Position Summary:
Selected candidate will support two principals as an executive and personal assistant. The role reports directly to the two principals.

This role involves the dynamic management and oversight of all aspects of the Chairman’s complex life, professionally and personally. The candidate’s qualities should include discretion, an orientation to detail and the highest of standards, organizational skills, forward thinking capabilities, the capacity to anticipate and act independently, a can-do spirit, negotiating prowess and an ability to adapt across a diverse set of professional and personal areas in a fast-paced manner.

Specific areas of responsibility include:
• Point Person for one Principal and back-up for second Principal
• Schedule and calendar management
• Prep for all meetings and events
• Handling of correspondence
• Oversight of all home(s); maintenance scheduling; various home projects
• Support family needs, personal and business.
• Coordinate philanthropic and political engagements
• Manage, oversee and provide support for all travel, including aircraft needs.
• General office and administrative duties
• Gift management & events
• Oversight of some financial matters, including being point person with outside providers
• Supporting PR and communications needs
• Coordination with outside consultants and providers as well as other executives inside
and outside of the organization

Background Requirements:
The ideal candidate should have a BA/BS degree and must be a confident communicator with a high degree of maturity, discretion and presence. Candidate must have at least 5+ years of experience with a strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. Familiarity with Apple is also important and a comfort around technology.

Personal Characteristics:
Selected candidate needs to be extremely professional, detail oriented and able to work collaboratively with little or no supervision. Must be extremely organized and able to respond expeditiously to diverse assignments and take responsibility for projects (with enthusiasm) from beginning to end. Able to work quickly without sacrificing quality. Unflappable loyalty, strong sense of commitment and kindness, and able to manage highly sensitive/confidential information with total unwavering discretion.

We are looking for an extremely organized PA who is really comfortable working with a multi-tasking professional Mom! This job is a bit of everything, from personal to family and business, which includes helping with her production company. They do a ton of plays and musicals; an interest in this is ideal!

The perfect person loves children, as you will be in a home environment, has experience working in a home office and has a college degree. Your correspondence skills are top notch and can prioritize a busy inbox. You will be managing the schedule, liaising with vendors, overseeing projects and doing research for anything from business to finding a great pediatrician.

You naturally are fast, resourceful, kind and love to problem solve. The idea of re-organizing a closest/garage/google drive is your dream! It would be great if you have a background in events or entertainment. Tech savvy is your middle name and you are great with everything Microsoft Office, everything Google and if you can use Final Cut or any editing program and Photoshop that is a bonus to help with social media posts. We would love if you are CPR certified, if not, the client can arrange that. Ideally, you are in West LA!

The schedule will be Monday-Friday, 9am-5pm with some flexibility to stay late for an event, and be responsive after hours on text/email for as needed requests. There could be some travel in the future.

Depending on your experience, the position is offering $30-40 an hour + overtime, on payroll with INCREDIBLE BENEFITS! The client offers medical and dental insurance, a 401k, generous vacation time, sick days and holidays off and paid.

The Principal seeks an experienced, dedicated, and highly-discreet Executive Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

As the candidate will be in a fast-paced environment, it is important that the she/he maintains focus and manages many tasks within the framework of a multidisciplinary setting. The candidate should be at once confident and forthright while maintaining the understanding that his/her role is to work collaboratively to support and facilitate the business and personal aspects of the Principal’s life. Please have a very flexible schedule and thick skin to manage an ever changing lifestyle.

Candidates should be highly educated, polished, and have excellent interpersonal/ communication skills. Candidates should be service-oriented and understand gracious hospitality.

An ideal candidate will embody a passion for subjects of interest to the Principal, such as innovation in arts & design, travel & culture, education, climate change, sustainability, and international affairs.

Candidates should feel at ease around dogs, pets, and young children.

Property Management:
• Coordinate Household Staff Schedule based on the Principal’s calendar and required coverage.
• Coordinate with team to source of products/inventory, assign errands, and ensure proper upkeep of furnishings and wardrobes.

