SAN FRANCISCO: INCREDIBLE OPPORTUNITY TO SUPPORT AMAZING INNOVATOR! Once in a lifetime opportunity!

We are looking for the BEST, most organized and responsible Executive Assistant to support a Principal in the Medical Field. This person is changing the world!

We need to find an admin who is excited about working in a cutting edge lab! Not only is this person incredibly brilliant, he is also a beyond lovely person who NEEDS help!

We cannot even describe what an AMAZING opportunity this is!

You will never be bored! No day will be the same.

You will be responsible for all typical admin duties: calendar management, acting as a gate keeper, fielding calls and emails as well as handling some personal tasks such as getting coffee and lunch.

Candidate must have a college degree and a minimum of 5 years recent, full time experience working in a support role for a busy C level executive. You must have excellent comp skills, be tech savvy, and able to wear a variety of hats.

Please send professional resumes to: sfjobs@thehelpcompany.com

Salary DOE: $75,000+

Amazing opportunity for an assistant who wants hands on experience supporting an amazing talent! You will be in charge of her scheduling, appointments, driving to set, social media content creation/posting, editing videos and more. The perfect person is comfortable working in a home office, is college educated and has a few years of experience supporting a creative in the entertainment industry. You must be organized, tech savvy and up to date with social media trends. This is a great learning opportunity!!

Your schedule will usually be Monday-Friday, 9am-6pm, with some flexibility needed. Salary is 50-60k DOE plus health insurance, sick days and paid vacation time.

We are looking for an entry level PA who is very service oriented. You will help run errands, stock the house, and drive your boss to meetings. Please be efficient, courteous and have a perfect driving record. Half of your day will be spent driving in your boss’ vehicle to meetings, so you must be able to safely get your boss across town. The client would love if you open the door for her, help carry packages, and know how to safely pull over to let her out of the car. The ideal person has about 1-2 years of experience, is super detailed, efficient, moves fast, and eager to please.

Schedule will be Monday-Friday, 9am-6pm. This is an ENTRY LEVEL position, the client is hoping to pay $20-25/hour on payroll. Ideally you live on the EASTSIDE, as this is where the bulk of the work is located.

OVERALL:
• The assistant will work 5 days a week Monday to Friday from the primary family home office in Beverly Hills with the occasional Saturday and/or Sunday depending on workload and events. The position will report directly to the Executive Assistant/House Manager. Multi‐tasking and prioritizing tasks effectively are a must. The ideal candidate must be able to thrive in a fast‐paced environment.
• The necessary equipment is provided to be able to work from home post office hours as needed. This position is not for a clock watcher.
• Benefits include full health, dental & vision insurance and three weeks paid time off annually increasing to four full weeks after year five.

DUTIES
• Support EA/HM with the family’s personal and business travel from beginning to end to include all air, ground transportation and hotel bookings, events and catering. Travel changes frequently and involves more than booking simple commercial flights.
• Compose detailed travel itineraries for domestic and international travel.
• Personal errands for the family such as grocery shopping, taking pets to the vet, clothes & personal shopping and gift buying.
• Support EA/HM with management of primary house staff (three housekeepers, drivers & handyman) on all day to day tasks and scheduling.
• Oversee household staff timesheets.
• Help manage the family’s guest reservations at all other family owned properties, coordinating with other property managers.
• Support EA/HM to maintain & calendar existing relationships with established vendors and personnel to provide the highest quality experience for the family.
• Coordinate and maintain an ever‐changing house & principal calendar.
• Help provide family meals & restaurant reservations. Create & maintain pantry & fridge inventory. Culinary experience a plus if/when needed.
• Support EA/HM with all family personal needs.
• Lead on all mail delegation to various family members & staff.
• Clerical tasks include: accounting for expense reports for self & EA/HM, tracking receipts, petty cash and credit card reconciliations, basic spreadsheet, document creation/editing.
• Support EA/HM on all major and general repairs and maintenance for both home and vehicles.
• Assist with household projects to include interior & exterior renovations and landscaping.
• Support EA/HM with all events and hosting from small dinner parties to annual parties, all holiday celebrations, family special occasions and annual medical symposium for the family foundation.
• Help maintain visual upkeep of residence and contents.

REQUIREMENTS
• 3-10 years’ experience as a Personal and/or Executive Assistant/House Manager
• Excellent written and verbal communication skills with a polished and professional demeanor regardless of the informal nature of the environment
• Ability to work independently and as part of a team
• Proactive and bright with high cognitive abilities
• Positive, upbeat and team player
• Creative and intuitive thinking and problem solving
• Well versed in entertaining, hosting, fine dining a plus
• Extremely well-traveled – a benefit
• Culinary skills a plus
• Multi-lingual and Spanish preferred
• Detail oriented with exceptional organizational skills
• Exceptional multi-tasker
• Confident but humble. Strong sense of self
• They will have a proven track record of discretion, honesty and trustworthiness. References will be contacted
• They will be proficient in the English language, both speaking and writing
• Driving, criminal and credit records will be clean of indiscretions. Background checks will be carried out
• Must hold a valid U.S. Passport or United States work authorization

SPECIFIC SKILLS
• Expert at Microsoft Office Suite including Outlook
• Good familiarity with both Macs and PCs
• Knowledge of QuickBooks a plus
• Knowledge of AV equipment (specifically Creston), HVAC, Vantage a plus
• App/Host savy (iTunes, Netflix, DirectTV, Hulu, etc)

Personal Assistant needed for Real Estate tycoon in Santa Monica! The client lives in San Francisco, but has an office in Santa Monica, so you should feel comfortable communicating mainly over text/email. The client is in LA approx 40% of the year.

