Personal Assistant Job Description

Brief Description
Personal assistant to a Brentwood-based couple who have a busy calendar, travel regularly and have four different homes. Assistant will work out of an office in their Los Angeles home.

Responsibilities
1. Devise and maintain home office filing system
2. Handle light bookkeeping/accounting and act as liaison with accountant
3. Manage calendar and appointments
4. Make travel arrangements
5. Organize maintenance of homes including all vendors including IT, cable, electrical, plumbing, A/C
6. Assist in planning, organizing and managing small dinners and events
7. Update computer software and handle minor computer issues
8. Run errands

Qualifications
1. Exceptional organization skills
2. Excellent grammar and written communication skills
3. IT literate, including direct experience with Mac computers and software, Word, Excel and Quicken
4. Self-motivated
5. Good interpersonal relationship skills
6. Ability to multitask and prioritize daily workload
7. Discretion and confidentiality
8. High school degree required, college degree considered an advantage
9. Experience as a PA, a PA diploma or certificate considered an advantage

NEW YORK: Junior Assistant/Receptionist needed for Financial Firm. This is an incredible opportunity to work for a generous company on Wall Street. You will be responsible for assisting 3-4 Executives, answering phones, keeping track of receipts and expense reports, planning travel for the exec team as well as keeping the office stocked and running local errands for the office (coffee runs, grabbing lunches, etc.) This is a perfect position for a recent college graduate who is looking to build their skill set and their resume! Salary DOE, $50-65,000. Please send professional resumes to: nycjobs@thehelpcompany.com

Amazing full-time assistant position needed to support this busy entrepreneur. He has his hands in a few different businesses and needs a right hand to keep him organized. You will work from a home office and have pretty standard 9am-6pm hours. Our client values an educated assistant and would love if you are a graduate from a TOP NOTCH UNIVERSITY. You must have strong written and verbal communication skills, excellent references, a lovely personality and it would be fantastic if you understand social media/coding/website creation.

We are looking for candidates who are self-starters, work well independently and can be an incredible support system to their boss! Salary is 60-70, DOE.

This position will begin in AUGUST.

This position is the perfect Chief of Staff who enjoys being the right hand. We are looking for someone educated from a top university, well traveled and experienced at working both in a high profile home and office. Hopefully you have perfect manners and can write formal thank you letters all day long and really stay on top of this busy global philanthropist. There are house managers, a staff of 45, events to plan and multiple homes in Los Angeles and abroad. We are looking for a candidate who has done this before! Salary depends on experience. Looking for solid 7 years plus, longevity in your positions, high profile recent references and the education to match. Please only apply if you are able, skilled and experienced.

A busy family of 4 is looking for a JR House Manager to work from 8-6p, M-F in Cow Hollow.

You will be responsible for all PA duties including but not limited to: running local errands, stocking the home with supplies, going to Target/Costco/Whole Foods/Safeway, etc., researching trips, restaurant reservations, DR appointments, keeping home office organized, and anything else the family needs to keep their lives and calendars in order.

Must have experience running a home (not yours, in a professional manner) and have a college degree. Must also have your own car (gas/wear and tear on your vehicle will be reimbursed.) This is an amazing opportunity to work for a very generous family.

Long term references are ideal- we want to find someone who can stay for YEARS!!!

Salary DOE, $23-25/hr.

Please send professional resumes to: sfjobs@thehelpcompany.com

High Profile and VERY busy west side family needs a reliable, organized, detail oriented and fun personal assistant. They will guarantee at least 30 hours a week but could be more. You will be doing anything from planning a intimate dinner party, gift buying, planning travel, lots of scheduling and liaising between the family business manager. You should be a self-starter, MAC proficient, and have a fun and easygoing attitude. Must be VERY computer savvy! Mom has a very busy work schedule. Kids go to a private school with a very confusing website. Calendar is uploaded online daily. All 3 kids have different schedules daily. You will be responsible for all of their schedules and keeping the nannies on schedule since everyone besides YOU will be computer illiterate. There are errands, help with pick up from school (15, 13 and 10 years old). In addition you will be responsible for all the party planning with the Mrs. and doing extensive gift buying etc. She has started shopping for Christmas already. This is really the perfect part time position!!! $30 per hour on the books plus health insurance after 6 months… Schedule is Monday – Friday, a very occasional Saturday. Hours are 3 pm and on Monday – Thursday, Fridays are 2 pm and on. Approximately 21 hours in the House which is located in Central Santa Monica! The rest of the hours are errands, shopping etc.

Refined Diplomat is in need of a polished PA to run her world. You must have GLOWING LONG TERM REFERENCES, great etiquette and fantastic computer skills. The schedule is Monday-Friday, about 12/1pm- 6pm. You must be a self starter and able to keep up with a fast paced environment. This Diplomat lives with her husband, no pets! Please have a lovely demeanor and the desire to commit long term to this position! You must have great common sense and a true service attitude!

We have an amazing position for a smart, well referenced personal assistant/house manager. This gentleman needs an adult that can help manage his finances, his home, and his staff. The home is in West Malibu. The only caveat is that you possibly might spend the night once in a while. This gentleman has a home on the East coast and does travel a bit, so he needs a very trustworthy, discreet, well-referenced person. College degree is a must, as well as a safe car. Please let us know if you are interested.

We are looking for an experienced (5+ years) personal assistant to be the right hand to this accomplished and busy Actress! 

The ideal candidate has supported a like-minded employer before (actress, entrepreneur, entertainment executive) and understands how to seamlessly run a demanding schedule and life of their boss. You must be flexible with your schedule, be comfortable handling last minute requests and have IMPECCABLE references. Depending on the day, you might work 8 or 12 hours a day. You could be asked to travel, but mostly, you will be based in LA. You will be the main point of contact for your boss – everything runs through you! Please have excellent written and oral communication, be detail oriented, love making back up plans and be able to work remotely when needed. 

Ideal candidate is college educated, tech savvy, resourceful and truly enjoys being an assistant. While you are extremely professional and respect boundaries, you also know when to let down your guard and have a sense of humor when it is a stressful day. You will be in charge of managing a COMPLEX and EVER CHANGING CALENDAR and must be extremely DETAIL ORIENTED! You think 5 steps ahead of your boss and thrive during challenging moments and love finding those “impossible” gifts. 

This is a very special job and we are looking for the perfect assistant to come in and take good care of our lovely client!

Salary is DOE, 60-70k, plus two weeks paid vacation and a very awesome boss! MUST LOVE DOGS!

We are looking for a professional EA/PA who has worked for High Profile clients in the past. This young starlet is looking for someone who can support her with day to day tasks, as well as travel with her if needed. She also

You should be extremely familiar with NYC (local candidates ONLY!) Please do not apply if you do not have recent, previous experience working for a High Profile Entertainment professional.

The job will be 40-50 hours per week- she needs someone who can help with last minute travel arrangements (both domestic and international) and can also prep their NYC loft before they come back into town.

This is an amazing opportunity for someone who wants to grow with a client! This young actress is bout to take off in her movie career and needs a loyal person who can make this transition into their next chapter of her life seamless!

Salary DOE, $75k +

Please send professional resumes to: nycjobs@thehelpcompany.com