Wonderful busy household and business man is in need of help with his home, his travel, his calendar and his life!! on top of that, his partner needs help one day a week, so basically they want to share you! they have had someone for 5 years- she is leaving for a new career!. The family has a labradoodle, so it would be great if you like dogs, you would help with some personal duties such as inventory and errands, As far as executive duties, they are tech focused, use Microsoft suite and a wonderful data base system. You will also handle the staff in the house. Please let me know your salary requirement – they would like to stay around 85K
claudia@thehelpcompany.com

We are helping a highly successful commercial real estate entrepreneur find an outstanding Right hand with wonderful financial background Our client is looking for a right hand person that has wonderful financial savvy and wants to be an integral part of a growing business.

Our client is 34 years old, ambitious, energetic, and deeply passionate about building businesses. He owns and manages a portfolio of apartment communities and neighborhood shopping centers and leads multiple companies in the commercial real estate space. He is fast-paced, highly engaged, and the type of person who is always moving, creating, and growing.
This is not a role for someone who simply wants to manage a calendar. He is seeking a highly organized, proactive professional who can help keep both his business and personal life running seamlessly.

Handling the financial work is the most important skill he needs:

· reconcile accounts,
· manage QuickBooks,
· produce cash reports,
· oversee distributions,
· coordinate tax matters,
· manage payables and receivables
Added to tax coordination would also be the annual preparation of 1099 forms.
Also, annual state filings of LLCs

The office is located in Century City, where both the principal and assistant will work in person five days per week.

What Makes This Opportunity Special

Our client is approachable, personable, and genuinely values the people around him. He enjoys sports, golf, fitness, travel, and spending time with friends and family. He is looking for someone who will become a trusted member of his team—someone who enjoys solving problems, staying ten steps ahead, and creating order in a fast-moving environment.

Executive Assistant Responsibilities

Complex calendar management and scheduling
Coordinating meetings, calls, and conferences
Managing investor communications and updates
Supporting office operations and organization
Maintaining records, reports, and important documentation
Assisting with investor portal management and website updates
Handling professional correspondence and communications
Supporting special projects as they arise
Financial to Administrative Responsibilities
Managing expenses and bookkeeping functions through QuickBooks
Paying bills and monitoring account activity
Reconciling accounts and organizing financial records
Preparing information for accountants and advisors
Producing reports and maintaining organized systems
Personal Assistant Responsibilities
Coordinating domestic and international travel
Managing personal appointments, reservations, and social calendars
Scheduling dinners, golf tee times, and personal commitments
Assisting with home-related projects and vendors
Running errands and handling personal purchases
Helping ensure day-to-day life operates efficiently and smoothly

If you love being the person who keeps everything on track and enjoy supporting an accomplished, energetic principal, we’d love to introduce you.

The Personal Assistant (PA) provides proactive, high-quality administrative and organizational support to an executive (and his family) who values efficiency, discretion, and clear, concise communication. The ideal candidate will anticipate needs, streamline operations, and manage priorities with minimal oversight.
 
Responsibilities:

· Schedule, monitor, and troubleshoot travel for executive and his family (wife, mother-in-law, ex-wife, 7 children).
o White glove service through travel agency or private jet.
o Create itineraries and logistics. PA does not travel with Principal.
· Calendar and time management for work and personal meetings and events, medical appointments, etc.
o Respond to family requests as needed.
· Coordination of ticketing and other requests for his football (soccer) team ownership.
· Coordination with executive’s house staff, business managers, accountants, etc.
· Support personal and professional tasks as needed to keep the executive’s day running smoothly.
· Maintain confidentiality in all aspects of work.
 
Key Qualities:
· Responsive, highly organized, reliable, and self-sufficient.
· Proactively anticipates needs and or obstacles.
· Strong judgment, discretion, and attention to detail.
· Communicates clearly and briefly—tailoring updates to the executive’s preferred style.
· Calm and professional demeanor.
 
Experience:
· Prior experience supporting senior executives in Finance or related industries
· Excellent written and verbal communication skills.
· Proficiency with calendar and task management tools (e.g., Outlook, Concur, Teams, etc.).
 
