We have had the pleasure of helping this incredible woman for many years, and her family. She had a traumatic brain injury many years ago, and while she is able to enjoy her life, and she does, she does need 24 7 care to help her with daily activities. She’s now in her 40s, but has the spirit and energy of a teenager.

Our client is full of humor, fun, spunk, determination! She does PT, loves pilates, acting class, games, movies, reading, and having her friends over. You will help drive her to doctor appointments and while you are there to help her, you also become her friend and confident. So it’s all about learning how to navigate all of those roles.

We are looking for a special person who can do either one 24 shift, or two 24 shifts, and join a special team. This could be a wonderful job for someone that has worked as a nurse, physical therapist, a nanny, a warm hearted personal assistant, etc. This is a very specific role, and we are looking for the right fit.

The 24 hour work period is 8am to 8am the next day, the daily rate is $678.57 per 24 hours, inclusive of overtime. You are ON for all 24 hours that you work. There is a 2nd bedroom in the condo for you to sleep, but you are on call if she needs help during the night to go to the bathroom, etc.

As you will be learning her specific routines, we are looking for someone who can make a long term commitment. Please have excellent references, a safe and dependable four door car, a clear background check and most importantly, a huge heart and a great sense of humor.

We are seeking a dedicated and hardworking Executive Assistant to support a dynamic working mom who owns a clothing company. This full-time position involves managing various aspects of her life, including travel arrangements, hotel bookings, car services, correspondence, and emails.

Key Responsibilities for the Personal Assistant

Coordinate and organize all travel-related activities, including booking flights, hotels, and car services.
Manage email correspondence and communication on behalf of the principal and her family..
Work closely with the family’s nannies, overseeing their activities and ensuring smooth household operations.
Handle personal errands for the family as needed, gifts, returns schedules, signing up for activities for her child etc.
Be adaptable to work both from the family’s home and a waterfront residence.
Requirements:

Prior experience as an Executive Assistant, preferably for high-profile individuals.
Excellent organizational and multitasking skills.
Tech-savvy with the ability to manage digital communication efficiently.
Strong track record ( at least 3- 5 years with a company with positive references.
Availability for a 40-hour workweek with occasional flexibility.
Familiarity with rebooking flights and handling unexpected travel changes.
Perks:

Competitive salary based on experience.
Benefits package included.
Paid vacations.
Exciting perks for a sports enthusiast.

Seeking a dedicated Wellness Personal Assistant to provide personalized guidance and support for two individuals on their wellness journeys in Topanga. Your responsibilities will include implementing customized wellness plans from functional medicine doctors and nutritionists, offering advice on nutrition and exercise, and assisting clients in setting and achieving their wellness goals, and coordinating care appointments as needed. The ideal candidate should have a strong background in health and wellness, nursing or medical care, excellent communication skills, strong attention to detail and the ability to empathetically advise on and anticipate the needs of the clients.

Responsibilities:
● Implement and oversee customized Wellness plans for Principals, manage supplements and medications
● Advise on nutrition and exercise for optimal health, work closely with partners in this field
● Manage and track all Wellness goals and appointments
● Provide ad-hoc Wellness support and guidance as needed
● Complete intake forms for medical providers and manage sensitive health care information

Qualifications:
● Someone with a nutritional background, could be a yoga teacher, registered dietitian, nurse, etc – we are looking for someone with an expertise in supplement and medication management
● Passion for Health and Wellness, certification in yoga or relevant discipline is a plus
● Ability to motivate, encourage and support goals
● Ability to maintain confidentiality and respect the client’s privacy with a compassionate and understanding demeanor
● Flexible, reliable, and adaptable to the changing needs and preferences of the client.
● Proactive in identifying and responding to the client’s needs and preferences.

Specifics:
● 2 days a week onsite in Topanga, remote as needed
● 10 hours a week, (can be split between 2 days, or possibly one long day,) $50 hr

An exciting opportunity for an experienced personal assistant with long-term intent to support two Topanga-based founders of a world-positive startup. The Principals are looking for a driven professional who understands and appreciates the importance of high-level service. They are seeking a hyper-organized individual with outstanding written and verbal communication skills to ensure smooth sailing across their personal and professional lives and to act as their trusted extension. The individual should have a no-task-is-too-small mentality, be able to anticipate the needs of the Principals and to execute projects with precision and discretion. Additionally, the candidate should present well, be respectful of employer boundaries and have a cultural pulse on all things including restaurants, stores and entertainment that might be of interest to the Principals. The ideal candidate is highly adaptable, thrives in a fast-paced environment and brings an expertise in project management.

Responsibilities:
• Scheduling meetings and maintaining personal and work calendars for Principals
• Interfacing with vendors and service providers and managing payments
• Booking travel, online ordering, and local errands in Los Angeles
• Keeping track of personal and business ToDos for 2 Principals
• As-needed in-person support with home and office organization
• General home office support
• Miscellaneous personal and professional tasks as they arise
• Assist with mail and returns, unboxing deliveries, selling clothes, running errands, getting groceries, dry cleaning, selling items on OfferUp, etc. This also includes overseeing orders all the way through — personal and business items, home items repairs.

Qualifications:
• Must be comfortable with dogs
Trusted to handle confidential and sensitive information.
• High level of professionalism and able to assist with special projects and perform other related duties as assigned.
• Flexible to work weekends and evenings.
Work independently but also take direction well
• Tech Savvy – Experience with G-suite and Monday.com preferred.
• Resourceful in terms of internet search and online shopping.
• Flexible and able to accommodate spontaneous changes to routines and plans.
• Strong work ethic, reliable, punctual, and honest as well as practical and efficient
• Positive attitude, team player, capable of working well with a vast array of high-quality vendors.
• Personable, gracious, and polite
• Excellent communications skills, both written and spoken.
• Expert Problem solver
• Must have long-term intent.

