We are looking for an experienced part time Personal assistant for a young business woman in Bel Air. The perfect candidate is SUPER tech savvy, culturally aware, hip and cool and can help with social media and branding managers.
The schedule will be Monday, Wednesday and Friday. Your duties will include household, personal, and business errands, inventory, and clothing. You will also be interfacing with business managers and attorneys. We are looking for someone who is a self starter; highly organized, discreet and kind. Once a month you will be expected to do a monthly expense report for the accountants so please be comfortable with microsoft office. Client will not be hiring anyone with public social media. Must be willing to sign a NDA. There are pets in the home so please be animal friendly. Please be willing to do a 30 day trial before being hired. Competitive salary and great opportunity ! There is a possibility to be a full time job eventually. Please reach out if you are interested.

Young, creative, hip and down to earth Creative Entrepreneurs need an amazing Executive Personal Assistant to keep their personal, business and home lives running smoothly! They just had a baby and have a nanny, and their lives keep getting bigger, so they looking for that great right hand who will keep them organized and can anticipate their needs. Both Mom & Dad do a few things in business, and need someone that can wear a few hats. From scheduling, travel it itineraries, researching a topic for a documentary film project and finding how to get in contact with a Senator for another project, it’s a bit of everything! You might help find a great preschool, manage the nannies calendar, book vet appointments for their two beloved dogs and generally, be aware of what a HNW Creative Family might need.

Please have at least 3-5 years of similar experience in an assistant role for a HNW or Creative Individual with references we can check.

This role is for a tech savvy person who is also in sync with cultural trends, has a keen eye for design and fashion and generally in sync with what’s going on in the world. You’re amazing at booking last minute adventure travel and love the thrill of figuring how to score that hard to get gift.

We are looking for a special person, ready to hire!

Salary is DOE + excellent and flexible time off policy.

Our client is the embodiment of a creative entrepreneur. He runs a few different businesses in the creative industries and is looking for a capable, intelligent, creative Executive Assistant to help manage his world and keep it running smoothly. You will work out of a gorgeous studio in DTLA, typically Monday-Friday, 10am-6pm. Everyone has had the Covid Vaccine, and we are looking for a Vaccinated person to join their team. You will get to interact with top creative personalities and CEOs, please have experience interfacing with high profile and HNW individuals. Ideally, we are looking for a candidate with 1-2 years on a busy talent agency desk, (managing multiple schedules, coordinating travel, problem solving, etc.) who would love to grow with a small business. Salary is DOE, 55-65k!

Our favorite CEO and his partner, is looking for a personal assistant / house manager that will handle the following at his home in the Palisades:

house management – 3 properties and building a new home
vendor communication
travel arrangements
calendar between his office and home
his three dogs
good team player (his household staff has been with him a long time)
event planning

You must have a college degree along with verifiable, excellent references that display your loyalty and your longevity!

We adore this gentleman who would like help managing his life! Let us know if you are the right candidate!

Please respond to us with your salary requirement and a cover letter.
Thank you!

Author/Activist/Entrepreneur seeks Administrative/Personal assistant. 

Office duties include: scheduling, coordinating calendars, facilitating phone calls, communication and a wide range of interactions with agents, publicists, publishers, brands and heavy travel arrangements. 

Personal responsibilities include but are not limited to: Scheduling appointments, managing family/ kids calendar and appointments, travel, assisting head housekeeper with vendors, supply orders and event planning. Daily driving required. 

This is a position for someone extremely organized, can handle a heavy workload, highly adaptable, can perform under pressure, deal with high caliber talent and all types of personalities, anticipate needs and issues, and has a no job too small mentality. Must be dedicated, considerate of others, curious, kind and an all around people person.
The boss is an incredibly respectful, generous and patient mother of two, has a fairly chaotic life and works unreasonably hard. You’ll be the lifeline to keep things running smooth and must be available off hours via phone and email.  A lot will be expected from you. 
Environment is supportive and friendly.  Boss works in a variety of industries including fashion, entertainment, education and does a lot of work in the non profit, social impact space. She tours and speaks around the world so this position will require travel. 
Must be proficient in the Google Suite and Microsoft Office Suite including Word and Excel, have extensive experience in working with Apple products including Mail and Calendar, and a plus if technologically savvy and all around good at trouble shooting. Social Media experience also a big plus. 
Only Vaccinated candidates will be considered. (Covid, flu shot etc with this family). Office will be in the home located in Brentwood.