Travel:
• Plan and manage intricate travel arrangements, sometimes to remote locations, including last-minute international itinerary changes involving guests and pets to ensure compliance throughout.
• Supervise and execute all logistics including commercial air, ground, and sea transportation both in planning stages and on-the-ground.
• Coordinate travel paperwork for Principal’s pets.
• When accompanying Principal, interface with local staff or vendors while still maintaining contact with NY team on all operations.

Human Component:
• Be supportive, loyal, trustworthy, discreet, understanding
• Be engaging and informed, especially during travel periods
• Learn how the Principal thinks or prefers in order to properly support

Administrative:
• Coordinate overall schedule (meetings, travel, family needs, medical or personal care, etc.)
• Draft correspondence for signature and for direct reply.
• Manage information flow – mail, email, telephone calls, deliverables – and stay current on shifting priorities to ensure maximum response and/or productivity.
• Have fluency with the Microsoft Office suite of programs in an Apple-based computing environment.
• Oversee Principal’s medical needs including appointments and general care.

Skills and Qualifications:

– Extremely organized and possess the ability to manage many diverse projects concurrently, and often with changing priorities; ability to roll-up sleeves or delegate to ensure Principal’s needs are consistently being met.
– Strong thinker and excellent planner. The candidate should be resourceful and excellent with problem solving and creating solutions.
– Calm demeanor, flexibility, self-starter, resourceful, diplomatic, intuitive when working both independently and in a team environment.
– Affability, approachability, discretion, and well developed ‘people skills’ are essential.

Education Requirements:
Four-year college degree is required.

Location/Travel:

The candidate must possess a valid driver’s license and passport, and must be free and available to travel domestically and internationally for periods up to several weeks at a time, as needed.

Schedule: Monday- Friday, 10am-7pm (will fluctuate as needed)

Non-smoking environment.

100-120K SALARY DOE + Full Health Insurance coverage

Production Company seeks an experienced EXECUTIVE ASSISTANT to support Award-Winning Film and Television Producer. This position is ideal for a career-level executive assistant seeking a long-term opportunity. Candidates MUST have at least 5 years prior entertainment experience supporting top level creatives. Reliability, flexibility, efficiency, and forward-thinking capability are key attributes for success in this role.
This key team leader is responsible for creating and ensuring a friendly and professional atmosphere in the company. This person must be extremely detail-oriented, organized, proactive, resourceful, and possess great interpersonal skills.

Only qualified candidates need apply.
The executive assistant will perform all administrative & personal tasks on behalf of the executive, including but not limited to: extensive scheduling, rolling calls, travel coordination and office management. Office located Westside of Los Angeles.

REQUIREMENTS:
• 5 – 10 years’ experience supporting top level creatives or C-Suite level execs within the entertainment industry
• Strong organizational and superior oral and written communication skills
• Highly organized and efficient; able to manage multiple projects/tasks simultaneously
• Make appropriate, informed decisions regarding priorities and available time.
• Act as a conduit between the Producer’s Office and Outside Talent.
• Create, update, and proactively maintain inward-facing production documents
• Strong computer skills including all Mac applications
• Anticipates issues before they occur and plans option-based contingencies
• Knows when/how to be assertive to get things done
• Quick to respond to requests and is completely dependable on follow-through
• Demonstrated ability to handle sensitive, confidential information
• Versatile professional with a high standard of integrity
• Flexible; able to provide extended availability, including evenings, weekends and holidays.
• Flexibility to travel to film and television set production locations.
• Anticipate and prioritize workflows for the Producer’s various creative roles.
• Assist in all aspects of preparation for meetings (identifying attendee avails, securing conference rooms, arranging technical support, catering, etc.).
• Book and prepare complex travel itineraries (Flight, lodging, transportation, meeting agendas, etc) for local, domestic, and international travel in a timely, efficient manner.

We offer competitive pay and benefits including medical, dental, vision coverage and 401K.

Westside entertainment family seeks EA/PA + Chief of Staff in the Pacific Palisades.

The ideal candidate is detail-oriented, consistent, structured, and organized when taking on complex tasks and situations. Strong communication and interpersonal skills are essential as this person will manage executive relationships and do so with tact and precision. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality. This position is based in a home office. Must love family environments: children, pets, it’s a team player kind of job!

