Award Winning Production Company is looking for a 2nd assistant to start ASAP, 600/week + OT plus benefits. Must be calm, extremely organized, be able to deal with a strong personality, meticulous, motivated and willing to work very hard with excellent phone and people skills.

MUST have at least two years experience working in a high level position.

Duties include, but are not limited to:
* Support 1st Assistant with rolling calls, e-mail correspondence
* Coordinate all domestic and international travel, business and personal, including family
* Create extensive travel itineraries, travel research
* Manage social calendar including all business and personal invitations, family events, children’s school events, social appointments and Dr. appointments
* Liason between house staff, nanny and office
* Liason between business manager and publicist
* Administrative duties include credit card reconciliations, gift buying, check requests, mail, updating logs and managing project files
* Day to day tasks include restaurant reservations, gift buying, amazon ordering, dvd & book ordering, driving directions
* Research on various topics
* Occasional reading and article summarizing
* Create Weekend Itineraries

Incredible opportunity to work for the industry’s leading production/commercial agency! They create innovative award winning campaigns for exceptional talent at all of the major studios. They have a great start up environment and everyone at the company is excited to be there – it is infectious! You will be supporting the CEO with her day-to-day business functions and be the lead liaison for her entire life. All of the usual assistant duties apply such as rolling calls, scheduling, tracking content, thinking ahead and prioritizing for your boss will be included. Plus be ready for anything that might come your way!  You must have a college degree, thick skin, awesome attitude and at least three years on a desk supporting a busy executive in entertainment – hopefully, you are coming from a talent agency, PR or advertising firm. You are well versed and know all of the players in the industry and take pride in keeping up to date with news. Your writing skills are stellar, you can read a room, and you have drive and passion to work hard. This is a truly phenomenal opportunity! Salary is DOE, plus health benefits.

Award winning Producer with a Studio Deal is in need of the consummate assistant to keep her world running. You will be the face of the office and her right hand. Must have at least 3+ years of experience on a high pressure desk at an agency, studio, etc. in addition to the most wonderful can do attitude. You must know all the players in town and always be reading up on industry news. You can roll calls in your sleep, create extensive travel itineraries, come up with the most impressive holiday gifts and have a true love for entertainment. This is an incredible opportunity for the right person! Salary is 75k plus benefits.

This is a once in a lifetime chance to work with one of the industry’s leaders in the social entrepreneur space. We are looking for an incredibly special person to fill this role.

Are you an organizational wizard? Do you love being the right hand to a visionary? Can you commit yourself around the clock to ensure the success of your boss? Are you ready to learn? Then we are looking for you!

Please have at least 3+ years of HIGH PRESSURE EA experience working for a senior level executive in the tech, business, entertainment industry or hopefully, a social entrepreneur or anyone that has needed a top tier EA! You should be tech savvy, always thinking ahead, understand how to prioritize for your boss, fantastic written and oral communication skills, ability to work independently and on a team, great research skills and a great work ethic.

Salary is 50-65k plus medical, dental, vision benefits, and a 401k.

Behind every great Chairman/Founder/CEO/Philanthropist with world-changing ideas is a team of dedicated professionals who bring those ideas to life. Somewhere between this busy leader and their many endeavors is someone who makes sure the right people end up in the right places, the right information ends up in the right hands, and the impressive work gets done on time. Is it you?

Why This Job Is Important

Our organization is founded by a business leader who is deeply involved with the oversight of numerous companies and nonprofits. For example, this position will be supporting:

– The Principal of a large environmental grant making foundation and global nonprofit institute
– The Chairman of a renowned research institute
– The Chairman of a significant investment company
– The Trustee of multiple nonprofit organizations
– The Principal of multiple businesses and residences who travels and entertains extensively

And amazingly, these are all the same person.

We won’t go into more detail here because the goal of this job posting is to find a candidate who can keep up with it through hard work and fervor.

Why You Will Love This Work

The aspects of this position will stimulate anyone who fosters a love of science, technology, the environment, agile problem-solving, logistics, and adventure, in whatever form it takes.

– Great pay: Starting salary of $100,000/year with full benefits.
– Great diversity of experience: From for profit, to nonprofit, to personal challenge.
– Great global knowledge building: Mingle your education, passions and skills with some of the keenest minds all over the world.
– Unprecedented career potential: Success in this role affords you the opportunity to advance in our many organizations.

This position balances a highly intellectual caseload with a broad variety of mundane administrative tasks. The most successful candidate will take this in stride and own each responsibility for the opportunity that it is, a chance to hone research and communication skills while continuously managing and maximizing the most efficient use of everyone’s time.

What We Need From You
– A strong business orientation, ideally an MBA.
– A strong technical or scientific background and aptitude.
– A passion for the nonprofit sector and environmental sustainability a plus.
– Superior integrity and high level of confidentiality.
– An unflappable aptitude for quick-thinking and creative solution development.
– Big picture comprehension with detail focus.
– Proficiency and passion for becoming a subject matter expert in a variety of areas.
– Exceptional organization, communication, and collaborative skills.
– Willingness to travel, sometimes at short notice and over long distances.
– Ability and flexibility to work extended hours and weekends.

