We have been hired by the most exciting interior designer in the country to find his right hand. Following is the job description:

The Executive Assistant to the President provides specialized executive support to relieve him of complex details and advanced managerial duties as well as ad hoc projects. The Executive Assistant will manage all scheduling requirements and coordinate meetings, phone calls, travel and any other activities as needed. Work is generally confidential in nature and requires a very high level of customer service to our clients.

Duties·
Schedule meetings, make travel arrangements and organize daily calendar.
· Coordinate high level and high volume travel plans.
· Act as point of contact between CEO and employees and clients. Compile information, assist in report and identify gaps and emergent problems.
· Track calendar, updates and communication history to provide current status on projects.
· Meet tight deadlines and anticipate the future needs of the CEO based upon phone calls, request, emails, and forethought etc.
· Field calls, coordinate and manage public relations initiatives.
· Manage and produce personal and business events including book signings, parties and showings to raise brand awareness and profile.
· Provide phone and communications support, including scheduling and updates.
· Organize and maintain knowledge base including contacts, contracts, mail, email and periodicals.
· Maintain CEO’s belongings in a neat and orderly manner.
· Import, organize and maintain digital photo files and imports.
· Other duties and responsibilities as assigned.

Competency:
To perform the job successfully, an individual should demonstrate the following competencies:

Analytical/Design – Collects and researches data; Uses intuition and experience to complement data. Demonstrates attention to detail.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.

Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication/Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs.

Quality Management/Organizational Support – Demonstrates accuracy and thoroughness. Follows policies and procedures; Completes administrative tasks correctly, on time and with a high level of detail.

Adaptability/Dependability – Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.

Attendance/Punctuality – Is consistently at work and on time.

Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions, Understands

Quality/Quantity – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Works quickly.

Education/Experience:
Bachelor’s degree (B. A.) from four-year college or university; or three to four years related experience and/or training; or equivalent combination of education and experience.

Language Ability:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office and Internet software.

We are looking for a lovely, creative social media expert and content creator! Do you already have a few clients and looking to build your roster?

This fast growing and already successful start up needs your help! They are looking for someone who can come and work out of the home office in Brentwood, about 15-20 hours a week. You will manage daily posts on all social channels including Instagram, and create/distribute email campaigns for new product drops, sales etc. You will know how to use Adobe and some Graphic Design.

Please have your Covid vaccines and booster and let us know why you’re the right person for the role!

Dream Job Alert!! The COOLEST couple is looking for an amazingly organized, smart and happy Personal Assistant to keep their lives and homes running smoothly. They split their time between LA & SF. You will be based in LA, and get to travel up to SF about once a month to get that home set up. While in LA, you will manage vendors, do personal shopping, meet with vendors, run errands, handle returns, set up vet appointments, drop off packages, drop off cars to be serviced, and more. We are looking for an assistant who loves to be busy and be of service. There is some house management, so someone who is interested in the PA & HM side of things will be the right fit here. You will work in the LA homes with a part time housekeeper and part time chef when you’re in the home. This couple values their privacy, so there will be days that you can work from home. Other days you might help with a dinner party on site and work later hours or need to travel to the other properties.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! (they have a pug,) is tech savvy and is excited to make their new employer’s lives easier and grow with them long term. The employers like to be involved and are more hands on, but do not want to micromanage, they want to work with you.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early to meet a vendor when needed, stay late for a dinner party and travel to SF and even NYC when needed about once a month to check on properties and set them up prior to the Principals’ arrival.

This position is full time, and you will be eligible for overtime when you work it. Other paid benefits including sick days, vacation and holidays are offered.

Truly amazing chance to work with a GREAT couple! They are young, respectful, and growing their lives and hoping you will join them for an amazing ride!

We are looking for a happy, positive and experienced candidate that thrives in a fast paced, and dynamic environment. This role is a mixture of hands-on house/personal assistant support and administrative support. The ideal candidate has a strong aptitude for problem solving, a passion for personalized support, and is energized by detail oriented execution. They excel at multitasking and have the ability to prioritize tasks accordingly. The candidate should also be able to troubleshoot issues effectively and provide creative solutions in a timely manner. While there is a direct supervisor available for guidance and support, the overall supervision style is hands-off.
Duties Include: 
• Routine house management like checking physical mail, maintaining/creating organization systems, checking inventory and restocking personal and household products,maintaining consistency of house management standards, procedures, and services.
• Managing and coordinating a personal calendar for 2 principals and the household operations like health appointments, restaurant reservations, personal meetings, pet care and household-related appointments
• Maintaining physical and cloud databases for Principals’ personal and household operations from vital documents and personal contacts to essential travel information and vendor contacts
• Booking and coordinating point-to-point travel and creating travel itineraries for principals
• Running personal errands such as dry cleaning, routine prescription refills and pick ups, processing and tracking returns, taking the dogs to the vet, and preparing principals for travel.
• Supporting the Supervisor with special project tasks like assisting in research related to vendors, contractors, services, or products for special projects like event planning and gift purchases.
• Performing other duties as assigned or required; responsibilities will vary with Principals’ needs.

