East-side, entrepreneurial LA family (film producer and real estate investment CEO) looking for a “jack-of-all-trades” personal assistant who can handle personal assistant work that overlaps with the tasks associated with running a real estate investment business and film production company. Tasks include scheduling, travel planning, home management, managing and working with accountants, real estate professionals, lawyers, and property maintenance issues and being a liaison for scheduling to the production company. The ability to manage up is essential.

Our home has three small kids, two older grandparents, two dogs and a bunny, so there will be tasks such as drop off and pick up for kids and grandparents and bunny maintenance =). Someone who wouldn’t mind traveling occasionally with the family would be preferred (New York, Colorado, Florida). Plenty of room to learn and grow in the real estate space, if that interests you. Must have prior assistant experience and references. Having worked with Microsoft Word, Excel and Filemaker, would be helpful.

Schedule is Monday through Friday 10a.m.- 6 p.m. Willingness to work some weekends and some travel vacations. $25 per hour or negotiable based on experience.

A Beverly Hills couple is looking for a top notch Executive Assistant to work from their beautiful home office. The assistant typically works Monday-Friday, from about 11am-7pm.

The ideal candidate is a career EA who has long term references with at least 10 years of experience as an EA under your belt. Our client values someone that takes the ball and runs with it, who can anticipate what is coming down the pipeline. We are also hoping you have experience working in a home office.

Please meet the below requirements if you are interested in this position:

– High level proficiency in Excel, Microsoft Outlook, PC computers, Apple products
– Must LOVE dogs! They have a wonderful sweetheart that often is in the office, so you should be comfortable with the dog around.
– Experience working with other staff and managing vendors.
– Familiarity with supporting a boss who sits on several boards and understanding the intricate details that go into managing all of their engagements and travel.
– College degree required.
– Recent references required.

Most importantly, we are looking for that “perfect” fit. Our client would like to hire a seasoned career assistant who will stay with them for many years. Loyalty, honesty, integrity, and intelligence are paramount. Salary will be depending on your experience.

CEO couple based in West Hollywood seeking a stellar personal assistant with min 5+ years experience. Must own a vehicle as the position is based 50% out of the couple’s home and 50% out of the couple’s office. We are looking for an energetic, tech-savvy, self-starter who thrives on independent-based work.

This is a full-time position. Salary is commensurate with experience, 60-70k+ and eligible for benefits.

Specific responsibilities include but are not limited to:
◦ Anticipating CEO’s needs at home and at office
◦ Organizing travel and bookings
◦ Light bookkeeping
◦ Paying bills and managing household staff
◦ Lunch/dinner pick up as needed
◦ Grocery shopping
◦ Caring for 2 adorable bichon frises
◦ Occasional school pick up for children
◦ Processing returns/handling heavy boxes
◦ Maintaining the family’s heath and medical records
◦ Calendar management

Requirements:
◦ 4-year degree from accredited college or university 
◦ Minimum of 2 years’ experience as a Personal Assistant (not only Executive experience please)
◦ Excellent references from both current and previous employers 
◦ Prioritizing executive tasks and multi-task effectively 
◦ Strong communication skills, both written and verbal 
◦ Professional mindset and strong interpersonal skills
◦ Ability to work independently with little to no guidance
◦ Detail oriented with exceptional organizational skills 
◦ Valid driver’s license
◦ United States work authorization

Please include a resume and cover letter outlining your experience, salary requirement, and possible start date.

The most lovely retired Entertainment Executive is looking for a sharp, polished, organized and computer savvy EA to work with her in a gorgeous home office. The current EA is leaving after a wonderful 8 years to focus on her family.

This is truly a wonderful home where everyone is happy and respected. Please have at least 10+ years of experience in a home office as an EA with long term references. You will be in charge of: scheduling, travel, events, research, commercial property management, concert bookings, household management and interfacing with adorable Grandchildren who come to visit!

Ideally, this is a 2 or 3 days per week schedule, from 8:30am-4:30pm and the ability to stay late when needed and for events.

This position is on the books and paid hourly.

Coolest and most down to earth couple seeks an organized creative and sophisticated Personal Assistant. We would love to see that you are tech savvy, bright, and have 1-2 years of experience as an assistant. You should have excellent communication skills, verbal and written as well as a love of organization. You will work in a beautiful home office and support a husband/wife team.

Please be fluent with all MAC products, Microsoft Suite, Dropbox and smart home technology.

This is an amazing entry level position where you learn so much! Monday-Friday, 10am-6pm, 40k a year and health insurance.

The ideal person has a year of PA or EA experience to a very busy creative executive and is college educated.

We would love if you can start in the next couple of weeks!

Wonderful Lady and a great team environment! The schedule is a dream, 8am-4pm, Monday-Friday and you will be working under a great Estate Manager. Salary is 85-90k!

