This is the most interesting family in West Los Angeles! You will be the Personal Assistant to a generous Philanthropist married to an award winning Entertainer, who is extremely busy traveling, hosting events and attending fundraisers. This is a job for a Personal Assistant who loves to organize, prioritize and think ahead. This is your career and you take great pride in all the details to keep the life running smoothly of a HNW individual! You will get to travel to your new boss’ several homes around the country and keep her life in perfect sync. Your schedule will vary depending on her schedule, but you will typically work Monday-Friday, anywhere from nine to eleven-hour days. You love to work on a team and will interact with the most amazing estate manager, house managers and other assistants. This family is really well organized, and they appreciate having happy and professional employees in their home. This is a wonderful position for a great PA or even EA who would love to be based out of a gorgeous home office plus some travel. Ideally, we would like to see that you have about 3-5 years of experience supporting a high-profile individual, a college education, great computer skills and flexibility in your schedule. This is an hourly plus over time position, with a 70-100k base + health insurance and 401k!!

Description:
The Principal seeks an experienced, dedicated, and highly-discreet Executive Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

As the candidate will be in a fast-paced environment, it is important that the she/he maintains focus and manages many tasks within the framework of a multidisciplinary setting. The candidate should be at once confident and forthright while maintaining the understanding that his/her role is to work collaboratively to support and facilitate the business and personal aspects of the Principal’s life.

Candidates should be highly educated, polished, and have excellent interpersonal/ communication skills. Candidates should be service-oriented and understand gracious hospitality.

An ideal candidate will embody a passion for subjects of interest to the Principal, such as innovation in arts & design, travel & culture, education, climate change, sustainability, and international affairs.

Candidates should feel at ease around dogs, pets, and young children.

Property Management:
• Coordinate Household Staff Schedule based on the Principal’s calendar and required coverage.
• Coordinate with team to source of products/inventory, assign errands, and ensure proper upkeep of furnishings and wardrobes.

Travel:
• Plan and manage intricate travel arrangements, sometimes to remote locations, including last-minute international itinerary changes involving guests and pets to ensure compliance throughout.
• Supervise and execute all logistics including commercial air, ground, and sea transportation both in planning stages and on-the-ground.
• Coordinate travel paperwork for Principal’s pets.
• When accompanying Principal, interface with local staff or vendors while still maintaining contact with NY team on all operations.

Human Component:
• Be supportive, loyal, trustworthy, discreet, understanding
• Be engaging and informed, especially during travel periods
• Learn how the Principal thinks or prefers in order to properly support

Administrative:
• Coordinate overall schedule (meetings, travel, family needs, medical or personal care, etc.)
• Draft correspondence for signature and for direct reply.
• Manage information flow – mail, email, telephone calls, deliverables – and stay current on shifting priorities to ensure maximum response and/or productivity.
• Have fluency with the Microsoft Office suite of programs in an Apple-based computing environment.
• Oversee Principal’s medical needs including appointments and general care.

Skills and Qualifications:

– Extremely organized and possess the ability to manage many diverse projects concurrently, and often with changing priorities; ability to roll-up sleeves or delegate to ensure Principal’s needs are consistently being met.
– Strong thinker and excellent planner. The candidate should be resourceful and excellent with problem solving and creating solutions.
– Calm demeanor, flexibility, self-starter, resourceful, diplomatic, intuitive when working both independently and in a team environment.
– Affability, approachability, discretion, and well developed ‘people skills’ are essential.

Education Requirements:
Four-year college degree is required.

Location/Travel:

The candidate must possess a valid driver’s license and passport, and must be free and available to travel domestically and internationally for periods up to several weeks at a time, as needed.

Schedule: Monday- Friday, 10am-7pm (will fluctuate as needed)

Non-smoking environment.

We are looking for a very experienced, loyal and thick skinned Executive Personal Assistant to support our client in Laguna Beach. Please be based locally in Orange County as this is an in person position where you will work from the home office, Monday-Friday, 9am-5pm and be available out of the office for requests via calls/texts/emails. Our client needs a polished, educated and tech savvy right hand. You will work with another assistant who is already there as there is a lot to do!

This position involves heavy scheduling, travel arrangements, event planning, communication both verbal and written, staff management, logistics between the couple’s properties and more. Our clients own various positions and needs someone who understands discretion and that every day is different. The goal is to have the personal, home and businesses all flowing smoothly.

Please have at least 10+ years of experience. Our client values longevity as she is looking to hire someone very long term. One of her last assistants stayed 20 years!