Key Duties:
• Prioritize, coordinate, maintain, and manage jam-packed and ever-changing calendars with sharp detail
• Execute day-to-day administrative tasks, including organizing documents, arranging deliveries/returns, and updating contacts
• Gatekeeper of time – manage requests based on the appropriate priority level while maintaining an excellent service experience
• Role will serve as liaison between an entertainment industry principal and her publicists, agents, managers, social media team, glam team, spouse’s assistants, and business managers.
• Prepare correspondence, reports, presentations, and meeting agendas as needed
• Thoroughly prepared for all meetings, media interviews, conference panels, podcasts, etc., by gathering relevant materials, background, and supporting information
• Monitor household spending, handle insurance, and be in charge of all personal and business gifting.
• Coordinate international and domestic travel logistics, including flight itineraries, hotel rates, reservations, and car services
• The family has multiple homes so the assistant will be responsible for collaborating with and overseeing the local house managers at each property, including scheduling and sourcing vendors and staff.
• Be on-call and available for business and personal needs
• Additional ad hoc tasks as assigned
• Open to travel and possibility of spending 2 months in New York.

Requirements:
• Bachelor’s Degree required
• 3+ years of experience in an Executive Assistant position supporting C-Suite executives
• Ability to prioritize effectively in a fast-paced environment and stay calm under pressure
• Detail and solution oriented, with an eye for quality
• Proactive and highly organized with strong follow up skills
• Excellent written and verbal communication skills
• Proficient in G Suite and Apple products
• Experience in Fashion/Beauty/Lifestyle industry a plus
• Attitude that no task is too big or too small.
• Fully Vaccinated for Covid

Hourly + OT, $30-35 an hour DOE, health insurance, paid vacation, paid sick days and paid holidays.

This kind human is looking for an experienced Personal Assistant, with Executive Assistant skills as well, to join his professional family. You will be working with a close knit team who loves what they do.

Seeking an assistant with at least 5+ years of High Profile Personal Assistant experience. This is a hybrid role – your day might vary from managing a busy schedule to coordinating travel or being on set, you might also take the dog to the vet or be coordinating with the kids school. A little bit of everything goes here and we are looking for someone with a flexible mindset who is excited to make this busy life run smoothly!

You will work across various locations, your own home office, your boss’ home, on set, and from your car when running errands. Please be able, and excited to travel for extended periods of time. Have your passport ready!

Please be tech savvy and able to organize Google Docs, trouble shoot if something isn’t syncing, coordinate calendars across various time zones, research and find hard to access gifts, multi city travel itineraries, and really anything that needs to get done. College graduates are important here as well, we would love someone intellectual who enjoys discussing a great book they just read or synthesizing what is happening in the world and stays current with the news.

We need a fantastic communicator who is just as effective in the spoken and written word. As you will be working partially remote, it is essential that your clear communication can represent your boss in a lovely and succinct way.

Finally, your new boss prioritizes giving back, and we are looking for a like minded PA who is passionate about philanthropy and enjoys being a PA because you truly care about taking care of people. You also love dogs and children and are Fully Vaccinated for Covid – this is a must!

Salary is DOE!

Seeking Personal Assistant for the President/Producer of a high level, very busy, boutique production company. Candidates need to be self-motivated, very organized, task focused and also creative. Previous experience as a personal assistant is a must. Previous production experience a plus but not a deal breaker. Job requires the oversight and management of many personal tasks and responsibilities related to personal household management such as grocery shopping, managing dinners, running errands, home construction project management, occasionally driving kids, handling vet appointments for the family dogs, personal schedule, personal travel, family related items, etc. In addition, there will also be general office/project related tasks and responsibilities, such as scheduling meetings, managing calls, interfacing with various production teams, etc.

You are an organized go getter and love making your Producer’s life run smoothly. Please be able to work Monday-Friday in the office, and run errands, manage projects at the house as needed. You are a calendar wiz, and are very tech savvy, and enjoy learning new programs! We are looking for someone who truly enjoys this work, and would be so excited to find a long term match. The current assistant is leaving after 12 years, the employer has an amazing history of long term work relationships.