1. Correspondence – Frequent emailing and written correspondence working with Mrs. and on her behalf, and also internally with staff
a. Dictation – Must be able to type at least 65 wpm and take dictation
2. Scheduling/maintenance of Mrs. personal and social appointments/calendar
3. Travel – Coordinating of extensive travel itineraries abroad and other
4. Online ordering on behalf of both Mrs. and the house
5. Special projects (out of office)
6. Mexico – frequent correspondence with Estate Manager, keeping Mrs. up to date in all ongoing operations and maintenance
7. Communications – Acts as a liaison between Mrs. and others while maintaining tact and discretion
8. Mrs.’ medical – maintain files of all pertinent medical records, diary necessary follow up appointments, etc.
9. Proficient in Microsoft Office
a. Outlook – Email and scheduling on behalf of the house and Mrs.
b. Excel – Preparation of spreadsheets as needed
c. Word – Drafting correspondence on the family’s behalf to staff, friends, vendors, etc.
10. Hospitality – Greet guests and scheduled appointments as they arrive to the home, notifying Mrs. of their arrival
11. Research – Various topics as requested by Mrs.
12. Assistant Manage the estate as requested by Mrs. and the Estate Manager
13. Thanksgiving/Christmas
a. Order hams/turkeys and chocolates for friends, staff and vendors specified
b. Order Christmas gifts, working with Mrs. to select
c. Assist Mrs. with various Christmas cards
14. Organization – Create gift, Christmas and miscellaneous binders for reference guides, as well as updates the Red Book of contacts annually
15. Office supplies

We are searching for a top notch organized Personal Assistant for a fabulous fashion entrepreneur!  Your job as the Assistant is to provide support to the family and the Estate Manager. As the personal assistant, you will keep and schedule a busy calendar, liaise with the family office, manage all the mail, and do all the family errands. You will help your boss with her work at the store and her other philanthropic work as well as helping the mom manage their 15 year old’s schedule, and school calendar.  There may be a chance, if both patents are traveling, to do an occasional over night. Your schedule is typically Monday – Friday 8:00 am- 6:00 p.m. with flexibility for evenings, weekends etc. Family prefers a candidate with a four year college degree with like experience and fantastic references. Family pays a competitive salary with overtime along with with fabulous benefits!

We are looking for an experienced PA to work for an Oscar nominated Film Producer.

This is a 24/7 mentality position. Some work will be remote, and then you will be expected to go to the Principals home/office a few times a week to make sure they are stocked with all necessities.

This is 95% Personal, and 5% Admin. You will be asked to run local errands, manage two calendars, as well as do basic administrative tasks.

Must have a minimum of 4 years full time recent experience working as a Personal Assistant for a High Profile Individual.

Salary $90k.

Please send professional resumes to: nycjobs@thehelpcompany.com

A high profile client is seeking a dedicated and polished personal assistant/ house manager to assist in organizing their home and her career in Hollywood. This will entail, calendar, some help with social media and communication. provide admin support, help oversee the property and help with any outside vendors as well as a housekeeper. You must be well spoken, have a college degree, and a calm and professional demeanor.
Salary: DOE

They are looking for a motivated individual who values confidentiality and has a few years of experience, ideally working in a household setting for C-Level Executives or someone in the spotlight.

The salary is commensurate with experience + strong benefits package.
You Have:

2-5 years of Personal Assistant or Household Manager experience for a high profile individual
Proficiency in scheduling and Google Suite
Handle confidential information in a discreet manner
Exceptional organizational and time management skills
Ability to work in a high-level environment
Professional and proactive
Excellent written and verbal communication skills
Please submit your resume for consideration!

We do require references and a clean social media account!

Private family based in the Upper East Side seeks a professional and capable Executive Personal Assistant to assist with home office operations and day to day responsibilities. The position will require the candidate to travel to their secondary residence in Long Island as needed. The ideal candidate is organized, detail-oriented, and personable. The candidate must be adaptable and able to work well under pressure.

Other responsibilities include but are not limited to:

Managing an ever-changing calendar, prioritizing and facilitating appointments across multiple time zones for all family members. Coordinating domestic and international travel for the Principal. Managing finances including budgetary analysis, expense reporting, and balancing accounts in Quickbooks. Handling all logistics associated with meetings, appointments and conferences, etc.. Anticipating incoming emails and phone calls with proper call screening, forwarding, and message taking. Coordinating communication with other household staff to ensure operations run smoothly. Handling all correspondence and supervision of vendors. Organizing and maintaining company files. Additional general Executive Personal Assistant duties upon request; constant need for overriding flexibility and exceeding expectations. Help oversee teenage son as needed, acting as a friendly face in home to help with homework or bring to appointments
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This position consists of a five-day workweek of Monday through Friday, roughly 8:30am to 6:30pm with flexibility and a willingness to work additional hours upon request.

Please send professional resumes to: nycjobs@thehelpcompany.com