Salary will be 120k+ health insurance bonus, DOE

We are looking for a full time person that can help with day to day IT. If you have worked on a help desk, this could be perfect for you. We need a team player with a great attitude research and implement. These homes are 98% Mac – you will be updating operating systems, troubleshooting email issues, setup any and all new computers and iphones

We want someone that can make a a deep dive into the tech world:
– Research, configure and troubleshoot all electronics
– Communicate complex technical things in a simple way – especially for the principles!
– You should be able to resolve issues
– If you have JAMF background that would be a plus
– You must understand mobile device management
– Set up new operating systems, or introduce new ideas
– 3rd party software is used constantly
– Research any technologies that might help the complex needs of the principles homes

Ideal candidate should have the following qualifications:
– Analytical thinking
– Problem solving skills
– Attention to detail
– Trustworthiness
– Reliable
– Team Player

Please send cover and resume along w/ your salary requirement. This is an incredible employer who values loyalty, and offers a competitive salary and benefits package.

We’re currently hiring for a full time Executive Assistant with Office Management skills to join our dynamic, growing company. In this role, you’ll support the founders and help run the office (virtually to start) in areas that are essential to our team and business. This is a dynamic role for a confident, experienced self-starter who loves to multi-task.
 
In our entrepreneurial environment, this role interacts with a broad array of people, so a consistent, solution-focused attitude and great relationship skills are paramount to maintaining a harmonious workflow between high profile projects and partners. 
 
This company is the leading, vertical media company focused on Gen Z. As a studio, web platform, brand agency and music business, we are highly creative and ambitious in serving this critical niche. We work with the top studios, labels, artists and brands to deliver authenticity and value to our end consumers in an inclusive environment.

RESPONSIBILITIES
● Schedule, calendar and administer calls and meetings
● Manage future facing calendars and schedules for the CEO/CCO
● Run core office and staff administrative duties 
● Manage office/team purchases and events
● Compile expenses, track staff work hours and run company-wide notifications
● Respond to work emails and texts (at times outside of office hours)
● Coordinating travel, production and talent needs
● Prep meetings and meeting materials for staff, partners and clients
● Help prep production shoots (order equipment, provide insurance etc.)
● Travel locally to stores, studio, executive homes
 
QUALIFICATIONS
● 4+ years of experience as an executive assistant and office coordinator
● Strong proficiency with Google products (Gmail, calendar, docs), Office 365 (Excel and Word), Adobe products
● Ability to quickly learn new technologies, programs and applications
● Proven ability to manage multiple priorities in a deadline driven environment
● Clear ability to take initiative and work efficiently to complete complex tasks
● Some knowledge of Quickbooks, ADP and Linked In
● Experience planning team events and anticipating office needs
● Exceptional oral and written communication skills
● Self-starter, extremely organized, detail oriented and collaborative
● Strong scheduling and coordination skills to help deliver multifaceted projects on time 
● Focus on being a creatively, empathetic + enthusiastic team member
● Previous experience in the media, advertising or entertainment industry is a plus
● BA/BS degree

We are looking for an old school, Girl Friday/Lady’s Maid for a client in NYC. The client needs someone who has a unique skill set: someone who can pack/unpack, help settle into each residence with bath products etc, keep her calendar, as well as correspond with Principal’s EA.

You will be responsisble for traveling with the Princiapl to their homes on the East Coast. Summers in the Hamptons, main residence is on the UES and they have a weekend home in NJ.

You will work 5 days and have 2 days off- most likely your days off will be two consecutive days during the week (ex: Tues & Wed.)

Ideal candidate will have some experience as a butler or Girl Friday (can pack, make a beautiful floral arrangement) and be organized to keep a busy personal calendar with dinner reservations, beauty appointments, DR appointments and workout schedule. We are looking for a Unicorn – someone who has an old school service oriented attitude but is has a modern mindset and is technology savvy.

Must have a minimum of 10 years full time experience working as a Personal Assistant to a HNW client. Must have experience traveling and living in different residences.

This is a full time role, offering a competitive salary!

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a tech savvy Personal Assistant to support a busy Executive and make his personal and home life run smoothly. He shares custody of his two school aged children but spends most of his time at the office during the week. You will work closely with the Executive Assistant who you will report to.

This is a position for someone who loves to be of service, enjoys organization, making their boss’s life easier and working on a small and dedicated team.

You will do everything from running errands, booking repairs at the house, taking the dog to the vet, booking luxury vacations, researching the best restaurants and making the house run like a 5 star hotel.

Hours are Monday-Friday, 9am-6pm in the home office, and you will also be needed via text/email at night and on the weekends, we need someone very flexible. Please be savvy with Microsoft Office, Google Suite, Apple products and be generally tech savvy and good with learning new systems and technology. If you also have a background in hospitality, that is a plus! Please be comfortable using your own car for errands and occasionally going to the boss’s office in Century City, you will be reimbursed for mileage.