Our client has a home in Hollywood Hills that needs a good pair of eyes to keep it maintained and in working order. The couple comes and goes between London and Los Angles, and would like someone to make sure the house is always in working order. The couple has their main assistant in London, but will need you to make appointments here in LA, handle the mail, the vendors and anything else while visiting LA. They think they will need you 10 hours a week. Please let us know if you are interested!

This is AN AMAZING OPPORTUNITY to help an up and coming band!! You will live in a gorgeous beach front Malibu property and make sure this Teen Group is taken care of, where they need to be, safe and manage the home.

You will LIVE IN for TWO MONTHS so there can be someone on property as things pop up. If all goes well, this could turn into something else amazing down the road!

The Teens are lovely, this will be really fun for someone. Ideally you are a PERSONAL ASSISTANT with house management experience, and even better if you have been ON TOUR or worked in the MUSIC INDUSTRY before, or at least some ENTERTAINMENT experience.

$2500 a week, DOE!!

The Role
We are looking for a House Manager who ideally has experience working with teenagers. This is a live-in position at a beautiful rented home up in the Malibu hills for an initial 2-3 months.
 
Day to day responsibilities include, but not limited to:
• Daily management of the rental house ensuring it is looked after to a high standard 
• Regular shopping – ensure the kitchen is fully stocked with essentials for the group. 
• Ensure the safety and welfare of the  group members whilst in the house. Ensure no parties, and no alcohol/drug consumption anywhere on premises!!
• Liaise with household staff including a gardener and cleaner.
• Liaise with the group’s Management team to ensure the group members leave the house in good time etc. 
• Be a big sister figure for the group, forming strong relationships so they feel like they could have someone to talk to outside of the management team if any issues as well as inform Management of any serious concerns.
 
Likely 6-7 young adults (17-19 years old, mix of boys and girls). There will be filming taking place at the house but this person will NOT be on camera.  
 
You’ll be living there 7 days per week but will have time off when the group are out in rehearsals or at the studios during the day.
 
This role will be heavily supported by the management team during the day. Its really having someone there for the mornings, and nights to ensure safety of both the kids and the house.

*Must be FULLY vaccinated for Covid and willing to take weekly tests*
 

Santa Barbara family seeks a proactive, creative, and detail-oriented candidate to serve as a personal assistant to one of the principals. This role will primarily focus on executing the day to day needs of the principal, which will vary in size and scope. The ideal candidate will have a positive and hardworking disposition and possess excellent time management skills.

Duties/Responsibilities Include (but are not limited to):
• Run errands for the principal as directed.
• Create and maintain accurate inventories of personal items and ensure organization within the principal’s home and office settings.
• Coordinate meals for the principal. Food service experience a plus.
• Work in collaboration with the principal’s administrative staff to schedule personal appointments, coordinate travel and meeting logistics, including accommodations, car rentals, flights, restaurant reservations, etc.
• Administrative work as needed.

Requirements:
• Relevant experience within a high-service, private household environment with high accountability levels.
• Experience in maintaining the confidentiality and privacy of an employer.
• Polished and professional; ability to remain calm in high-stress situations with a sense of urgency as required.
• Must have a US Passport and the flexibility to travel domestically and internationally as required.
• Must be willing to live and work in Santa Barbara, California.
• Must be vaccinated and willing to follow COVID-protection protocol.
• Must have US Driver’s License with zero points.
• Legally able to work in the United States.

Salary + bonus end of the year + excellent benefits: medical/dental/vision insurance and a 401k!

Tons of room for growth, if you want it! Totally DOE for the right person – this client is amazing and has such a great track record of keeping long term employees. There is a wonderful team you get to work with. If you have been dreaming of moving to SB, this client is totally happy to help you relocate!

