-paced environment. Your communication and organizational skills are top notch and you thrive when you are able to anticipate the needs of your boss! Please have a very flexible schedule, as you will be dedicating yourself almost 24/7.

Please have at least 3+ years of experience working as a personal assistant. Ideally, you have worked as an executive assistant for at least a year and have a great foundation of what it takes to support a high profile client. Experience managing business, home and personal life is a must. Your responsibilities will vary but your end goal is to take care of your boss and always go the extra mile to make the impossible possible! Your day-to-day will include booking travel, managing chefs, house staff, nannies, maintaining personal calendar for the family, as well as running personal errands. You will also work closely with management and executive team members on any business-related items that touch personal.

Salary is 80k+ DOE and health benefits.

Amazing opportunity to support an incredible Executive! He is currently looking for an EA who can help manage his calendar, travel itineraries, reservations, special projects and research. At the moment, it will be mostly remote until you move into his next office. You must have 2+ years on an extremely busy entertainment desk to be considered. We would love to know that you can roll calls in your sleep, get those impossible restaurant reservations that don’t exist but you manage to find them and be able to problem solve daily! Please be a MAC expert and strong in Outlook, Word and Excel. You should be college educated, have excellent written/oral communication skills and be able to put in long hours when needed!

40-50k, DOE plus vacation and holidays