We are looking for an extremely organized PA who is great at managing a calendar, arranging travel, running errands, reminding their boss where they need to be and generally, making their boss’ life easier! Flexible schedule. Must be a SELF-STARTER and be able to work independently as your boss does not have time to manage you. Please already be comfortable with heavy correspondence, complex travel itineraries, creating systems and heavy organization. You will be guaranteed 20 hours/week, $17-20/hour DOE.

Coolest Hancock Park couple with two teenage kids and a menagerie of pets is looking for a two day a week Personal Assistant to help keep their house running like a well-oiled machine. Typical duties are shopping, returning, ordering, stocking, inventorying, taking a pet to the vet, a kid to a class and anything/everything in between. This is a GREAT and super busy family. Pay is $25-$35/hour DOE and on the books for 16 hours per week. Candidates should have recent/local PA experience. Please reach out if you’re interested. Thank you!

We are looking for an amazing entry level EA to help support the Founder of this amazing company! They sell to high end Department stores all over the world and also have an online retail portal. This position will be to support the day to day admin for the Founder as well as help manage the customer service portion of the company. You will get to learn from an amazing Woman who has been in business for decades and is a wonderful mentor. They also give back to the community which is inspiring and wonderful!

This is perfect for someone with 1-3+ years of experience as an assistant in the creative space who is educated, polished and has fantastic communication skills. Salary is 50-60k, DOE plus benefits after 90 days and 2 weeks paid vacation.

Looking for an Office PA/Admin to assist Office Manager and Personal Assistant with 2 small, well established companies. This person will be working out of our main office in Santa Monica. Must be a team player and willing to step in where needed. Job will include but not limited to:

• Daily Management: Answering Phones, Correspondence, Monitor Visitors in/out
• Research
• Organizing Script/Collating/Managing Dropbox
• Digitally Archive Old Script on Server
• Keeping Office Stocked with Waters, Coffee, Office Supplies, etc…
• Errands- Coffee Runs, Office Supply pickup, Deliveries, Etc…
• Ordering lunch
• Setting up office for meetings
• Assist with Proofing Scripts
• Manage magazine subscriptions
• Keep log of incoming books and scripts
• Booking travel for employees
• Creating expense reports

Requirements:
• Must have 2+ years experience working in an office and part of a team
• Personal transportation for running errands – will be reimbursed for mileage and gas
• Proficient with Mac
• Proficient in Microsoft Office
• Knowledge of Final Draft a plus but not required

*Salary will be 50-60k, DOE. Full benefits package (medical, dental and 401K) after 90 day trial.

If you are a self starter that does not need any hand holding and takes great pride in their work, this is for you. This genius CEO needs an incredibly organized, forward thinking and tech savvy EA to run his life. His office is run on Microsoft suite so master level of Outlook, Microsoft office, Excel, Powerpoint is essential. He needs A+ level grammar and spelling as you will be corresponding on his behalf daily. You are the EA who loves to think of ways to make your office more efficient, always has 3 or more back up plans and can put together the most impressive travel itinerary. This gentleman has an extremely schedule from meetings to travel to research to speaking engagements – he is often out of the office so knowing when to prioritize and get his feedback will be very important to your success in the role. You maneuver well in difficult situations and are able to stay calm when last minute issues arise.

The hours are wonderful, Monday-Friday about 7:30am- 4:30/5pm with incredible benefits: 60-65k DOE plus medical, vision, dental and 401k!

This family is looking to replace their loyal and wonderful Personal Assistant who is leaving after a decade! Almost everything is running on a schedule and the PA has created a guidebook on how to run the family’s life; however, we need someone very smart who is a great multitasker to come in. Your day to day will vary from scheduling vendors to running errands to overseeing the household staff. The current schedule has been Monday-Friday from 8:30am-5:30pm, with flexibility to stay late as needed. There are teenagers and dogs in the house so it gets busy! This is for a Jack or Jane of all Trades as your admin skills must be as great as your ability to think on your feet and work with little instruction. While you will have your typical day to day of walking the property, scheduling repairs and creating complex travel itineraries, every day is different. It would be great if you have a good sense of style as you will help with event planning, picking out flowers from the mart downtown and deal with interior designers. It is important that your communication skills are excellent as this position requires coordination with the principal’s office as well as employees on other properties. You will facilitate all travel plans and have suggestions on the best hotels and hottest new restaurants in each city.

This is an incredible position that offers growth and rewards loyalty. Salary is 60-70k DOE plus incredible benefits.

Ready to hire immediately!!!

Executive Assistant needed for successful Hedge Fund in Midtown. This firm provides an amazing compensation package. Highly competitive salary plus full medical benefits and generous bonuses/perks.

Candidate must have:
• B.A. from Top School
• MUST have experience in a support role working in the Finance industry for a minimum of 5 years: (Hedge Funds and/or Private Equity)

Performance Objectives
• Calendar Management: Maintain Principal’s calendar including revising, finalizing and distributing meeting materials as well as confirming logistics. Also note important birthdays, anniversaries, etc.
• Ability to manage heavy call volumes
• Travel arrangements: Make travel arrangements including transportation, lodging, ground transport, meals, etc.
• Draft, create and/or edit correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities. Also maintain department records using the filing and matter management databases.
• Develop proficiency at navigating the organization by learning and mastering internal systems, protocols and culture.
• Promote a collaborative and positive work environment by demonstrating professionalism, optimism and integrity.

The ideal candidate should have:
• 5+ years of administrative experience performing assistant support duties in a corporate environment
• Ability to succeed in a fast-paced and high energy environment
• Excellent verbal and written communication skills and ability to interact with senior management.
• Self motivated, anticipate needs, while also working effectively as part of a team.
• Previous experience in a financial services environment helpful.
• Thick skin, team attitude. This is a fast paced environment.

Send resumes and referrals to: nycjobs@thehelpcompany.com

Santa Monica Family needs after school nanny four hours a day. Looking for someone who can help tutor and prep for meals. 330- 630 pm Monday through Friday. $20 per hour.

We are looking for the most polished, trustworthy, tech savvy and professional personal assistant based on the eastside of LA.

This incredible individual has a huge world. She needs a wonderful assistant to keep it all running smoothly. You will be in charge of planning events, running logistics for all travel arrangements, acting as the main gatekeeper for the Mrs., overseeing all holiday gifts, working with the staff to ensure their schedules are in place and extensive correspondence.

You must have a clean background and strong credit history in order to be considered for this position.

Skills required:
– Apple product knowledge and proficiency
– Excellent oral and written communication
– Wonderful interpersonal competence
– Quick learner and ability to problem solve
– Organizational abilities that are on the OCD level
– Complete knowledge of Microsoft suite including creating and implementing EXCEL spreadsheets
– Bookkeeping abilities, QUICKBOOKS preferred

Our ideal candidate is college educated, has long term personal assistant references from Los Angeles, experience working in a home office, loves planning extensive travel, lives for a challenge of finding an impossible concert ticket, thrives in a fast paced environment and is detail oriented almost to a fault. You have a positive mentality and do not bring emotional baggage to your work.

The rest of the staff has worked with this family for 10 years plus. We are looking for a PA who is looking for a long term commitment as well.

Incredible opportunity! Salary is 60k-75k DOE.

A single gentleman is in need of property manager for a beautiful estate in Truousdale. This could be a 3 day a week. You would be in charge of managing the vendors, the staff, the property when the owner is not in town. If you have been a property manager, or house manager and need another 25 hours a week, this would be a wonderful position for you. You must have at least 5 years of managing an estate in Los Angeles, with verifiable references. Salary is hourly and DOE