Working Conditions:

· will provide laptop and phone
· The PA will work from office when Principal is in Los Angeles, and remote the other times
· No travel required, lighter evening requests, and a few hours worked on average over the weekend.
 

We are looking for an exceptional personal administrative assistant to join a remarkable family office. This full-time role is perfect for someone ready to dive into private service and gain hands-on experience supporting a high-functioning team. You will work closely with the VP of Operations and Assets, as well as other senior managers, handling a blend of in-office responsibilities and fieldwork, including running errands, visiting multiple properties, and supporting household operations.

This role is ideal for candidates with three to five years of professional experience who are eager to learn, grow, and contribute in a fast-paced, dynamic environment. We are seeking team players with a “no job too big or small” mindset, excellent verbal and written communication skills, a clean background, and glowing references.

Your responsibilities will include a mix of administrative, personal, and household support. You will manage calendars, coordinate travel, book reservations, assist with events, handle logistics, and oversee pet coordination, so a genuine love of dogs is essential. While this list highlights core duties, the role offers the opportunity to take on new challenges and learn from seasoned professionals in private service.

This is a rare opportunity to join a supportive, high-performing team and gain unparalleled exposure to private family office operations. If you are motivated, adaptable, and excited to make a meaningful impact, this role could be the perfect next step in your career.

We’d love to hear why you think you would be the perfect fit for this exciting opportunity.

Thank you!

A very busy and philanthropic family office is looking to add an Executive assistant to their team.They fund a diverse array of projects across three continents from Taiwan, Mexico and USA. You will be directly working for the family and handling the business and the foundation, so it is important that you speak Mandarin and are comfortable with financial reports. This is an amazing opportunity to work one of the most philanthropic families, helping to build Los Angeles back from the fires. If you speak Mandarin and have at least 5 years supporting a family office, and can show loyalty in your resume, please reach out! claudia@thehelpcompany.com

We are pleased to offer a position for a very busy couple that travels and loves to have events. They have a wonderful team working there, so you will be well supported! Please have prior experience managing a HNW Individual’s life and at least 5 plus years as an executive personal assistant! You must be well educated, polished, polite and extremely efficient! This role requires a 24 7 mentality and a thick skin. You should be an experienced assistant who doesn’t take things personality and knows the job is all about servicing your Principal.

• Running complex calendar.
• Compiling list of invites (several every day) adding to calendar and also a rolling email, liaise with principal on what they would like to attend.
• Scheduling all travel, ground, charter to commercial, working closely with travel agent and external vendors – this is often very last minute.
• Frequent correspondence from friends and family.
• Taking care of the principal’s inbox and responses needed list.
• Overseeing all mac syncing, playlists, downloads across hundreds of laptops, iPods, iPads, iPhones.
• Purchasing, wrapping and sending gifts.
• Keeping contacts up to date, this must include notes, adding new people to birthday calendars many different party lists.
• Adhoc film theatre questions may come up but experience here is not essential, questions can be forwarded to the right people.
• Party planning, working with party planners and or independently to create intimate dinners and lunches to large scale up to 350 person parties.
• Routinely assessing all working relationships, jet companies, party planners etc etc.. making sure we are working efficiently and effectively.
• Pet care: travel, occasionally sitting and walking, veterinary grooming appointments, vaccinations etc..
• Keeping on top of her calendars, beauty, medical, business appointments as well as social.
• Some travel maybe be required, possibly Vail and London.
• Liaison with House Manager to make sure that all homes and staff are running smoothly.
• Managing company branding, online presence and social media.
• Personal shopping, working with housekeepers occasional shopping for clothes products.
• Managing rental homes calendar and guest schedules.
• Liaising with Yacht crew, drivers in the UK etc.
• Buying selling and inventorying Fine Wine.
• Buying selling Fine Art – inventorying using collector systems and finding comps at auction.

The client is offering a base salary of $150,000 plus OT when worked, PPO health insurance and PTO. There is a tight knit team already in place that works together really well, and they’d love to find an amazing new assistant who will get along with everyone and be an energetic person ready to get the job done!

claudia@thehelpcompany.com