Clients are being extremely cautious during Covid times and are looking for someone living a similarly cautious lifestyle. Must be fully vaccinated + booster for Covid to be considered. Pleas also love dogs.

Salary is DOE plus amazing benefits: medical, dental, vision insurance + 401k!

We have been hired by the most exciting interior designer in the country to find his right hand. Following is the job description:

The Executive Assistant to the President provides specialized executive support to relieve him of complex details and advanced managerial duties as well as ad hoc projects. The Executive Assistant will manage all scheduling requirements and coordinate meetings, phone calls, travel and any other activities as needed. Work is generally confidential in nature and requires a very high level of customer service to our clients.

Duties·
Schedule meetings, make travel arrangements and organize daily calendar.
· Coordinate high level and high volume travel plans.
· Act as point of contact between CEO and employees and clients. Compile information, assist in report and identify gaps and emergent problems.
· Track calendar, updates and communication history to provide current status on projects.
· Meet tight deadlines and anticipate the future needs of the CEO based upon phone calls, request, emails, and forethought etc.
· Field calls, coordinate and manage public relations initiatives.
· Manage and produce personal and business events including book signings, parties and showings to raise brand awareness and profile.
· Provide phone and communications support, including scheduling and updates.
· Organize and maintain knowledge base including contacts, contracts, mail, email and periodicals.
· Maintain CEO’s belongings in a neat and orderly manner.
· Import, organize and maintain digital photo files and imports.
· Other duties and responsibilities as assigned.

Competency:
To perform the job successfully, an individual should demonstrate the following competencies:

Analytical/Design – Collects and researches data; Uses intuition and experience to complement data. Demonstrates attention to detail.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.

Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication/Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs.

Quality Management/Organizational Support – Demonstrates accuracy and thoroughness. Follows policies and procedures; Completes administrative tasks correctly, on time and with a high level of detail.

Adaptability/Dependability – Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.

Attendance/Punctuality – Is consistently at work and on time.

Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions, Understands

Quality/Quantity – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Works quickly.

Education/Experience:
Bachelor’s degree (B. A.) from four-year college or university; or three to four years related experience and/or training; or equivalent combination of education and experience.

Language Ability:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office and Internet software.

We are looking for a lovely, creative social media expert and content creator! Do you already have a few clients and looking to build your roster?

This fast growing and already successful start up needs your help! They are looking for someone who can come and work out of the home office in Brentwood, about 15-20 hours a week. You will manage daily posts on all social channels including Instagram, and create/distribute email campaigns for new product drops, sales etc. You will know how to use Adobe and some Graphic Design.

Please have your Covid vaccines and booster and let us know why you’re the right person for the role!

Dream Job Alert!! The COOLEST couple is looking for an amazingly organized, smart and happy Personal Assistant to keep their lives and homes running smoothly. They split their time between LA & SF. You will be based in LA, and get to travel up to SF about once a month to get that home set up. While in LA, you will manage vendors, do personal shopping, meet with vendors, run errands, handle returns, set up vet appointments, drop off packages, drop off cars to be serviced, and more. We are looking for an assistant who loves to be busy and be of service. There is some house management, so someone who is interested in the PA & HM side of things will be the right fit here. You will work in the LA homes with a part time housekeeper and part time chef when you’re in the home. This couple values their privacy, so there will be days that you can work from home. Other days you might help with a dinner party on site and work later hours or need to travel to the other properties.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! (they have a pug,) is tech savvy and is excited to make their new employer’s lives easier and grow with them long term. The employers like to be involved and are more hands on, but do not want to micromanage, they want to work with you.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early to meet a vendor when needed, stay late for a dinner party and travel to SF and even NYC when needed about once a month to check on properties and set them up prior to the Principals’ arrival.

This position is full time, and you will be eligible for overtime when you work it. Other paid benefits including sick days, vacation and holidays are offered.

Truly amazing chance to work with a GREAT couple! They are young, respectful, and growing their lives and hoping you will join them for an amazing ride!