The perfect person is eager to learn with a positive attitude, resourceful and ready to join a wonderful team. You could also be very experienced and ready to bring your knowledge and expertise to this team. They want someone who would be excited to grow with the team. For example, the Chief of Staff started as the client’s assistant 10 years ago and grew into the COS.

We are looking for an Executive Assistant/Office Manager to add to our team of dynamic professionals.

The Executive Assistant/Office Manager will support the CEO and Chief Marketing Officer, organize and coordinate the daily office procedures, and assist the Marketing team. This is a fast-paced, dynamic environment that requires flexibility, resourcefulness, and professionalism. The Executive Assistant must be exceedingly well-organized, have strong multitasking skills, be able to adapt to changing priorities, and enjoy the administrative challenges of supporting a fast-paced team.

Tasks/Responsibilities:

1. Calendar Management for CEO and Marketing team, including the social calendar for the Company’s varying markets.
2. Schedule and coordinate meetings with internal and external contacts, including booking and confirming conference rooms and software when necessary, maintaining meeting agendas and notes, and taking and distributing minutes.
3. Draft, prepare, and send reports, letters, and emails to Company investors.
4. Create expense reports for CEO and Chief Marketing Officer. Collect and organize receipts from CEO and Chief Marketing Officer to submit to Accounting. Review CEO’s credit card statement for business expenses.
5. Organize and coordinate the maintenance and upkeep of office facilities and equipment by overseeing cleaning staff, vendor and repair appointments, and other facilities maintenance as necessary.
6. Submit office expenses to Company’s accounting firm.
7. Maintain office supply inventory by anticipating supply needs and managing supply order process, including grocery shopping for the office.
8. Coordinate and book business-related travel, including itineraries, accommodations, flight bookings, reservations, and car services as needed.
9. Manage package shipping and receiving by coordinating with third-party shipping services to ensure timely pick-up and receipt.
10. Organize and send email blasts for Marketing team, including, but not limited to, investor emails and special event notices.
11. Maintain, plan, source, and create content for Company social media profiles (Google, Yelp, Facebook, Instagram, Twitter, TikTok).
12. Oversee Company website construction and maintain correct and current information on restaurant menus, hours, and contact information.
13. Assist Marketing team in building marketing decks.
14. Occasional travel to assist onsite at special events such as grand openings, holiday celebrations, etc.
15. Personal calendar management for CEO.
16. Other projects and tasks as assigned.

Abilities:
1. Able to handle a very active desk supporting multiple priorities and respond to and complete tasks accordingly
2. Strong accuracy and attention to detail
3. Able to interact with multiple levels of the Company and outside contacts/vendors.
4. Demonstrated professionalism and ability to maintain confidentiality and discretion
5. Excellent organizational and follow through skill
6. Excellent verbal and written communication skills
7. A willingness and interest to learn.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to operate all office equipment necessary to perform the job.
2. Ability to lift and carry up to 35 pounds.
3. Ability to move freely about the office, sit for up to 8 hours a day, assist with set up of Company events.

Minimum Qualifications:
1. High School Diploma or equivalent.
2. Bachelor’s degree preferred.
3. Minimum 3 years supporting upper-level executive in a fast-paced work environment.
4. Experience in the hospitality industry a plus.
5. Experience with Microsoft Office Suite, Zoom, RingCentral, and MailChimp.
6. Experience with social media platforms, including Facebook, Instagram, Twitter, TikTok.
7. Experience with WordPress preferred, but not required.
8. Previous marketing experience preferred, but not required.

Compensation:
This a non-exempt salaried position, eligible for payment of overtime per applicable state and federal law. Salary commensurate with experience.

Young couple with a darling 8 month old son are looking for a part time family assistant. The ideal person would be excited to work 15-20 hours a week to help run errands, meal prep, loves to organize, and help keep the house tidy. Both mom and dad are extremely busy and have a very hands off approach, they just need someone they can trust, who is flexible, loves children, and has a can do attitude. If this is a fit please reach out to me directly.

elizabeth@thehelpcompany.com