You will be responsible for managing his busy personal life, including helping plan events (both for business and personal!) The principle has a home in Bel Air, and will need you to manage vendors, cleaning crews, stocking the home with all necessities, run local errands (UPS/dry cleaning, etc) and working hand in hand with his Executive Assistant. The client has offices in Northern California as well, so you should be a true team player as there are a few assistants you will be joining to help keep this busy family man’s life on track!
Must have a college degree, and at least 3 years full time experience working in a support role! Must know Google Cal, Microsoft office, and all Apple Products (we want to find someone who is tech savvy who can keep him up to date with all newest apps & tech trends relevant to his life and work!)

This is an amazing opportunity

Salary DOE: $75,000

Please email our SF office: sfjobs@thehelpcompany.com

THIS IS SUCH A FUN RARE OPPORTUNITY!

We are looking for the best, most loyal PA to work for the nicest most generous Celebrity NYC Personality.

You will be accompanying him to set, appearances, traveling and to meetings with agents and other business endeavors.

There is an EA who coordinates and manages his schedule, and books his travel and you will make sure he arrives where he is supposed to be and on time!

Must be flexible to travel for up to 3 weeks at a time, and possibly relocate temporarily for career obligations.

We are looking for someone who wants to build a relationship with the client, and can stay for years. The client wants someone who he can give more and more responsibilities.

We want to find someone who knows NYC and can recommend new dining spots, events to attend and be his eyes and ears.

New apartment is in Flatiron! Your first big project will be overseeing the big move into the brand new residence! We would love someone who can research vendors for his condo and office.

SALARY DOE, $60k.

Please send resumes to: nycjobs@thehelpcompany.com

MIAMI!!! Personal Assistant needed for High Profile Client in MIAMI!

We are looking for a trustworthy, organized and loyal PA to work for a High Profile client and their family in Miami. The family has a full staff that runs on its own, so you will be responsible for: calendar management, running local errands, keeping the home stocked with supplies and groceries, planning birthday parties, booking family travel.

Ideal candidate will have a minimum of 4 years full time, recent experience working in a support role. Experience working in the private sector is a bonus!

Must have a college degree. Spanish speaking is a plus!

This is an amazing opportunity to work for a very generous client!

Please send professional resumes to: sfjobs@thehelpcompany.com

Salary DOE, $75k +

We have the coolest client who needs help organizing his personal and home life! He works all the time and needs help with organization, vendor management, construction projects, research, gift purchasing and more. You might also help him on creative projects and should have an interest in occasionally helping with business research, though 95% of the job will be focused on personal and home.

This is for a confident, self starter who likes to organize and make sure their boss’ life is running smoothly! You should have great taste, be able to book a 5 star vacation and get your boss into all the hot spots in town.

Hours are Monday-Friday, 10am-6pm with room for some flexibility to meet a plumber early or stay late if he is having a dinner party.

Salary is 60-70k, paid vacation + sick days + holidays + reimbursement for mileage.

Please have the ability to sometimes work remotely and a reliable car as you will be going around West Hollywood/Beverly Hills and some days to Malibu.

Personal Assistant needed Westside for a busy business woman. Office is in Brentwood and the home is in Santa Monica. Position is Monday through Friday. Hours are 9-5 or 8-6. This is a very calm and easy environment . We are looking for someone refined and intelligent. Must have a four year college education. Duties include errands, some reception, many returns to stores, UPS, Fedex etc. You will probably go in between the home and the office. Must have a clean driving record. Payment is on the books with two weeks paid vacation, sick days and paid holidays. Please be cat friendly. WESTSIDE APPLICANTS PREFERRED. Please have 3-5 recent experience as a Personal Assistant in a home or family office.

This is THE DREAM JOB! We are looking for the ultimate Personal Assistant with Executive Assistant skills who knows how to read the room, anticipate needs, is computer/tech savvy and has killer organizational skills. Preferably, you have several years of experience assisting an A-list celebrity or high profile individual and are based on the Eastside. You must have excellent, long term references, and the ability to be fully flexible for your boss. You will be responsible for overseeing both personal and professional commitments – including being the liaison for the whole business team, managing the home and potentially traveling on set as needed. Your schedule will change depending on the needs of you boss, some days will be longer than others and we need someone that can roll with the fluidity. This is an incredible opportunity and we are looking for a sharp, polished and experienced lovely person to join the team! 100k (DOE) + benefits. Ready to hire in the next few weeks!