Executive Assistant, Office of the CEO

Position Summary: The Corporation is a family business wholly owned by the Family. The Executive Assistant will work with executives, family members, administrators, and other professionals across the organization as well as residential staff and third-party contractors to undertake a process-based approach to work and to enact operational excellence. They will demonstrate an ability to lead with business judgment and discernment.

Responsibilities
• Help build, supervise, and operate the administrative function for the Family and the Corporation.
– Help structure the Family administrative function to support multiple generations of family members. Working independently, supervising other administrative assistants, and / or working with the office community:
♣ Manage calendar, phone, and email
♣ Arrange logistics for business meetings and meals
♣ Manage company resources for the family and company, including residence access, theater passes, sports event tickets, etc.
♣ Support family members with outside needs (e.g. college arrangements)
• Concierge services
– Arrange world class travel experiences for the family and invited guests on two set annual trips and various other trips throughout the year.

Accountabilities include:
♣ Research destinations and direct trip planning
♣ Arrange ground, air, and sea transportation
♣ Arrange accommodation and dining logistics
♣ Curate memorable experiences for all involved
– Procurement
♣ Maintain birthday and significant event calendar and research, recommend, and purchase gifts for family and friends
♣ Purchase rare books and other items of family interest, maintain collection databases, and manage insurance coverage
♣ Manage purchases of large items (e.g. cars)
♣ Procure event tickets

– Event Planning
♣ Assist in planning and executing family events
♣ Plan and oversee events including the holiday event, summer event, quarterly company off-site meetings, and company board meetings.

Attendees (excluding the board meeting) generally run into the hundreds.
• Financial Management
– Work with family accounting, accounting, tax, and family members to:
♣ Meet the day-to-day financial needs of the family
♣ Manage foreign and domestic accounts and facilitate reporting to the family on cashflow
♣ Create annual budgets
♣ Coordinate personal charitable giving
♣ Coordinate with the tax department on tax compliance and needs
– Manage insurance (US and UK)
– Track investments in various entities and develop reporting for the family
– Coordinate estate planning work with outside attorneys and internal tax resources

Necessary Experience
• Minimum of ten years experience as executive assistant or personal assistant to the CEO of a significant enterprise
• Bachelor’s degree
• History of using technology as an enabler, with proficiency in applications including MS Word, MS Excel, MS Outlook

Success Patterns
• Build systems and structures to reduce dependence on any one person and to enable others’ autonomy
• Demonstrate a high level of partnership, collaboration, proactivity, and autonomy; avoid projecting self-importance or the need to control
• Understand preferences and tastes
• Lead with suggestions and solutions
• Perform small tasks quickly so they do not require further inquiry
• Organize and prioritize work independently; delegate tasks and projects as appropriate
• Deploy excellent written and oral communication skills, including grammar and syntax
• Pay attention to details
• Maintain a high standard of etiquette in representing CEO and family
• Exercise considerable discretion and maintain appropriate confidentiality
• Demonstrate a drive towards self-development and a desire to help others develop

We are looking for a professional PA to work for a family in Marin.

Duties include (but not limited to): running local errands, taking Dog to vet/on walks, grocery shopping, coordinating with vendors, planning travel, booking DR appts and restaurant reservations.

Candidate should have strong computer skills, software competence in Excel, Google platforms, Apple operating systems, etc.

We are looking for someone who can dedicate approx 20 hours per week. Some hours can be remote but you should be available to go to the home for vendors, Dog related duties and if the family is having an event at the home.

Salary DOE, $40/hr +

Please send professional resumes to: sfjobs@thehelpcompany.com

Exec assistant testing updated

We are looking for a SR level, experienced Executive Personal Assistant to work for a self employed individual in Madison Park.

We are looking for someone who has a minimum of 10 years full time, recent experience working as an EA/PA for a busy high profile client. Ideal candidate will have long term references, as loyal is very important to this principal.

You should have experience managing, as you will be responsible for managing both vendors and a JR level asst.