How You Can Make It Happen
– Submit your resume today!

Well, if you are looking to be busy, but don’t want one job, one boss, one office..then let us know! two busy business women would like to share a stylish, smart, think on your feet, culturally curious assistant. One woman is a busy business owner with multiple properties. So, this could be a bit of running around, posting ads, interviewing new tenants, keeping wonderful books, quick books is necessary! Maybe help with the billing of the office accounts, returning clothing, and taking care of a busy calendar.
The other woman is a busy art consultant. She is looking for someone that is meticulous and interested in art. Her clients are in need of PDF’s or JPEG’s of different images. She might need you to catalogue and index different art projects for different clients. Both clients have clothing returns, would like someone with great etiquette, and a good kind phone voice. Both of us want you to have good references, a safe car, like dogs, maybe even dog sit??? College education, tech savvy, social media, and good references are important. Please let us know if you are interested. Both women will think of enough to keep you busy.
Art consultant will guarantee 25 an hour for 20 hours a week!

You will be working with a hard working, detailed, generous, kind human that will inspire you like you have never been inspired! She is detail oriented, organized and she will expect that from you. She is demanding and kind!

This organization is truly a unique, serving over 600,000 students on over 550 campuses worldwide. In their efforts to become the destination for care for all students, they are developing a Wellness Initiative functioning as a startup within the larger organization; yet synergizing within the current programming and fellowships.

They are seeking an Executive Assistant to join its Wellness Start Up Initiative in Los Angeles. This person will report direct to the Senior Rabbinic Scholar to serve as a first impression, gatekeeper, schedule manager and event planner.

Responsibilities include:
• Managing agenda by maintaining her schedule.
• Collecting and driving a list of key decisions she needs to make each day such as: things to sign, documents to review, important emails, invitations, deadlines and reminders.
• Booking travel and processing all expenses and reimbursements.
• Create expense reports, budgets and filing systems to insure all expenses properly recorded.
• Making an internal client filing system
• Taking on random tasks that are important to her but difficult to complete in between a day fully booked with meetings.
• Event planning and execution.

You should:
• Be honest, dependable and able to safeguard sensitive information.
• Have superior communication skills to meet client and company needs.
• Be self-motivated with solid work ethic.
• Able to maintain a strong attention to detail.
• Anticipate and solve problems.
• Able to see obstacles as opportunities.
• Used to word processing, spreadsheet database, and presentation software
• Passionate about wellness.
• Have startup mentality: an energetic can do attitude, intelligent, optimistic, agile, humble, innovative, and scrappy.

Boutique entertainment law firm in Santa Monica is looking for a cool and smart EA for its Managing Partner. Candidate will also support other attorneys as needed. The firm is big on working as a TEAM. This is a very fast-paced desk with a lot of heavy scheduling, phone calls, meetings and life management. Attention to detail and proper spelling and grammar are a MUST. We are looking for a self-starter who takes action and ownership without constant oversight. Discretion and confidentiality are required. We are looking for a solid team player who is committed to the job, brings his/her best energy to work on the daily, and gets along well with others. The office energy is happy and casual (Jeans! At a law firm!) and very supportive. The position pays in the $65 to $75k range DOE plus phenomenal benefits, including health insurance, dental/vision/life & 401k. There’s even an office dog! Please reach out if you are interested in this incredible opportunity. Thank you!

We are looking for the most organized, polite, polished, stylish person who can help with an extensive calendar, travel plans, and a lot of communication. This person will have a lot of exposure to celebrities in the fashion, sports and entertainment world, so it is very important that you have worked with a high profile person with an extensive calendar in the past. This client is constantly being asked to do things, and we need someone who can point them in the right direction – Someone who can truly take care of a person. A nanny for an adult! This job will require travel, along with making sure this person gets to every event and meeting that is required of them. Your gate keeping skills need to be impeccable. Please send us your resume that will demonstrate your writing skills, and why you would be the right person for this wonderful woman. Salary is DOE for the right person!

This visionary CEO/Mom/Entrepreneur has an incredible company that is growing by the minute! She has a wildly busy schedule and needs a right hand to keep her organized so she can focus on expanding her business. Think any lifestyle brand when they first started out and started growing quickly and this is that kind of company. 

We are hoping to find a wonderful right hand that will grow with the company as they continue to expand quickly. First and foremost, we are looking for an assistant who is PASSIONATE about health and wellness. You are the right hand that loves organization, thinking 10 steps ahead of your boss and strategizing how to best lay out their day.  While your admin skills are top notch, you are also incredibly creative and enjoy creating order out of chaos. This is for the ultimate gatekeeper who takes pride in their work.

The ideal candidate has experience with Microsoft suite, managing social media accounts and a strong desire to learn. We are looking for an incredibly professional assistant with excellent references! Ready to interview ASAP.

Salary: 40-45k, DOE