Ideally, you have at least 2-3 years of assistant experience and you should be very comfortable working under a manager and excited to support a busy boss who expects the best and wants someone that works hard and also enjoys a good laugh when things are busy and tough.

Competitive salary, DOE + wonderful PPO medical/dental/vision insurance that is 100% paid for + 401k!

We are looking for a hyper organized, type A, amazing Part Time Personal Assistant (with Executive Assistant skills,) who can work 2-4 hours remotely, M-F. You will need to be based in Los Angeles, and also able to run errands and most likely go to the house in the Pacific Palisades about once a week. This is ideal for someone who already works remotely or wants to add hours to their schedule. Must also have the Covid vaccine, a reliable car and be very tech savvy. We need someone fluent in Microsoft Office, Google Suite, Adobe, great with research, booking luxury travel and picking out gorgeous gifts. Ideally you have at least 5+ years of recent experience supporting a C Suite Level Executive with fantastic references and a clear background check!

Seeking the ultimate entertainment assistant – with recent experience assisting an A-list celebrity or high-profile individual and flawless references. You will be responsible for overseeing all professional and personal commitments – including schedule management, travel, being on set, acting as the business gatekeeper and being the liaison for all household staff. You are comfortable with the myriad of responsibilities needed to keep the train running of your boss: going on set for months at a time, gassing up cars, managing a complex schedule, researching, travel itineraries, Christmas gifts and more! This position requires 24/7 flexibility. Competitive salary + health insurance coverage. Must love dogs & be fully vaccinated.

The primary responsibility of the assistant is to provide a wide range of direct support for our client who runs an incredible organization, and help her clear up time so she can focus on her business and family. This person will act as the right hand and will be a trusted partner in maximizing her time. Managing an active calendar; composing and preparing correspondence; preparing gifts; supporting travel plans; itineraries, and agendas; and maintaining confidentiality and discretion throughout. The ideal candidate is kind, compassionate, thoughtful, organized, and proactive.

Schedule
● Schedule family doctor’s appointments (eye doctor, pediatrician, dermatologist, dentists, etc.)
● Assist in scheduling for children’s activities (tennis, after school clubs, weekend gymnastics)
● Coordinate and confirm personal appointments (exercise, occasional hair and makeup)
● Ensure childcare is scheduled (pick up, drop off, class enrollment, after hours babysitting)
● Confirm all meetings, appointments, calls 24 hours in advance
● Shopping
● Manage grocery list and occasionally purchase groceries
● Online shopping – track shipments and handle returns
● Support weekly meal plan and sure groceries are stocked weekly
● Ensure home inventory is maintained; purchase what is needed
● Accept packages and sign for deliveries

House + Car
● Oversee scheduling for house cleaning, car washing, gardening, dog walker
● Manage and schedule maintenance and repairs as needed
● Manage and inventory mail and packages as they arrive
● Organize home as needed

Travel
● Help with creating packing list and ensuring everything is packing
● Support with travel prep; add travel itineraries and details to calendar
● Support reservations for travel (i.e. restaurant reservations)

Special Occasions
● Deliver and prep gifts for birthdays or other celebrations
● Assist with drop offs and pickups (i.e. picking up a gift and dropping it off)
● Help plan and execute family events (birthday parties, class parties, and holiday parties)

Requirements

Knowledge, skills, abilities:
● Must be vaccinated + boosted for Covid
● Extremely detail oriented
● Initiates work without specific instruction
● Grasps concepts and processes with ease; able to effectively prioritize projects and tasks
● Accurately checks processes and tasks
● Discovers and corrects errors
● Exhibits ownership over responsibilities and assigned projects
● Ensures that tasks and projects are completed correctly and on time
● Communicates follow-up information without being asked
● Strong interpersonal skills
● Professional/polished communication style
● Actively listens, expresses ideas/thoughts effectively
● Patient & humble – partners effectively with various people and organizations
● Must be highly organized
● Able to effectively manage multiple projects simultaneously
● Able to successfully prioritize projects and tasks
● Able to perceive urgency and take action accordingly
● Able to maintain work performance under occasional tight deadlines and busy times
● Adaptable – adjusts accordingly based on needs
● Works well in autonomy and ambiguity; proactively creates solutions

Location:
Santa Monica

Hours:
Typically 9am- 5pm M-F; must be available to work occasionally on evenings, weekends and holidays

Technology Capabilities:
Microsoft Office (Word, Excel), iCAL

Previous experience:
Two (2) years working as an Administrative Assistant at the Executive level is preferred. Past experience working with charities is prefered.