Specifics:
• 5 days a week in Topanga, and remote when Principals travel; occasional weekend days
• Available to respond via text after hours, especially when principals are traveling
• 12 month minimum commitment
• Must have reliable and insured car
• Salary: $80,000 DOE plus benefits after 3 months of employment

We adore these long time clients of ours! The parents are thoughtful intellectual entrepreneurs who are busy running their businesses and enjoy spending as much time as they can with their children when they’re not working. However, they are busy, and know it takes a village to raise their daughters, so they are looking for an amazing partner to come in and be that special person during the week who can manage all of the organization and after school needs for their family. Their beloved nanny of 10 years is leaving after an amazing run to start over with younger children, so it’s a natural change on good terms. Now that these girls are 11 and 13, the parents would love to find someone who is excited to be more of a mentor extended family member, and be their amazing family assistant.

You will be in charge of groceries, the girls’ laundry, making healthy kids meals and snacks, researching any summer activities as needed, being a thoughtful and fun adult that the girls enjoy spending time with, and that person the parents can trust to make any decision.

The ideal schedule is Monday-Friday, 12-8pm and if one of the girls is sick, that you could come earlier to stay home with her if one of the parents can’t be there. Typically, one of the parents works from home, but they just like to have coverage. There might be a few times a year the parents need help with you sleeping over, but it’s rare. No travel needed, and they do not have any pets in the home.

We would love to see that you have stayed long term in your previous roles, are tech savvy, intuitive with your communication and have a huge heart. You will be joining this family at an exciting time in their lives, the girls are doing great in school, and as the school work gets more rigorous, the parents would love for the children to also find time outside of school to play, and run around outside.

The family is offering $40-45 an hour DOE, and they will help with health insurance. Other benefits include paid vacation, holidays and sick days. Please be able to pass a background check and have a clear driving record. We are so excited to introduce a special person to this family that can join them for years to come, and help them get their girls off to college one day!

We are looking for a detail oriented executive assistant that would like to be involved in the mental health world. This amazing gracious woman has 100 things on her plate, she is on several boards, is asked to give lectures, writes extensively, and has a family on top of this!! This is one of the most dynamic humans that is a CEO of a mental health. It would be wonderful if you are OCD and organized and brilliant. You will manage scheduling, personal appointments, event planning, errands, travel and more.

Your memory must be 150% as there are 1000 messages and documents that you will read and decipher (as her partner). You have etiquette and will be dealing with politicians and other luminary’s. She would love someone that can absorb what she is doing, and be proactive and involved with her projects.

Please have a college degree, 5-10 plus years of experience, excellent references and be incredible on the computer, your middle name is tech savvy!

11-7 Monday – Friday with flexibility

Your salary will be matched along with health.

Our client is a lifelong therapist who has started to write the story of her life, and wants help to finish. She’s got some arthritis, so dictation is her preferred way of writing these days, and she needs help. She is looking for a patient, kind, experienced assistant who is a fabulous writer and editor.

Ideally, you are free to work in person 16 hours a week split between two days a week. There could be some remote editing work a few hours more a week. Our client has a full time PA HM at the house who you’ll work closely with who is great as well as the family office contact in the midwest. It would be great if you have a flexible schedule and would be open to filling in as needed if the full time PA is on vacation. Please be comfortable driving in case you are asked to drive the Mrs. to an appointment, and great with dogs.

Hourly is DOE, please let us know why you’re the perfect person for the job!

This is one of our best and longest clients! They are a dream to work with, and everyone stays long term. This is an incredible opportunity!

Purpose: You will be responsible for all administrative tasks that are given to you by the West Coast Managers. Your role is to provide administrative support and assist with home office duties, including – but not limited to, answering phones, copying, filing, researching, sending emails and preparing items for the Managers and Estate Manager as needed. You will also act as back up to principal’s Executive Assistant assisting with calendar duties.

Responsibilities
The position will include, but will not be limited to, the following tasks:
• Answer phones and field calls
• Assist with research (managers and other employees)
• Assist with all prop inventories
• Assist with purchase orders and receiving of all items
• Manage staff celebrations:
o Order food desserts for birthdays
o Send email to staff on employee’s birthday
• Assist with all packing, shipping and organizing of items such as luggage, cargo and returning purchased items
• Liaise with tech department to back up phones and assist with other miscellaneous tech items
• Tracking and ordering office supplies for properties
• Assist managers with ongoing lists and report back on all items in timely manner
• Liaise with East Coast office and assist with appointments and calendar updates
• Work closely with managers to ensure visitors and guest requests are responded to in a timely fashion
• Assist with travel arrangements. Work closely with travel team and communicate manager requests
• Run errands as needed
• Assist with managing pet appointments and general oversight as needed
• Research projects as needed
• Back up principal’s Executive Assistant calendar

Key skills required
Planning and delivering results
• Clear communication
• Ability to plan and organize
• Ability to manage ongoing list of items
• Team Player

Problem Solving Decision Making
• Analytic ability
• Decisiveness
• Sound judgement
• Ability to prioritize and manage demands from different sources

This is a full time position, guaranteed 40 hours a week, and occasional overtime. Monday-Friday at the gorgeous home office, hours are usually about 9am-6pm. Medical and Dental insurance offered, paid time off and a 401k after a year. The clients are hoping to start their assistant between $40-45 an hour, DOE!