This role is currently hybrid. The candidate will be primarily onsite at the principals’ home or working from the candidate’s own home. The principals’ also work from home and the candidate will need to be sensitive to this.  This position reports to the Chief of Staff and the Principals.  
 
This is a full time position, operating Monday through Friday.  The hours held are generally 9am-5:30pm, with an hour for lunch, but flexibility on start/end times is required, in addition to the ability to work overtime on an evening or a weekend when it is needed. 

 
Requirements:
• Must have dependable car, valid driver’s license, and car insurance
• Strong computer and tech skills with the ability to use G suite and other programs necessary to carry out job functions, including workflow management programs, cloud databases, employee time clock, and smart home systems. 
• Excellent written and verbal communication skills
• Must handle all tasks, information, and activities with the utmost discretion, integrity, and confidentiality
• Must like dogs
• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
• Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
• Relationship-oriented – extremely people focused with the ability to develop effective working relationships 
• Good judgment – highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
• Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback, adjusts to different working styles 
• Team player – proactively seeks opportunities to help others, will go above and beyond to get the job done. 
• Strong intellectual curiosity and problem solver – a creative thinker, interested in the big picture 
• Self-motivated – a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility.
Please reach out if you are interested and have minimum 3-5 years in a private home as a Personal Assistant.
This position provides health, sick days, paid vacations, and paid holidays. Principals will pay on the books.

Santa Monica with two kids is looking for a nanny and family assistant who can help with errands , light cooking and picking up the kids from school. Looking for someone who is college educated and can help the kids with their algebra homework! 30 hours Monday through Friday guaranteed.

Personal Assistant in Marina Del Rey needed for Lawyer. We are looking for a professional individual who can handle business correspondence and personal errands. Monday through Friday 12pm to 5 pm. $25 per hour.

We are looking for a personal assistant who can handle a beautiful and busy home to a very social couple. Your job will mostly be to the Mrs. who sits on the board of many foundations and charities. There will be heavy scheduling, travel, gift buying, events and many thank you notes to write. We are looking for someone sophisticated and energetic who has worked for a high profile family with recent references. Must love dogs!

Hours are amazing, Monday-Friday usually 9am-5pm though sometimes you will be asked to stay late. You should love what you do and have a smile when you come to work everyday but still have a thick skin as this is a fast paced job. Must have a no job is too big or too small mentality.

The ideal candidate is a college graduate, has 3-5 years of high profile PA experience, is knowledgeable with household management, tech savvy, able to help with social media, an eye for fashion and can multi-task in their sleep.

This position will be 60-70k DOE plus benefits! Ready to hire immediately!

Wonderful businessman needs a righthand to help keep his life in order. This is a dream job for an assistant who enjoys multitasking and working from a home office. Your new boss will count on you to organizing his life, from setting up bill pay systems to keeping his office streamlined, you are in charge! This is a fast paced position and you should be able to prioritize however, you are working in a home office and should be able to keep a calm collected attitude your boss is super busy.

You should be extremely savvy with all MAC products, Microsoft suite including Excel (proficient,) be able to manage the bills and invoices. It would be great if you speak Spanish. The schedule will generally be 9am-5pm however, you will need to be flexible to come early/stay late if it is super busy. If you are looking for a genuine, smart and inspiring boss, please apply! This is a $25-30/hour position, DOE.

NYC: Hollywood A List Actor is looking for a Personal Assistant. This principal will be filing three movies in the coming months, including shooting the films abroad. We are looking for an experienced PA/EA who can act as a true gate keeper and keep this principal on track. We want to find a top level assistant who is a total pro on sets: can run lines, deal with wardrobe and be prepared to put out fires before they start! You will travel internationally with this client, and be responsible for everything from booking travel to hotels to packing and making sure the hotel room is set up to his liking.

Ideal candidate will have a minimum of 6 years recent, full time experience working in a support role. Must have experience working on sets, and have dealt with talent before. Discretion is key – you should be trustworthy, know when to be behind the scenes and when to step in and facilitate tasks and anything else you may need to do. This is an amazing opportunity for a career assistant who has a “no job is too small” attitude!

Position is based in NYC, but for the next six months you should be 100% flexible to travel (not be in NYC.)

Please DO NOT apply if you have not worked with A List talent FULL TIME, have not been on set, or want to be an actor/producer 🙂 This is for a seasoned, career assistant!

Salary DOE, $100k+

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a gatekeeper to serve as the lead Executive Assistant for a High Profile Philanthropist in San Francisco. This is an amazing opportunity to work for someone who is truly making a difference in the World.

You will be responsible for heavy travel planning, calendar management, email and phone correspondence with other High Profile people across the country, sending and receiving FedEx, hiring and firing (and training!) of staff, personal shopping, local errands, managing a small staff, greeting guests on occasional, party planning for events up to 100 people and other research projects assigned by the principal.

You should be a team player, as there is another PA who works out of the home office as well.

We are looking for a career assistant who has a minimum of 10 years experience working in a support role for C Level Executives. Although this position is working out of a home, we consider this client to be the CEO of their own small business as their philanthropic efforts make them extremely busy.

Salary DOE, $110,000.

Please send professional resumes to: sfjobs@thehelpcompany.com