We are looking for the most organized PA to work for a High Profile family in Atherton. You will be the primary point of contact for the employer, so you should be poised and well spoken- the perfect “first impression” for the Principal. You will handle 99% of all correspondence including emails and hand written thank you notes.

Typical daily responsibilities include but are not limited to: family calendar management, manage ongoing household projects, vendor research and vetting, oversee household budget and expenses, run local errands and ensure that the home is running smoothly.

The family is very social and loves to entertain, so you should have experience planning sophisticated events from 5 guests to 200 including supervision of wait staff, bartenders and caterers on day of event.

You will be working hand in hand with the Estate Manager, Chef, Handyman, Nannies and Housekeepers. You should be a team player, who is willing to roll up their sleeves if needed.

Schedule is Monday through Friday (approx 8a-6p), but please be flexible to work occasional weekend as needed.

Must have a minimum of 5 years recent, FULL TIME, experience working for a High Net Worth family in the area. You should have a college degree, and have long term references. Loyalty is key to this family.

Please send professional resumes in Word doc to: sfjobs@thehelpcompany.com

We are looking for someone who wants to work in downtown Santa Barbara who has 3- 5 years of experience, This office has a wonderful friendly atmosphere with 9-5 hours and great benefits. The principal and his wife have a real estate investment firm and they want someone to manage their social calendar, travel and the homes they are currently remodeling and building in various locations. Everyone who works here has been here for years and is very happy to be working in this positive environment . Salary is $50,000 with some flexibility for the right person with experience.

We are looking for an house manager/ personal assistant who has longevity in their career. ( 5-7 years running a house or working as a personal assistant in a home)
• 60% Home Management
o Coordinate and arrange anyone who works at the house (i.e. nannies, housekeepers, exterminators, electricians, handymen, contractor, gardener, pool repairman etc.)
o Specifically understand each person’s job description & accountability and ensure they are executing
o Meet with new workers at the house to show them specifically what needs to be fixed. Verify work was done properly and be quality control
o Negotiate with vendors to make sure we are getting a fair price
• 20% Personal Travel
o Coordinate and book flights, charters, hotels, greeters, and drivers
o Confirm drivers and greeters on day of travel
o Manage backup flights and hotels
o Create trip manifests/bibles
o Prepare necessary documentation such as passports, boarding passes, Global Entry cards, etc.
• 10% Kids/School
o Manage weekly kids schedules as they pertain to Principal family (practice schedules, attending games, coordinating needed equipment)
o Manage Principals involvement in School Board, schedule quarterly Finance Committee Meetings, schedule quarterly Executive Committee Meetings
o Coordinate kids’ travel to/fro camps
• 5% Friends & Family
o Make weekly dinner reservations
o Track & remind of birthdays of close friends and relatives
o Brainstorm, purchase and arrange delivery of flowers, gifts, etc
o Occasional planning of gatherings for holidays, birthdays, etc
• 2.5% Cars
o Purchase and sale
o Service and repair
o Manage Bluetooth connections, Wifi subscriptions, Sirius XM subscriptions
o Manage documentation
o Traffic tickets, parking tickets
• 2.5% Tech
o Stay up to date on the latest tech trends and ensure new products are purchase as soon as they become available (iPhones, iPads, etc.)
o Understand how to fix aspects of iPhone/iPad issues
o Manage and understand home tech

Lovely client is coming to LA for minimum one month, and possibly more.  She is in need of a Personal Assistant to work from noon (ish) to 8/9pm, daily while she is in town.  She will be staying in Beverly Hills from today for a week. and is looking for someone polished and professional who knows LA like the back of his/her hand, to drive her while she is in town.  She is here to look at houses, so some familiarity with real estate is a plus.  She will also have appointments, and shopping trips.  She would like coverage seven days per week, but is open to hiring a M-F person, and a weekend person if she can’t find someone willing to work every single day.  She is looking for someone dependable and PROMPT.  Please let us know if you are interested. If so, please let us know if you prefer M-F schedule, the weekends, or all seven days.  Pay will be hourly, so please also tell us your hourly rate.  We are looking for someone who can be flexible with his/her time.  The ideal candidate is a former BH hotel concierge with private service experience!  Thank you!

Smart, educated and hyper organized personal/executive assistant needed in Santa Monica. This intellectual author needs a professional to keep her on track. You will help with a variety of tasks from organizing files to writing correspondence to overseeing projects and more. Running errands around Santa Monica will also be a part of your duties. This will be a few days a week. Please have at least 5 years of experience. You must have long term references, strong writing and communication skills, a college degree, be tech savvy and a wonderful attitude. Wonderful opportunity to work for a creative intellectual! $25-35/hour DOE

Coolest Producer needs an all star PA to keep her world running smoothly. She needs a tech savvy, stylish, intelligent and resourceful professional! This is a flexible 20 hour/week schedule, ideally you can also help a few hours on a Saturday. Must have great references and experience working as a PA for at least 5 years to a busy businesswoman, ideally in entertainment. $20-25/hour DOE

We are looking for a professional and lovely personal assistant who loves keeping their boss organized!

You will be supporting the owner/teacher of a piano school working out of a home office doing bookkeeping, invoicing and organization.

You should have excellent administrative skills, (QUICKBOOKS as you will be invoicing, Outlook, all MAC products, dropbox, scanning, trouble shooting,) a sense of urgency, the ability to prioritize and think ahead for your boss and a love for ORGANIZING! Please have a great customer service attitude as you will be scheduling lessons with high profile clients and busy parents.    

The schedule will usually be Monday, Wednesday, Friday from 9am-5pm. This is a $18-20/hour position.

Mom is looking for a Jane of all trades- This job is all about carpool pick ups, errands, and helping with homework. Kids are all teenagers so this is more of a family assistant position. Also Mom wants to find someone who can also help her get organized. There are lots of projects like organizing photos and getting caught up with the family calendars. The crunch days are Mondays Tuesdays and Wednesdays. It would be great if you are open to Saturday nights.

SAN FRANCISCO: Personal Assistant Needed for Loyal and Lovely SF Family

We are looking for the BEST Personal Assistant for an extremely creative client in Noe Valley. This client has recently remodeled their 10,000 sq foot home and is looking for an Assistant/House Manager who can help run their day to day lives. You will be responsible for calendar management for this family of 5 (plus a puppy!), help with travel planning, restaurant reservations, to running local errands and organizing closets and pantries. We are looking for someone who can set up systems for this new home and organize everything from a gift database to cleaning routine for the housekeeper and groundsmen. If you have the best eye for attention to detail, and love keeping everything in its place and want to work for the loveliest, most loyal client, please send your resume. Anyone with a background in architecture or art would be a bonus to this client – as they have an extensive art collection comparable to a museum!

Must have a minimum of 10 years experience working as an Executive/Personal Assistant or House Manager. You should have a deep level of commitment to service and understand white glove service, yet feel comfortable in a more casual environment. The client enjoys a simple lifestyle but also loves to entertain HIgh Profile friends from around the world.

We are willing to accept resumes from across the country!

Salary DOE, $175,000 +

Looking to hire ASAP. Please send resumes to: sfjobs@thehelpcompany.com

Must be able to stay the entire week at the client’s home in beautiful Santa Monica! You will be in charge of two adorable lap dogs. The couple is going on vacation and needs a trusted companion to stay with their dogs while they are away. You must have experience as a dog sitter and already be fully vetted by The Help Co!

Important: you are not able to bring your own pet with you and will be committed to this 24/7 for the WHOLE WEEK!