This is a full time job.

Must have college degree, and be local in NYC (please do not apply if you are not currently in NYC.)

Salary DOE, $100-150k.

Please send professioanl resumes to: nycjobs@thehelpcompany.com

Our client is a busy entertainer who is married with two young kids and enjoys peace and quiet at home. You will be in charge of all personal assistant and house manager duties from scheduling, dealing with contractors and interacting with the business office as well. We are looking for someone positive, who is excited to bring efficiency and organization to the house. The job is mostly Monday-Friday, and the family is offering 90-100k DOE. No pets! Please be tech savvy and have at least 3-5+ years of professional PA/HM experience, ideally for a high profile family.

We are looking for someone who can work three days a week, 8:00 AM – 3:30 PM. Our client prefers someone with a Bachelor’s degree, who is eager to learn and is polite. If the candidate has an interest in art that would be a huge plus, but definitely not required. $30 an hour on payroll, DOE.

The ideal candidate will have 1-3 years of experience supporting a HNW client as a Personal Assistant, tech savvy and great problem solving skills. This is the perfect job for someone starting their own business or who has another part time role. We are looking for at least a 2-3 years commitment, ideally longer.

We are looking for an educated, well traveled and refined Personal Assistant to work with an Actress in Los Angeles.

You should have at least 3-5+ years working for a high profile individual, ideally HNW, flexibility in your schedule and a true love of keeping your boss organized! There could be travel in the future as this person does some creative work and might need your help on set. You will be wearing many hats and you should be just as excited about organizing her closest as you are to run and grab a coffee or run lines with her on set. We would love someone close by to her home as a typical day can be 10+ hours. Most weeks average 50-60 hours a week, Monday-Friday though you should have a 24/7 mindset.

We are looking for a sharp candidate who can change gears at a moment’s notice and who loves acting as a Gate Keeper to a prominent woman. Candidate must have a college degree, and have a valid driver’s license, as there will be some driving involved. We need a tech savvy individual who is comfortable managing schedules, organizing Google Suite Documents, arranging travel and internet research.

Guaranteed 40 hours a week plus overtime. Hourly base is $35 an hour, DOE. Wonderful health insurance, paid vacation, sick days and holidays.

*Must be able to start ASAP and follow strict Covid guidelines*

We are looking for a positive, eager, & hyper-organized Personal Executive Assistant to keep this Entrepreneur’s life and business running smoothly. This is an amazing opportunity to learn from a successful businesswoman who is starting a new venture and needs help getting it up and running. From research, scheduling, travel arrangements, errands, gift buying, bill management, organization & coordinating with her children’s schools, this is an all hands on deck position. You must be someone who works quickly and is able to stay three steps ahead, as you will be working for a very driven person who knows how to make anything happen. This is the perfect positions for an amazing assistant who has fantastic admin skills, but likes variety and enjoys running around as part of their day! We are looking for a tech wiz who is fluent in Google Suite, Microsoft Office, Apple products, internet research and implementing organizational apps such as Asana to streamline and make things more efficient. This is a full time position, typically Monday-Friday, in the home office, though some flexibility is needed to work nights/weekends for an event, and potential travel in the future.

We are looking for a polished and experienced Personal Assistant for an Actress in NYC.

You will be responsible for all basic PA duties included but not limited to: booking travel & hotels, calendar management, dinner reservations, scheduling all appointments, sorting mail, light bill paying, event planning for dinner parties and philanthropic events. There are other domestic residences you will be responsible for tracking things as art installations.

You may be asked to travel occasionally with the client.

Please send professional resumes to: nycjobs@thehelpcompany.com

Salary DOE, $80,000

Lovely client needs help getting her home organized! We would love a great assistant who is wonderful with closet organization and project management. You will be doing tasks she hasn’t had time to do as she has a demanding full time job. Thinks like organizing the garage, switching titles on a car for donation and more. We want a lovely personality who can come in and make this home super organized and feeling great!

This will be two days a week for two months. Please let us know if you are free!